RFP invites for Supply of Household and Street Bins for Segregation of Organic and Inorganic wastes

Organisation:  Bhubaneswar Smart City Limited

Apply By:  16 Nov . 2018

RFP invites for Supply of Household and Street Bins for Segregation of Organic and Inorganic wastes

RFP Title: RFP invites for Supply of Household and Street Bins for Segregation of Organic and Inorganic wastes

Deadline: 16th Nov. 2918


AUTHORITY seeks the services of a reputed company, for “Supply of Household Bins and Street Bins for Segregation of Organic and Inorganic wastes”. This document provides information to enable the bidders to understand the broad requirements to submit their Proposals.

The detailed scope of work is provided in Section 2.0 of this RFP document. AUTHORITY for this project is Cochin Smart Mission Limited (CSML). Cochin Smart Mission Limited (CSML), is a Special Purpose Vehicle (SPV) set up to implement smart city projects under Smart City Mission (SCM).

The intending Bidders must read the terms and conditions carefully and should only submit his Bid if he considers himself eligible and he is in possession of all the documents required.

Offers directly from the manufacturers of the required product are desirable. Where authorized dealers or agents of the manufacturers are quoting on behalf of their principal, they should submit a tender specific letter of authority from the Principals.

Offers of brokers and middlemen will not be accepted. One agent or dealer cannot represent two manufacturers and cannot quote on their behalf in a particular tender case

Scope of Work:

  • The supplies/ installation under this tender are “Supply of Household Bins and Street Bins for Segregation of Organic and Inorganic wastes” as listed out in the Bill of Quantities and technical specifications.
  • The items of supply have to satisfy the technical specifications mentioned for each item.
  • The tenderer be either a manufactures of dustbins or should be an authorized dealer of such manufacturer.
  • The material shall be supplied by the contractor to Kochi Municipal Corporation as per the details indicated in LOA at his own cost.
  • The price quoted by the tenderer includes all cost like transportation, loading, unloading fixing and installation at the premises mentioned in this tender.
  • CSML reserves the right to blacklist a bidder for a suitable period in case of failure to honour their bid without sufficient ground.
  • No sub-contracting is permissible.
  • Samples Upon request from CSML of the Items may be shown to CSML, and got approved before effecting supplies.

Language of Bids

The Bids shall be submitted in English language only. If any supporting documents submitted are in any language other than English, then the translation of the same in English language is to be duly attested by the bidder and summited with the bid, and English translation shall be validated at AUTHORITY’s discretion.

Evaluation Process

  • AUTHORITY will constitute a Bid Evaluation Committee (BEC) to evaluate the responses of the bidders
  • The BEC constituted by AUTHORITY shall evaluate the responses to the RFP (Technical proposal, and financial proposal) and all supporting documents / documentary evidence. Inability to submit requisite supporting documents / documentary evidence, may lead to rejection.
  • The decision of the BEC in the evaluation of responses to the RFP shall be final. No correspondence shall be entertained outside the process of negotiation/ discussion with the Committee.
  • The BEC may ask for meetings with the Bidders to seek clarifications on their proposals and may visit Bidder’s client site to validate the credentials/ citations claimed by the bidder.
  • The BEC reserves the right to reject any or all proposals on the basis of any deviations.
  • Each of the responses shall be evaluated as per the criterions and requirements specified in this RFP.

Financial Proposal Evaluation

All the technically qualified bidders will be notified to participate in Financial Proposal opening process.

Financial Proposals for the technically qualified bidders will then be opened on the notified date and time and reviewed to determine whether the financial proposals are substantially responsive. Bids that are not substantially responsive are liable to be disqualified at AUTHORITY’s discretion.

Submission Guidelines:

The Bid should be submitted online at website http://etenders.kerala.gov.in  by the due date and time, as specified in the NIT. Late/delayed tenders submitted online after the due date and time, for whatsoever reasons will not be considered. The Server Date & Time as appearing on the website. http://etenders.kerala.gov.in  shall only be considered for the critical date and time of tenders. Offers sent through post, telegram, fax, telex, e-mail, courier will not be considered.

All communication shall be done online through website http://etenders.kerala.gov.in  OR csmltenders@gmail.com

Bidders shall be required to arrange all resources, including Digital Signature Certificates and Internet Connections at their own cost, for participating in online tenders at http://etenders.kerala.gov.in .

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