Procurement Officer

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About the Organization

Better Cotton is the world’s largest cotton sustainability programme. Our mission: to help cotton communities survive and thrive, while protecting and restoring the environment. In challenging times, we are meeting the challenge head on. In the 2021-22 cotton season, 22% of global cotton production was Better Cotton, grown in 22 countries around the world. Our programme reached 2.8 million farmers which included more than 2.2 million Better Cotton licensed farmers. A fifth of the world’s cotton is now grown under the Better Cotton Standard. We have brought together cotton industry stakeholders to drive our common goals, from ginners and spinners to brand owners, civil society organisations and governments. Everyone who cares about cotton and its sustainable future can now be part of something better.

Job Description

Better Cotton is now seeking a Procurement Officer who will support the Procurement workstream. We are looking for an enthusiastic, energetic individual who is eager to make a difference and will thrive in guiding and supporting staff.

 You will be responsible for managing day-to-day procurement tasks and work with your team to develop IT solutions to automate and simplify these tasks, so being able to think outside the box will come in handy. You will be based in India and join the Global Operations Team, which plays a key role in supporting the daily operations of the organisation and seeks to improve and facilitate how we operate!

You will work closely with colleagues based in India, the UK and Switzerland and report to the Senior Procurement Coordinator, based in the UK.

 Job Responsibilities

Day-to-day tasks & continuous improvement

• Monitor and address internal support requests on Microsoft Dynamics;
• Assist with the implementation of processes and policies, including: reviewing documentation; liaising with team members to support processes (Communications & Finance); proactively identifying areas for improvement as required;
• Review & file expense requests submitted by staff members;
• Conduct financial & screening checks for potential suppliers, on designated software or by liaising with our due diligence partners;
• Coordinate the publication of Requests for Proposals and Requests for Interest onto the relevant websites and redirect incoming applications both locally and globally;
• Maintain an up-to-date database of suppliers & active contracts;
• Monitor and review incoming applications on our Consultant Roster.

Internal engagement

• Support the management of the internal Procurement Microsoft Teams channels to keep staff informed about upcoming and existing policies and processes;
• Publish weekly news and tips from the Procurement Team;
• Design training materials (written materials and videos) to guide staff through procurement;
• Offer one-on-one training and inductions to staff, as required.

India specific support

• Onboard new local suppliers (database and pre-invoicing financial checks) and prepare contracts as required;
• Support the team in the expansion of our supplier database - more comprehensive and fit for purpose;
• Draft contracts, liaising with staff, suppliers and our legal partners, as required;
• Complete and file procurement documentation related to each contract.

Education Qualification/Required Skills & Experience

Essential

• Graduation with at least 3 years of experience in administration and in a relevant position
• Ability to work independently and to take initiative
• Proficient English (written and verbal); Better Cotton’s language of operation is English
• Strong attention to detail
• Excellent written and oral communication skills
• Happy to provide support to others
• Strong ethics & reliability
• Solid working knowledge of Microsoft 365 package (Outlook, Word, Excel, SharePoint) or evidence of picking up IT programmes and systems quickly
• Excellent organisational skills, capacity to multi-task and handle a set of different priorities
• Experience communicating and working with a wide range of people from different
• backgrounds and cultures

 Desirable

• Interest in and commitment to sustainability
• Experience working in procurement or purchasing (ideally for an NGO)
• Experience leading or supporting training or inductions for colleagues
• Knowledge of another language
• Interest in and commitment to sustainability
• Experience working in procurement or purchasing (ideally for an NGO)
• Experience leading or supporting training or inductions for colleagues

For more information please check the Link

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