RFP invites for services of Field NGOs in Alaknanda Soil Conservation Forest Division, Gopeshwar & Tehri Dam 1st Forest Division

RFP Title: Request For Proposal (RFP) are invited for services of Field NGOs in Alaknanda Soil Conservation Forest Division, Gopeshwar & Tehri Dam 1st Forest Division, New Tehri.

Deadline: 17^th Oct. 2018

About the Organisation:

Uttarakhand Forest Resource Management Project (UFRMP), funded by Japan International Cooperation Agency (JICA), aims at addressing the problem of forest degradation. The project is being implemented in Society mode. A society by the name Uttarakhand Forest Resource Management Society (UFRMS) has been registered under Society Registration Act 1860 with the Registrar of Societies, Uttarakhand.

Introduction

The NGOs are invited to submit a Technical Proposal and a Financial Proposal, collectively called the Proposal, for providing services required for the assignment named in the Data Sheet. Final selection of the NGOs will be done on the basis of this proposal, to be submitted by them. The proposal will be the basis for contract negotiations and ultimately for a signed Contract with the selected NGOs. Project is being implemented in identified forest divisions. List of target areas is being provided in the ToR Section. NGOs should give one Technical Proposal and division-wise rates in their financial proposals.

The NGOs should familiarize itself with the local conditions, relevant to the desired services, and take them into account while preparing their proposals. For this purpose, the NGOs may attend the pre-proposal conference, as specified in the Data Sheet. Attending the pre-proposal conference is optional and is at the NGOs expense.

Conflict of Interest

The NGOs have an obligation to disclose to the Client any situation of actual or potential conflict that impacts its capacity to serve the best interest of its Client. Failure to disclose such situations may lead to the disqualification of the NGO or the termination of its Contract at a later stage.

Preparation of Proposals

In preparing their Proposal, the NGOs are expected to examine in detail the documents comprising the RFP. NGOs, whose proposals are not as per the requirements of the RFP documents and also are materially deficient, may not be evaluated at all and may result in the rejection of the Proposal.

The NGOs shall bear all costs associated with the preparation and submission of its Proposal and contract negotiation. The Client is not bound to accept any proposal, and reserves the right to annul the selection process at any time prior to the Contract award, without thereby incurring any liability to the NGO.

Submissions, Receipt and Opening of Proposals

The NGO shall submit a signed and complete Proposal comprising the documents and forms in accordance with ITN 10 and 11. The proposal in the Prescribed Formats only should be sent by registered post/courier service or can be submitted by hand, along with Demand Draft of Rs. 15,000 (Fifteen thousand) as processing fee (non-refundable), payable to Uttarakhand Forest Resource Management Society (UFRMS), payable at Dehradun. The bidder is advised to submit the proposal only after the pre-bid conference, so that all the clarifications are taken note of.

The original Proposal (Technical Proposal and Financial Proposal) shall contain no interlineations or overwriting, except as necessary to correct errors made by the NGOs themselves.

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