Executive Assistant (Human Resources)

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About the Organization

Founded in 1948, WHO is the United Nations agency that connects nations, partners and people to promote health, keep the world safe and serve the vulnerable – so everyone, everywhere can attain the highest level of health.

WHO leads global efforts to expand universal health coverage. We direct and coordinate the world’s response to health emergencies. And we promote healthier lives – from pregnancy care through old age. Our Triple Billion targets outline an ambitious plan for the world to achieve good health for all using science-based policies and programmes.

Job Description

Under the direct supervision of the Programme Operations Officer and general supervision of Regional HR Manager (RPO), the incumbent will perform the following duties:

• Processing selections against fixed-term International Professional (IP) positions, including WR and Deputy WR positions in SEA Region: Initiates actions and coordinates with relevant units for offline/online approvals for classification and issuance of vacancy notices to fill vacant positions as per stipulated guidelines; screens applications; prepares selection documentation for the members of selection panel (including reference check and verification of credentials);assists in constitution of selection panel as per guidelines and coordinates meetings of the panel; assists in conduct of written tests and interviews.
• Recruitment of Fixed-term General Service (GS) staff and National Professional Officers (NPOs)in WROs: Assists in review of selection proposals for fixed-term GS and NPO positions in WROs as per guidelines; in consultation with supervisor, communicates with WROs regarding discrepancies before their submission to the approving authority.
• Upon completion of selection against fixed term GS, NPO & IP positions, ensures correct and complete HRAPs are forwarded to Global Service Centre (GSC) for implementation in accordance with HR policies/timelines. Facilitates onboarding of candidates including documentation related to reporting, pension fund, VGLI, etc.
• Mobility/Rotation: assists in processing of reassignments; secondments; inter-agency transfers and developmental assignments; and implementation of the Global Mobility policy and GS Staff Rotation exercise;
• Maintains and updates relevant policy files, selection files, status of vacant GS, NPO and IP positions and recruitment statistics; generates periodic reports, etc.
• Assist in compilation of relevant background documents/information to facilitate preparation of response to audit queries on HR issues, including for preparation of briefing notes, reports, etc. by supervisor.
• Attends to queries of external and internal callers relating to employment with WHO.
• Performs other duties as assigned by the supervisor.

Education Qualification/Required Skills & Experience

• Essential: Completion of Secondary Education
• Desirable: University degree is an asset.

Experience

• Essential: At least five years of general administrative work experience.
• Desirable: Experience in WHO, other international organization or a UN Agency would be an advantage.

Skills

• Very good knowledge of modern office procedures and practices as well as of the applicable staff regulations & rules and Manual provisions; Ability to draft standard correspondence; Ability to carry out a wide variety of tasks; Ability to use word processing equipment, knowledge of software applications an advantage.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Moving forward in a changing environment

Use of Language Skills

• Essential: Expert knowledge of English.

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