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RFP for organizations wishing to register as sub-sub-recipients (SSR) for Wardha District with Network of Maharashtra People Living with HIV/AIDS (NMP+)
Organization: Network of Maharashtra By People Living with HIV/AIDS (NMP+)
Apply By: 28 Feb 2019
Network of Maharashra by People Living with HIV/AIDS (NMP+)
RFP for organizations wishing to register as sub-sub-recipients (SSR) with Network of Maharashtra People Living with HIV/AIDS (NMP+) For Vihaan – A Global Fund Supported Programme
I: Introduction
India HIV/AIDS Alliance (Alliance India) as Principal Recipient (PR) has been awarded the Grant funded by Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM), for the programme known as Vihaan (which means Dawn’s First Light) care and support programme for People Living with HIV across India.
For the States of Maharashtra and Goa, NMP+ is sub recipient (SR) for Vihaan programme. Since its inception in 1997, NMP+ a community based Organisation formed by people living with HIV, to improve conditions for positive people, has helped over 250000 beneficiaries
II: Background of the programme:
India revised care and support strategies in 2013 under NACP IV and under new strategy, National AIDS Control Organization (NACO) is providing all treatment including treatment for opportunistic infections through Govt. health care facilities and a civil society organization will provide care and support services to all needy PLHIV. India Country Coordination Mechanism (CCM) selected India HIV/AIDS Alliance as Recipient (PR) to implement care and support programme across the country.
The programme is being named as ‘Vihaan’ (Sanskrit word which means dawn’s first light) is providing care and support services to needy PLHIV since June 2013. Till November 2017, the programme has reached to 1,037,856 PLHIV (82% of total PLHIV registered at ART centres and on active care) provided with care & support services through 358 care and support centres and 32 Help Desks. The programme is being implemented in close coordination with NACO, SACS and ART centres at national, state and district level respectively.
Alliance India has received the approval from Global Fund for continuation of programme from Jan 2018 to March 2021. During this period, 310 (10 TG specific) care and support centres (CSCs) exclusively supported by Global Fund will be functional to cater the service needs of PLHIV enrolled in ART centres across the country. In addition to this, there are 9 CSCs supported by NHM in Gujarat and 1 CSC supported through CSR initiative in Maharashtra will continue to be functional.
NMP+ is working in Maharashtra and Goa with 46 CSCs and reached 237949 PLHIV till date. Under Vihaan project we focus on family and spouse testing, TB screening and linked client to relevant social schemes programs running in Maharashtra.
III: Objectives of Vihaan:
Vihaan programme has evolved over a period of time as one of the good models of community based care and support programme supporting national HIV programme through enhancing the quality of life of PLHIV.
The specific objectives of Vihaan include:
- Early linkages of PLHIV to Care, Support and treatment services
- Provide differentiated care and support services to most needy PLHIV
- Improved treatment adherence and education for PLHIV and addressing behavioral & social factors impacting adherence
- Expanded positive prevention activities
- Improved social protection and wellbeing of PLHIV
- Early detection and management of co-infection-Tuberculosis among PLHIV
IV: What are Care Support Centres?
Care and support centres (CSCs) are friendly places where PLHIV receive information on care and support, access to a range of health referrals, education and linkages to social welfare schemes and entitlements.
Apart from these, clients will be able to access the services including counselling services, resting, recreational facilities, entertainment etc. The team at the CSCs would also conduct home visits for the registered clients on their convenience and agreed timing to provide information and education on home based care, adherence, any health referrals not only to the registered clients, but the family, which would be taken as a unit for information, education and referrals especially to social welfare schemes and entitlements. Building on the lessons learnt from the programmatic experience since inception, the programme will now adopt provision of differentiated care and support services to different categories of clients.
