Accounts Payable Assistant

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About the Organization

Oxford Policy Management is an international development consulting firm which aims to help low- and middle-income countries achieve growth and reduce poverty and disadvantage through public policy reform.

We have a vision for fair public policy that benefits both people and the planet. We strongly believe that good public policy can transform the lives of millions of people.

Job Description

Oxford Policy Management is seeking an Accounts Payable Assistant to be part of a developing Accounts Payable team in a busy finance department. With the opportunity to be involved in all aspects of an Accounts Payable team, this role is suitable for an experienced Junior AP Assistant wanting to move to a role with more responsibility as well as more experienced Accounts Payable professionals. This is a permanent position based in New Delhi

• Maintain a selection of supplier accounts on the ledger.
• Prepare and process fortnightly payment runs to suppliers and for staff expenses.
• Process the Manual Payments for the supplier and Staff and post this to D365.
• Process payments to the International Offices as required.
• Supplier creation and amendment, ensuring that Company policy is adhered to.
• Reconcile supplier statements.
• Processing Staff expenses
• Query resolution with both internal stakeholders and suppliers.
• Assist with project audits and the year end audit.
• Registration of incoming invoices and credit notes to the finance systems, ensuring that they are all compliant
• Matching invoices and credit notes to Purchase Orders and Goods Received Notes
• Query resolution with both internal stakeholders and suppliers
• Any other ad hoc tasks that may be required
• Perform supplier reconciliation.
• Communicating with relevant suppliers to process invoicing or payment queries.
• Posting invoices and credit notes and ensuring they are coded correctly in the system.
• Responding to the queries received from the internal staff and the supplier in a timely manner.
• Ensuring that all accounts payable activities comply with relevant financial policies and procedures.
• Familiar with the payment run process and able to resolve payment rejection.
• Validating the expenses submitted by the staff to ensure these are reimbursed timely and are allocated to the correct Cost Centers
• Other duties as and when assigned.
• Work collaboratively with other Teams

Education Qualification/Required Skills & Experience

• Some experience in a similar role (Minimum 2 years)
• Finance or Accounting Qualification is desirable but not essential.
• Microsoft Dynamics 365 experience highly desirable but not essential
• Excellent numeracy
• IT Literacy
• Strong ability in MS applications /Excel
• High degree of accuracy
• Ability to work independently, self-motivated, and able to work effectively as part of a team with a can-do attitude.
• Good organisational skills with the ability to use own initiative and take responsibility for important processes.
• Able to deal with people at all levels in a professional manner.
• Able to prioritise tasks.
• Well versed with Procure to Pay (Accounts Payable) and Travel and Expense Process.
• Can work shift times to support global offices.
• Hands on Experience in Transition is desirable but not essential.

For more information please check the Link

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