Program Assistant

Follow us@ngobox

About the Organization

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

Job Description

WJCF is seeking an organized and dependable Program Assistant to support the day-to-day administrative operations of the Program Management Unit (PMU) for the Malaria Mukt Gadchiroli Abhiyan, based at the district headquarters in Gadchiroli. Reporting to the Program Officer, the Program Assistant will be responsible for handling logistics, documentation, scheduling, and coordination tasks essential for smooth program functioning. This includes supporting trainings, workshops, and meetings; maintaining records and correspondence; facilitating procurement and travel; and coordinating with block teams for report consolidation and material dispatch. He/she will also responsible to document some of the good practices from the project implementation.

The ideal candidate will be a graduate in any discipline with 1–3 years of experience in administrative roles and should possess strong skills in MS Office and file management. The role requires the ability to multitask, manage calendars and digital files, and ensure compliance with administrative protocols. Familiarity with the local context and reading/writing knowledge of Marathi is desirable. A team-oriented attitude, reliability, and the capacity to respond to dynamic project needs are essential for success in this role.

Job Responsibilities

• Lead the Program Management Unit (PMU), ensuring clear roles, coordinated workflows, and delivery across all key pillars—program management, M&E, capacity building, and innovation and ensure its effective functioning as per project outcomes and timelines.
• Support the effective functioning of the District Malaria Elimination Council and Task Forces by providing evidence-based guidance and facilitate regular review meetings, while serving as the key liaison between the district health administration, implementing partners, and community stakeholders.
• Oversee the development and execution of microplans in high-endemic blocks, ensuring alignment with IHIP, DVDMS, and EWARS systems.
• Ensure timely and accurate data collection and lead regular data reviews to support evidence-based planning using dashboards and independent assessments; prepare and submit comprehensive progress reports to funding agencies, government bodies, and internal stakeholders during task force meetings.
• Coordinate and facilitate structured capacity-building activities, including training needs assessments and delivery of multilingual training materials.
• Drive operational research, pilot innovative tools (e.g., geo-tagged reporting), and document best practices for replication.
• Manage financial planning, budgeting, expenditure tracking, and compliance in coordination with task force committee.
• Foster a high-performance team culture, values of WJCF, ensure performance management, and provide capacity-strengthening support to team members.

Education Qualification/Required Skills & Experience

• Graduate in any discipline with 1–3 years of experience in administrative roles.
• Strong MS Office and file management skills.
• Ability to multitask and respond to dynamic project needs.
• Reading and writing knowledge of Marathi is desirable.

For more information please check the Link

Join us for the 12th Edition of India CSR & ESG Summit 2025 | Register Now

Tags Jobs in Maharashtra Jobs in Mumbai Jobs in Program Management