Administrative Specialist (Contract and Grant Management)

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About the Organization

We work to shape a future worth living around the world. This is GIZ’s vision and long-term goal.

GIZ provides tailor-made, cost-efficient and effective services for sustainable development.

The Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH, often simply shortened to GIZ, is the main German development agency. It is headquartered in Bonn and Eschborn and provides services in the field of international development cooperation and international education work.

Job Description

The Environment, Climate Change and Natural Resource Management Program of GIZ, is looking for an Administrative Specialist who will be primarily responsible to provide effective management of contracts and grants under the Program/ cluster. The selected candidate will add value to the existing pool of administrative Specialists. The Program/ cluster is currently comprising a total of 20 technical cooperation projects.

The Administrative Specialist will own and be responsible for the effective and efficient administration of contract management activities, liaising with all projects, country office and head office. He/She will be responsible for production of contractual documentation, assessing contractual effectiveness, managing spending profiles and developing good working relationships with grant recipients/partners, consultants, and suppliers.

Job Responsibilities

• Support the cluster in all aspects of day-to-day grant and contract management.
• Ensuring the efficiency and quality of financial, administrative and procurement process.
• Ensuring good communication and flow of information within the Programme Office, GIZ India
• office and head office.
• Ensuring compliance with financial and administrative regulations in compliance with GIZ’s
• Processes and Rules (P+R).

Education Qualification/Required Skills & Experience

• University degree in relevant specialisation and qualification like MBA or equivalent.
• Professional accountancy qualification shall be an added advantage.
• A minimum of five years of experience in grant and contract management, preferably with an international agency.
• Proven experience in managing contractual requirements including managing grant-related audits.
• Great negotiation skills, good written and verbal communications skills.
• Ability to negotiate, establish, and administer grants and contracts.
• Good understanding of financial planning and management.
• Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
• Ability to work under pressure.
• Good presentation skill.
• Excellent organisational and administrative skills
• Ability to multitask, prioritize, and manage time efficiently.
• Ability to work well with all levels of internal management and staff, as well as grant recipient, consultants and vendors.
• Demonstrate strong initiative, willingness, and ability to independently manage many changing tasks simultaneously.
• Ability and willingness to undertake travel within India.

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