For more details of functions of a CSC and other details, please visit: NACO CSC guidelines
CSC: Key features
- Link between health care service delivery & community
- Peer led treatment literacy, adherence counseling and other related care & support services
- Peer led outreach activity tracking LFU and MIS cases
- Access to health referrals
- Education & referrals to social welfare schemes
- Easily accessible
- Differentiated care for PLHIV
- Safe space for PLHIV &HRGs (FSWs, MSM, transgender, hijra and IDUs)
- Provision of differentiated care and support services for PLHIV, first of its kind in the world
- ART dispensation at CSCs for PLHIV on ART with good adherence in coordination with ART centres
- Effective use of eMpower Tablet Application to enhance outreach activity for improved health monitoring of clients
- Key population led outreach model, Peer Model for treatment literacy, adherence and retention.
- Transgender specific CSCs to enhance access to Care and Support Services
V: Management of CSCs
Any Non Govt. Organization (NGO) or Community Based Organization (CBO) who have legal entity, with the appropriate expertise of implementing HIV programmes at district or state level and presence in the district where application has been called for are eligible to apply.
The core area of CSC’s work is linking PLHIV into various services. Hence the agency should have excellent rapport with all key stakeholders in the district and proven leverage skills. Therefore, a track record of working successfully with the local PLHIV community/KP groups and proven experience of effective advocacy with SACS/DAPCU or local government for treatment or care of PLHIV will be advantage.
VI: Submission of Proposal
Network of Maharashtra by People Living with HIV/AIDS is working as Sub Recipient (SR) for Vihaan programme in the Maharashtra and Goa since 2013, invites request for proposal from the all eligible agencies to implement CSC in the following district
Name of the districts |
State |
CSC Type |
Wardha |
Maharashtra |
Replacement of SSR Partner |
These CSC has to work with concerned ART centre/s in the respective district. The application (hard copy) has to be submitted in the prescribed format (form1) along with all supportive documents on or before 28 February 2019 by 6:00 PM through email and by hand or registered post, on or before 4th of February 2019 as follows:
Admin Department,
Network of Maharashtra by People Living With HIV/AIDS – (NMP+),
TAAL Community pharmacy,
Unit No. 401, Ganga Prestige Arcade, 4th Floor, Plot No 612/A
Opp Ghode Peer Bus Stop, Near Alpana Theatre,
Nana Peth, Laxmi Road,
Pune – 411 002, Maharashtra, India
Tel – 020 – 26336084
Email: adminvihaan@nmpplus.net
The proposal should be submitted in a sealed envelope and mention “PROPOSAL TO REGISTER AS SUB-SUB RECIPIENTS (SSR) FOR VIHAAN – WARDHA DISTRICT - A GLOBAL FUND SUPPORTED PROGRAMME ” on the top of the envelope.
Applicants are also required to ensure that soft copy of their applications in Form 1 is received by Network of Maharashtra by People Living with HIV/AIDS (NMP+) via email to the id given below by or before 6pm on 28th February 2019 and by hand or registered post, on or before 6pm on 4th March 2019 for the initial screening of applications: adminvihaan@nmpplus.net
Applications received after the above date and time shall be summarily rejected. Upon receipt of the application, the expert team from PR and SR will shortlist organization based on the selection criteria for Joint Appraisal Team (JAT) comprised of representatives of PR, SACS and SR visit.
Agencies meeting the eligibility criteria and who are interested in carrying out this assignment are requested to submit their proposal for the same as per the details outlined in the RFP.
Pre-bid queries: Agencies who have any query regarding this RFP or the selection procedure are requested to forward the same in writing to latest by 28th February 2019 by 6:00 PM. The queries will be consolidated and Network of Maharashtra by People Living with HIV/AIDS (NMP+) will send the response to the interested agencies.
All correspondence/communications regarding the proposal should be made at the above contact details through e-mail only. Any action taken by the interested agencies directly/indirectly to influence the selection procedure for obtaining undue advantage may lead to the rejection of application submitted by the said agency.
