Junior Programme Coordinator – Executive Education

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About the Organization

Indian Institute of Management Nagpur started its journey in the year 2015 under the mentorship of Indian Institute of Management Ahmedabad. The Institute’s first batch of Post Graduate Programme (PGP) in Management commenced on the 23rd of July 2015.

IIM Nagpur shifted to its new 132-acre campus, situated at MIHAN, Nagpur, Maharashtra, in November 2021.

Job Description

Indian Institute of Management Nagpur is looking for qualified & efficient Junior Programme Coordinator for Executive Education Department.

Job Responsibilities

• End to end coordination of programmes assigned which includes planning, promotion(if needed), scheduling, execution & account closure.
• Supporting preparation of proposals as per client requirements and following up till conversion to programme.
• Coordinate with Programme Director and faculty of the each programme for scheduling, reading materials and other academic related support before and during the programme.
• Regular follow up with partner agencies in terms of update on nominations, acceptance letters, confirmation and ensuring smooth delivery of programmes through online platforms.
• Smooth interaction / coordination with internal departments like stores & purchase, accounts, communication, admin etc. to ensure relevant support for programme delivery.
• Payment process from invoice stage till realization from participants (OEPs & FDPs) / Clients (CEPs) / Partner(s) (BLPs)
• Preparation of vouchers, scrutinize correctness of bills and claims, allocate expenditure to correct account heads with respect to Executive Education Programmes
• Facilities booking & coordination– Classrooms, Studios and Auditorium etc.
• Inauguration and Valediction arrangements.
• Logistics – case procurement, programme kit, travel for participants & visiting faculty, meals & refreshments, special dinner, field visit etc.
• Ensuring the best environment for both faculty and participants throughout the programme duration, inside and outside the classroom for best outcome.
• Feedback collation and sharing with Programme Director(s) and faculty.
• Payments to visiting faculty and other vendors against invoices received.
• Alumni registration and activating the status.
• Preparing expenses statement and close the work order / programme account as per the policy and calculations of remunerations to be paid.
• Closing the programme folder in all aspects and archiving it for future reference.

Education Qualification/Required Skills & Experience

• Post-Graduation in any discipline with at least 50% marks or its equivalent grade from a recognized University/ Institute and consistently good academic record.
• Proficiency in computer operations like Excel, Database Management, MS windows & MS Office is must. Ability to perform data analysis in MS Excel including use of formulae, in-built functions, charts, etc. is required.

Experience:

• Post qualification experience of minimum 03 years in Academic Administration in Executive Education space /Higher Education /EdTech /Project coordination / Hospitality industry is preferred.
• Experience at IIMs/IITs/NITs or any other premiere Institution is desirable.
• Experience of handling Accounting processes like bill entries, periodical reports and budget preparations will be an added advantage.
• Quick learners from varied domains who are passionate for administrative fields and are ready to learn and adapt to the new eco system are also encouraged to apply.

Skills:

• Excellent understanding of MS – Office tools such as MS- Outlook, Word, PowerPoint, Excel and other productivity tools is essential.
• The candidate may be tested on the computer skills as required for the position during the interview process.
• The candidate should have excellent communication and interpersonal skills & multi-tasking abilities including the ability to interact with senior leadership.
• Positive attitude, a detail orientation and ability to interact with multiple stake-holders not limited to Faculty members, internal departments, client organizations, participants /executives from Corporate / Govt & PSUs and vendors.
• Should be confident & self-motivated, should have a capability of being a team player and resourceful in managing challenges.

Interested candidates meeting all the job requirements are advised to APPLY ONLINE ONLY on the IIM Nagpur website latest by 10/05/2024 up to 5:00 PM.

For more information please check the Link

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