Manager - Office of Country Representative

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About the Organization

UN Women is the UN organization dedicated to gender equality and the empowerment of women. A global champion for women and girls, UN Women was established to accelerate progress on meeting their needs worldwide.

UN Women is the global champion for gender equality, working to develop and uphold standards and create an environment in which every woman and girl can exercise her human rights and live up to her full potential. We are trusted partners for advocates and decision-makers from all walks of life, and a leader in the effort to achieve gender equality.

Job Description/Responsibilities

Ensures effective and efficient functioning and organization of the CR office focusing on achievement of the following results:

• Support the Office of the Representative, in coordinating activities, performing research, and preparing briefing materials, position papers and speeches;
• Track the status of the Representative’s action items;
• Keep abreast of issues and activities in relation to the Country Programme management, as well as emergency preparedness/response, partnerships, and donor relations, to provide timely and appropriate advice;
• Collaborate with internal and external counterparts, including the United Nations System and national partners, to ensure the smooth functioning of the CR’s office;
• Manage the Representative’s front office, serving as the main point of reference on requests and problems;
• Prepare draft correspondence for the CR, including on sensitive matters;
• Oversee the overall functioning of the CR’s Office, including providing guidance to the Management Associate/Assistant in the effective management and coordination of the front office’s activities;
• Support the Country Representative on internal and external communication of UN Women in close collaboration with Communications.

Support and advice the Country Representative on programmatic, policy and managerial issues:

• Coordinate strategic prioritization of all communications addressed to the Country Representative, review and comment, suggest courses of action, monitor progress of preparation;
• Monitor and identify emerging policy and managerial issues in consultation with senior management;
• Prepare background briefing material for the Country Representative;
• Ensure routing of assignments to Sections and ensure completion by deadlines.

Maintain liaison with divisions and serve as contact between the Country Representative, and Senior Management:

• Establish and maintain effective liaison with senior management on policy as well as programmatic issues relevant to the Country Representative’s functions and responsibilities and keep abreast of key developments on strategic issues. Keep abreast of follow-up from Senior Management Team meetings;
• Manage the Country Representative’s Management Associate and the day-to-day commitments;
• Ensure prompt and efficient communication and coordination between the Country Representative and programme and operations team;
• Review communication/correspondence for Country Representative approval;
• Draft correspondence for and on behalf of the Country Representative, including confidential correspondence, in close liaison with the UNW’s Divisions and relevant staff;
• Coordinate and plan the Country Representative’s official travel and keep in close contact regarding the substantive and logistical preparations required;
• Coordinate the Country Representative’s meetings, including the quarterly and monthly meetings with Division head, arrange the agenda and coordinate follow-up actions.

Advise and support the Country Representative with governments, delegations, senior UN officials, UN system organizations and non-governmental organizations:

• Facilitate effective communication and contacts between the Country Representative and these bodies/ organisations.

Coordinate and manage the Country Representative’s meetings and communication:

• Provide support to effective advocacy of UN activities and communications;
• Maintain all social media presence of the CR;
• Take part in communications meetings and support coordination;
• Coordinate strategic prioritization of all communications addressed to the Country Representative, review and comment, suggest courses of action, monitor progress of preparation;
• Prepare background briefing material for the Country Representative and ensure quality content and format of draft speeches, briefing notes, comments, and reports under the authority of Representative’s Office;
• Ensure facilitation of knowledge building and management focusing on  contributing to knowledge networks and communities of practice;
• Organize training to UN staff on coordination, administration and protocol issues.
• Undertake ad hoc assignments at the request of the Country Representative.

Education Qualification/Required Skills & Experience

• Master’s degree or equivalent in public administration, human rights, gender equality, management, social sciences, or other related areas is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• Minimum 2 years of progressively responsible work in the area of administration and coordination.
• Programme experience and providing support to the Head of an Office, knowledge of protocol an added advantage.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.), experience in handling of web-based management systems.
• Experience in supporting a team.

Language Requirements:

• Fluency in English and Hindi is required.
• Working knowledge in another official UN language is an asset.

For more information please check the Link

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