RFP invites for Construction of Additional accommodation at Govt. Sr. Sec. School at Rarang in Distt. Kinnaur (HP) (SH:- Building portion, WS & SI works, Rain water harvesting system and Septic Tank)

General Rules and Directions

All works proposed for execution by contractor will be notified in a form of invitation to tender passed on public places/Govt website signed by the Executive Engineer. This form will state the work to be carried out as well as the date for submitting and opening tenders and the time allowed for carrying out the work; also the amount of earnest money to be deposited with the tender and the percentage at which the Security deposit shall be deducted from the bills of the successful tenderer. Copies of the specifications, designs and a drawing and a schedule of quantities and the rates of the carious descriptions of work and any other documents required in connection with the work signed for the purpose of identification by the Executive Engineer shall also be open for inspection by the contractor at the Office of the Executive Engineer of concerned division during office hours.

In the event of the tender being submitted by a firm it must be signed separately by each partner thereof or in the event of the absence of any partner it must be signed on his behalf by a person holding a power of attorney authorising him to do so such power of attorney to be produced with the tender and it must disclose that the firm is duly registered under the Indian Partnership Act.

 Receipts for payments made on account of work, when executed by a firm, must also be signed by the several partners except where the contractors are described in the tender as a firm in which case the receipts must be signed in the name of the firm by one of the partners or by some other person having authority to give sufficient receipts for the firm.

(Applicable in offline mode to item rate tender only PWD-8) Any person who submits tender shall fill up the usual printed form stating at what rate he is willing to undertake each item of work .Tenders ,which proposes any alteration in the work specified in the said form of invitation to tender or in the time allowed for carrying out the work or which contain any other conditions of any sort, will be liable to rejection. No signal tender shall include more than one work, but contractors who wish to tender for two or more works shall submit a separate tender for each. Tenders shall have the name and number of the work to which they refer written outside the envelopes.

The rate(s) must be quoted in decimal coinage .Amount must be quoted in full rupees by ignoring fifty paise and considering more than fifty paise as one rupee.

(Applicable in offline mode to percentage rate tender only PWD-7) In case of percentage rate tender ,tenderer shall fill up the usual printed form stating at what percentage below/above (in figures as well as in words ) the total estimated cost in schedule of quantity with tender document , he is willing to execute the work .Tenders which propose any alteration in the work specified in the said form of invitation to tender ,or in the time allowed for carrying out the work ,or which contain any other conditions of any sort including conditional rebates ,will be summarily rejected .no single tender shall include more than one work ,but contractors who wish to tender for more works shall submit separate tender for each .tenders shall have name and number of works to which they refer , written on the envelopes

The officer inviting tenders shall have the right of rejecting all or any of the tenders and will not be bound to accept the lowest tender.

 (Applicable in offline mode) The receipt of an accountant or clerk for any money paid by the contractor will not be considered as any acknowledgment of payment to the Executive Engineer and the contractor shall be responsible for seeing that he procures a receipt signed by the Executive Engineer or a duly authorized cashier.

 (Applicable in offline mode) The memorandum of work tendered for and the schedule of material to be supplied by the Public Works Department and their issue rates shall be filled in and completed in the office of the Executive Engineer before the tender form is issued. If a form is issued to an intending tenderer without having been so filled in and completed he shall request the office to have this done before he completes and delivers his tender.

(Applicable in offline mode) The tenderer shall sign a declaration under official secret Act 1923 for maintaining the secrecy of the tender document ,drawings or other records connected with the work given to them .The unsuccessful tenderer shall return all the drawings with them. Use of correcting fluid, anywhere in tender document is not permitted .Such tender is liable for rejection.

Submission of Original Documents:

The bidders are required to submit (i) original demand draft towards the cost of bid document and (ii) original earnest money in approved form and on any date before the opening time of technical /financial part of the tender, either by registered post or by hand in the office of authority inviting tender, failing which the tenders will be declared non-responsive. 28 Eligibility criteria: 28.1(This eligibility condition shall be applicable for those works of amount put to tender is up to Rs 50.00 lacs ) As per Govt notification the contractor should not have more than two contracts at a time each of Rs. 100.00 lacs or more in any HPPWD circles. The contractor has to submit the list of incomplete works in hand on the proforma mentioned at S.No. 19 of General Rules and Directions . 28.2 (This eligibility condition shall be applicable for those works of amount put to tender is more than Rs 50.00 lacs )

Scope and Performance

• Where the context so requires, world imparting the singular only also include the plural and vice versa. Any reference to masculine gender shall when ever required include feminine gender and vice versa.
• Headings and marginal notes to these General Conditions of Contract shall not be deemed to from part there of or be taken in to consideration in the interpretation or construction thereof or of the contract.
• The contractor shall be furnished, free of cost one certified copy of contract documents except standard specification, Schedule Rates and such other printed and published documents, together with all drawings as may be forming part of the tender papers. None of these documents shall be used for any purpose other then that of this contract.

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