Procurement Associate

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About the Organization

As the United Nations lead agency on international development, UNDP works in 170 countries and territories to eradicate poverty and reduce inequality. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities, and to build resilience to achieve the Sustainable Development Goals. Our work is concentrated in three focus areas; sustainable development, democratic governance and peace building, and climate and disaster resilience.

Job Description

UNDP proposes to engage a Procurement Associate to support the PMU at Tribal Development Department, Govt. of Maharashtra, ensuring that all procurement processes/related activities are conducted in accordance with relevant laws, regulations and departmental policies.

The Procurement Associate will be part of the Project Management Unit and will work under the overall supervision of the PMU State Coordinator and in close collaboration with Programme Lead, Tribal Development, UNDP. S/He will ensure engagement of all direct stakeholders and delivery of project objectives with other team members when needed.

Responsibilities

• Assist in preparation of invitation for bids/ prequalification, request for expressions of interest, bidding/ prequalification documents, request for proposals, evaluation reports, contracts, and other documents concerning procurement of goods, works, consultants’ services.
• Manage procurements through the e-procurement system of the state. Support in preparation of purchase orders and contracts, recurring purchase orders for contracting of services, vendor creation, maintenance of the filing system in the procurement unit.
• Assist in implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Undertake timely corrective actions on Purchase orderss with budget check errors and other problems.
• Provide assistance on procurement matters of the project to ensure consistent application of the Procurement/ Consultants Guidelines of the Government of India.
• Update the procurement plans on regular basis and responsible for its implementation for works, goods and consulting services as and when needed.
• Ensure proper control of Tribal Development Department assets and prepare inventory reports. Ensure the smooth execution of design, planning and implementation of all project procurement and manage all contracts required for the State level activities.
• Ensure provision of logistical services such as purchase of tickets and PO preparation; arrangement of shipments; vehicle maintenance organization; conference facilities arrangements, travel agencies, vehicle maintenance, hotel and conference facilities surveys.
• Monitor contract cash flow projections, ensure that budgetary allocations are appropriated prior to making commitments and verify that all proposed purchases are eligible for financing under the project.
• Assist in the monitoring, documenting and administering contract performance, preparing and negotiating contract change orders/amendments, conducting pre and post shipment inspections.
• Prepare monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the Government of Maharashtra.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Education Qualification/Required Skills & Experience

Min. Education requirements

• Secondary Education is required.

                                        Or

• A first-level university degree (bachelor’s degree) in Commerce, Accounting/ Technology/ Economics/ Finance/ Management/ Public Procurement/ Engineering or related field will be given due consideration but not a requirement.

Min. years of relevant work experience

• Minimum 6 years (with Secondary Education) or 3 years (with Bachelor’s degree) of work experience in the field of procurement, supply chain management and related activities.

Required skills

• Previous work experience in handling programmes supported by Government of India will be an strong asset.
• Knowledge related to Public Procurement Systems followed by Govt. of Maharashtra.
• Knowledge of automated procurement systems, experience in handling web-based management systems.

Desired skills

• Specialized knowledge of and significant experience in substantive areas/aspects of procurement (e.g., procurement of goods; selection/ contracting of consultant services; preparation of bidding/contract
• documents for the international procurement of goods, works, services; public procurement policies; practices).
• Knowledge of procurement practices /systems existing in India at subnational level.
• Hands on experience in e-procurement portal will be preferred.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
• Knowledge of and experience in gender mainstreaming is an asset.

Required Language(s)

• Excellent knowledge of written and spoken English and Hindi is essential. Knowledge of Marathi is also desirable.

For more information please check the Link

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