RFP for Selection of Project Management Consultant (PMC) to Design, Develop, Manage and Implement Smart City Projects under SMART CITY MISSION (SCM)

RFP for Selection of Project Management Consultant (PMC) to Design, Develop, Manage and Implement Smart City Projects under SMART CITY MISSION (SCM)

Introduction

The Client/Employer named in the Part II Data Sheet will select consulting firm/organization (the Consultant) meeting basic eligibility criteria as mentioned in Part II Data Sheet and in accordance with the method of selection specified in the Part II Data Sheet.

The name of the assignment/Job has been mentioned in Part II Data Sheet. Detailed scope of the assignment/ job has been described in the Terms of Reference in Section 5.

The date, time and address for submission of the proposals have been given in Part II Data Sheet.

The Consultants are invited to submit their Proposal, for consulting Assignment/job named in the Part II Data Sheet. The Proposal will be the basis for contract negotiations and ultimately for a signed Contract with the selected Consultant.

Eligibility of Association of Consultants and Sub-Consultants

If the consultant has formed an association of consultants, each member of the association of consultant shall be evaluated as per the qualification/ eligibility criteria set forth in Part II  data Sheet. The combined score of the each member of the association of consultant shall be taken into account for evaluation purpose. If any member of the association of consultants is dropped at the RFP stage, such an association of consultant is liable to be rejected by the Client/Employer. However, the Client/Employer, at its sole discretion, may decide to evaluate for short-listing such association of consultant without considering the strength of the dropped member and if found eligible, may allow such association of consultant to submit their proposal

A consultant may associate with consultants and /or individual expert at the time of submission of the proposal with. Under such circumstances, each member of the association of consultant shall be evaluated as per the qualification/ eligibility criteria set forth in Part II Data Sheet. The combined score of each member of the association of consultant shall be taken into account for evaluation purpose. However, the Client/Employer shall deal with only the lead member for the purpose of this assignment. Although the contract shall be signed by all the members of the associations of the consultants, the lead member of the association of the consultant shall be responsible and liable to the Client/Employer for every aspect of their proposal, contract etc.

Clarification and Amendment of RFP Documents

Consultants may request a clarification on any clause of the RFP documents up to the number of days indicated in the Part II Data Sheet before the proposal submission date. Any request for clarification must be sent in writing, or by standard electronic means to the Client/Employer’s address indicated in the Part II Data Sheet. The Client/Employer will respond in writing, or by standard electronic means and will send written copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Consultants. Should the Client/Employer deem it necessary to amend the RFP as a result of a clarification?

Preparation of Proposals

• The Proposal, as well as all related correspondence exchanged by the Consultants and the Client/Employer, shall be written in the English language unless specified otherwise.
• In preparing their Proposal, Consultants are expected to examine in detail the documents comprising the RFP. Material deficiencies in providing the information requested may result in rejection of a Proposal.
• While preparing the Technical Proposal, Consultants must give particular attention to the following:
• If a Consultant considers that it may enhance its expertise for the Assignment/job by associating with other Consultants, it may associate with other Consultant.
• The estimated number of Professional staff-months for the Assignment/job is as shown in the Part II Datasheet. However, the Proposal shall be based on the number of Professional staff-months or budget estimated by the Consultants. While making the proposal, the consultant must ensure that he proposes the minimum number and type of experts as sought by the Client/Employer, failing which the proposal shall be considered as non-responsive.

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