Eligibility Criteria for NGO/CBO Setting Up CSC
- The agency should be a non-profit organisation and legally registered under The Societies Registration Act of 1860 or an equivalent Act of a State, or The Charitable and Religious Act of 1920; or Indian Trusts Act of 1882; or an equivalent Act of a State; or Section 25 C Company ACT
- The agency should have all statutory requirements including 12 A, renewal as per Govt. norms, separate bank account etc
- It should have a clearly defined organisational structure.
- It should have established administrative and management systems.
- It should have sound financial track record with an established financial management
- System (three years audit reports and audited accounts required in case of NGOs and two years report for CBOs).
- It should have a minimum of three years’ experience in managing public health programmes or allied programmes in health.
- Experience in the field of HIV/AIDS, especially in the area of care and support, will be an added benefit.
The organisation should have been working for minimum three years in case of NGOs and one year in case of CBOs in the same district and have a good track record in providing services. Only those organisations previously working in the district will be considered for the selection.
Readiness to make available adequate infrastructure deemed necessary to carry out all the activities planned in CSC.
The JAT members shall visit shortlisted agencies on any day detailed site assessment. Due to tight timeframes, the team may not be able to give some shortlisted organisations more than a days’ notice for the proposed site assessment.
Requests for change of dates shall not be entertained due to the limited timeframe for this exercise.
Shortlisted organizations shall be required to cooperate with JAT team by providing detailed information regarding organizational functions, structure and/or arranging meetings with the top management team, details of on-going and/or concluded projects executed for any donor agency, management systems, community involvement, outreach of the organization, etc.
Shortlisted organizations failing to provide or cooperate with the above information needs, including due scrutiny of documents and/or interviews with management and/or staff, shall be automatically considered ineligible for final selection.
Form-1
(Note: This is a self-administered form. Please fill ALL sections of the form and provide supporting evidence, where mentioned. Supporting evidence MUST be self-attested by an authorized signatory. Please mention section and item no on evidence provided. If required, please use additional pages. Only forms that have been accurately filled in its entirety will be considered)
S.No. |
Item |
Response |
Supporting Documents |
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Section A |
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1. |
The organisation has been operational for at least two years in the district where applying for SSR |
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Annual Report/ Financial report for last two year (2015-166 & 2016-17) |
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2. |
Bank account exists in the name of the organization |
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Copy of bank passbook showing A/c name and address |
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3. |
At least two signatories are required for all banking transactions |
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Name and designation of authorised signatories |
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4. |
Organization is registered with income tax authorities as charitable organization (registered under Sections 12A OR 80G of Income Tax Act 1961) |
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Copy of registration certificate |
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5. |
Organization has Permanent Account Number (PAN) |
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Copy of PAN Card |
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6. |
Executive committee/ board/trustee formed through a democratic process |
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Copy of meeting minutes from last one year (Not earlier than March 2017) |
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7. |
Annual turnover/grant portfolio in each of the last 2 years |
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Audited financial statements for each of the last 2 years (2015-16, 2016-17) |
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8. |
The organisation receives grants from : |
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Copy of grant agreement can be shown to JAT members during the visit |
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9. |
The organisation has been blacklisted by a government agency or funding withdrawn by a donor NOTE: Ticking Yes will not necessarily disqualify the applicant. However, withholding information may constitute reason for rejection of application |
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Please provide details
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10. |
The organisations activities have been evaluated by SACS |
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If yes, provide details to JAT members during the visit |
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11. |
Organisation activity evaluated by SACS |
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Copy of evaluation/s with score
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Section B |
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1. |
Salary to staff paid through cheque |
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Copy of bank statements |
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2. |
Appointment letters issued to all staff with job description and signed copies kept by HR |
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Copy of appointment letter |
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Section C |
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1. |
Period that the organisation has been implementing HIV programmes in the district for where applied as SSR |
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Annual Report/ programme documentation |
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2. |
The HIV activities of the organisation cater to |
Others, pls specify |
Project contract documents |
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3. |
