RFP invites for Selection Of Firms For Enhancement Of GIS Base Map, Survey Of Properties (Ward Wise & Category Wise), For 16 Municipal Corporation Cities / Towns In Uttar Pradesh

Organisation:  Urban Development Department, Government of Uttar Pradesh

Apply By:  17 May . 2018

RFP invites for  Selection Of Firms For Enhancement Of GIS Base Map, Survey Of Properties (Ward Wise & Category Wise), For 16 Municipal Corporation Cities / Towns In Uttar Pradesh


Urban Development Department, Government of Uttar Pradesh, will select firms /organizations in accordance with the method of selection specified in the Data Sheet. Firms should familiarize themselves with local conditions and take them into account in preparing their Proposals. To obtain first‐hand information on the assignment and local conditions, Firms are encouraged to visit the project cities and meet the Municipal Commissioner of the respective Urban Local Body. Firms shall bear all costs associated with the preparation and submission of their Proposals. Costs might include site visit; collection of information; and, if selected, attendance at contract negotiations etc.

Urban Development Department, Government of Uttar Pradesh is not bound to accept any Proposal and reserves the right to annul the selection process at any time prior to contract award, without thereby incurring any liability to the Firms. In preparing their Proposals, Firms are expected to examine in detail the documents comprising the RFP. Material deficiencies in providing the information requested may result in rejection of a Proposal.


Bidder’s Proposal (the Proposal) will consist of three (3) components

  • Bid Security
  • the Technical Proposal, and
  • the Financial Proposal

Bid Security: Bid security as mentioned in Bid Security section above & Data Sheet, shall be placed in Envelope I. If the bid security is found proper then only technical and financial proposals will be entertained. The Proposal, as well as all related correspondence exchanged by the Firm and the Client, shall be in English. All reports prepared by the contracted Firm shall also be in English.

Technical Proposal

The Technical Proposal shall not include any information related to financial proposal and any Technical Proposals containing information related to financial proposal shall be declared non‐ responsive. The firm shall submit technical proposal as per the data sheet which indicates the format of the Technical Proposal to be used for the assignment. The following table summarizes the content and maximum number of pages permitted for Technical Proposal

Submission, Receipt and Opening of Proposals

  • The Applicant would provide all the information in terms of this RFP Document. Only those Applications shall be evaluated that are received in the required format and complete in all respects.
  • The Applicant shall submit digitally signed and complete Proposal comprising the documents and forms The submission shall be done electronically only:
  • Online Submission: The Tender Application Shall Be Uploaded On The Web Portal Www.Eprocure.Gov.In  Duly Digitally Signed. No Physical Submission Of Applications Shall Be Accepted.
  • Bids submitted through e-mail or fax or some other means will not be considered.
  • The rate/price must be clearly written, or typed, in the bid format on the same sheet or on the bidder’s sheet in the format provided without any alterations or overwriting in the rate/price. In case of any unavoidable alterations/overwriting the full signature of the bidder should be put next to such alterations/overwriting clearly indicating the changed rate/price.
  • Each of the pages of this Tender Document (both the Original and the Duplicate) may be duly signed by the Bidder/Tenderer and the firm/company’s rubber stamp be put below the signature.
  • The price quoted by the bidder in the price bid shall be firm and fixed during the period and shall not be subject to any variation or escalation whatsoever, on any account.

Objective of the Assignment

The main objective of this assignment is the collection of property/holding data and verification (from existing municipal records) on the basis of various parameters of each property within the municipal boundary; its database generation and linkage with the base map. Digital Photograph of each property and house number plate fixation is also included in the scope of work for this assignment. Further, the scope also includes design, development & hosting of property information system. The selected firm will also provide handholding support and maintenance of data for three years for each ULB.

Purpose of Task

The purpose of this assignment is property survey and its database generation and integration of the property data with available Base Map to produce property maps with all the details for revenue enhancement through identification of newly assessed property, under assessed property, change in usage etc. that will contribute to enhancing the municipal resource base and improve citizens facilities and service delivery. It also includes house number plate fixation for each property, updation of other spatial data collected through different survey and its integration to Base Map in GIS environment. The web based property information system will enable to achieve transparency between department & citizens and bring in ease for assessment. The assignment will also have digitization of the records of Water Tax and Sewerage Tax and its integration with the Property Tax, and facilities for online tax deposition.

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