RFQ for Selection of Dental Laboratory Partner for Dental Prosthetic Services

REQUEST FOR QUOTATION (RFQ)

Type : Selection of Dental Laboratory Partner for Dental Prosthetic Services

RFQ No: SC/BDG/DENTAL-LAB/2025-26/01

SCHEDULE FOR SUBMISSION OF QUOTATION

Sr. No	Information	Details
1	RFQ Release Date	10th October 2025
3	Last Date for Submission	26th October 2025 (3:00 PM)

SECTION 1: BACKGROUND AND OBJECTIVE

Background

Shechen Clinic, Bodhgaya, provides community-based health services with a focus on oral health and dental care. To strengthen its dental unit, the clinic requires a qualified Dental Laboratory to fabricate and supply dental prosthetic appliances for patients as prescribed by its in-house dental surgeon.

Objective

To engage a reliable and technically competent Dental Laboratory Partner for the fabrication of high-quality dental prosthetics such as crowns, dentures, and removable partial dentures, ensuring durability, precision, and timely delivery.

SECTION 2: SCOPE OF WORK

Responsibilities and deliverables	Types of Prosthetics Required	Estimated Volume
The selected laboratory shall: Receive and maintain patient impressions and models securely with proper identification Ensure proper shade matching and fitting accuracy as per dentist's prescription Remake or adjust any ill-fitting or defective prosthesis without additional cost within the warranty period Maintain complete confidentiality of patient information and follow ethical laboratory practices Deliver completed work within 5-10 working days from receipt of impression Provide pickup and delivery services at no extra cost (if applicable) Follow proper disinfection and sterilization protocols for all incoming impressions Provide warranty as quoted for each type of prosthetic	Bita PFM (Porcelain Fused to Metal) Crowns Ivoclar PFM Crowns Zirconia Crowns Zirconia Ivoclar Crowns Complete Dentures Flexible Complete Dentures RPD (Removable Partial Dentures - Cast) Flexible RPD	Expected monthly requirement: 10-20 prosthetic units Annual estimated volume: 120-240 units (approximate) Note: The above is an estimate only. Actual quantities may vary based on patient requirements. The Clinic is not obligated to order any minimum quantity.

SECTION 3: QUOTATION FORMAT

PART A: GENERAL INFORMATION (To be filled by the Agency/Lab)

a) Name of the Dental Laboratory / Firm: ___________________________________

b) Complete Address: ___________________________________

c) Contact Numbers: ___________________________________

d) Email Address: ___________________________________

e) GST Registration Number: ___________________________________

f) PAN Number: ___________________________________

g) Years of Experience in Dental Prosthetics: ___________________________________

h) Monthly Handling Capacity (number of units): ___________________________________

i) Distance from Bodhgaya (in km): ___________________________________

j) Name & Designation of Authorized Signatory: ___________________________________

k) Mobile Number of Authorized Signatory: ___________________________________

PART B: PRICE QUOTATION

Instructions:

• Quote rates inclusive of all taxes (mention GST separately)
• Rates should be valid for one year from the date of contract
• Warranty period should be clearly mentioned in months
• All rates are per unit unless otherwise specified

Sr. No	Type of Prosthetic	Unit	Warranty Period (Months)	Rate per Unit (₹)	GST (%)	Total Rate with GST (₹)
1	Bita PFM Crown	Per Crown
2	Ivoclar PFM Crown	Per Crown
3	Zirconia Crown	Per Crown
4	Zirconia Ivoclar Crown	Per Crown
5	Complete Denture	Per Set (Upper & Lower)
6	Flexible Complete Denture	Per Set (Upper & Lower)
7	RPD (Cast Partial Denture)	Per Unit
8	Flexible RPD	Per Unit

Additional Charges (if any):

• Pickup/Delivery Charges: ₹ ___________
• Rush Job Charges (if applicable): ₹ ___________
• Any other charges: ₹ ___________ (specify: ___________)

Note:

Minimum warranty expected: 6 months for crowns, 12 months for dentures.

Any defect or fitting issue within warranty period must be rectified/remade free of cost.

PART C: DECLARATION (To be signed by Authorized Signatory)

I/We hereby declare that:

1. The information provided is true and correct to the best of my/our knowledge
2. I/We have not been blacklisted or debarred by any Government/Semi-Government/NGO organization
3. I/We accept all terms and conditions mentioned in this RFQ
4. I/We will provide the services as per the specifications and timelines mentioned

Signature: _______________
Name: _______________
Designation: _______________
Date: _______________

[Stamp of Laboratory/Firm]

Submission Format:

Submit quotation in a sealed envelope marked "RFQ for Dental Lab Services - Do Not Open" to Mr. Akash Anand , Shechen Clinic Bodhgaya, Rampur Katorwa Road, Bodhgaya, Bihar - 824231

 or email your quotations to hr.india@karuna-shechen.org, subject line - RFQ for Dental Lab Services

• Envelope/Email  should clearly mention RFQ name and bidder's name and address
• Late submissions will not be accepted under any circumstances

The Clinic reserves the right to:

• Reject any or all quotations without assigning any reason
• Negotiate prices with the lowest bidder

SECTION 4: TERMS AND CONDITIONS

• Initial contract period: One (1) year from the date of agreement
• Renewable annually based on satisfactory performance and mutual consent
• Either party may terminate with 30 days' written notice

• This RFQ and subsequent contract cannot be amended verbally
• Any amendments must be in writing and signed by both parties

CONTACT INFORMATION

Shechen Clinic Bodhgaya,Rampur Katorwa Road, Bodhgaya, Bihar - 824231

Phone: +917979774647, +919097503181, Email: anandakash52@gmail.com

Office Hours: Monday to Saturday, 9:00 AM - 5:00 PM

Tags Disability and Inclusion