The HIV focus of the organisation is on |
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3.A |
The organisation provides counselling on issues of positive prevention, family planning, couple-counselling, and maternal health and differential care to PLHIV |
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3.B |
The organisation works on treatment literacy
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Provide details |
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3.C |
The organisation conducts activities to improve the adherence level for people taking ARV |
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4 |
The organisation conducts HIV related advocacy at district level and effective local resource mobilization |
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Please provide evidence of successful advocacy efforts and local resource mobiligation |
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5. |
The organisation currently facilitates access for PLHIV to social entitlement schemes/welfare services |
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Annual report/program reports |
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6. |
The organisation has experience of providing home based care to PLHIV and their families |
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Annual report/program documentation |
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7. |
Organisation provides information on access to treatment, education and adherence |
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Programme documentation |
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8. |
Organisation provides psychosocial counselling to PLHIV & their families on differential care to PLHIV Client |
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Annual report/program documentation |
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9. |
Organization has referrals and linkages for PLHIV to avail legal aid services in the district |
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Program documentation |
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10.. |
Organization regularly participates in the district level co-ordination meetings with DAPCU, SACS & ART coordination; other line department’s e.g. TSU, STRC Or is member of academic committee/empaneled with SACS |
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Program documentation, invitation letter, meeting minutes
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11. |
In case of NGOs, organisation has referrals and linkages with local level PLHIV networks |
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12. |
Organization addresses issues of stigma and discrimination reported at the district or taluka level |
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Please provide evidence
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Section D |
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1. |
The organisation routinely collects data and submits monthly/quarterly reports on time to donor |
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Copy of monthly/quarterly reports from last 6 months |
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2. |
Organisation maintains confidentiality of all clients |
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Section E |
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1. |
PLHIV are involved in the decision making in your organisation |
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Meeting minutes |
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2. |
Organisation has paid full time staff openly living with HIV |
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3. |
Organisation has board members openly living with HIV |
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Section F: Operational Plan Please describe in no more than two pages: (Please use font CALIBRI SIZE 11 with a line spacing of 1.5 and all four margins of 2.54cms)
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Undertaking:
Section G: UNDERTAKING (By authorised office bearer)
I _____________________________ in my capacity as ___________________ of ___________________________________________________________________
do hereby undertake that should my organisation be selected as SSR, the organization will establish a CSCs within 15 days of confirmation, no more than 2kms radius from of a major ART centre in the district
I have been duly authorized by the Board /Executive or Managing Committee/Trustees of ____________________________ to sign this undertaking.
Signature : ______________________
Name of Authorized Person ______________________
Designation ______________________
Section H: UNDERTAKING (By authorised office bearer)
I _____________________________ in my capacity as ___________________ of ___________________________________________________________________
do hereby undertake that should my organisation be selected as SSR, the organization will work with any organisation that has been selected as Sub-Recipient for the State/Region to effectively implement the project.
I have been duly authorized by the Board /Executive or Managing Committee/Trustees of ____________________________ to sign this undertaking.
Signature : ______________________
Name of Authorized Person ______________________
Designation ______________________
If the applicant is already running a CSC in the same district, provide answers to the following questions:
- 1. Name of the district and state where the CSC is located:
- 2. Name of the ART centre to which CSC is currently attached with:
- 3. What is the total no. of clients registered in the CSC as on 30th November 2017?
- 4. Provide percentage of achievement in proportion of LFU brought back to the treatment and No. PLHIV whose atleast one family member is referred for HIV testing and received the result
- 5. Provide the list of staff in place with details of joining dates.
Section I: DETAILS OF KEY PROJECTS EXECUTED BY THE ORGANIZATION IN THE DISTRICT WHERE APPLIED FOR SSR
Project Period (month & year) |
Name of Project in 2015-16 and 2016-17 |
Source of Funding |
Amount (in Rs.) |
List of Key Project Activities |
Major Outcomes/ Outputs of the Project |
Identify Specific Activities Similar to TORs/Scope of Work for SSRs |
Geographical Area of Activities Mentioned in Column 5 (mention districts) |
Specify Project Involvement with PLHIV/ PLHIV Networks, if any |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
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