Programme Assistant

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About the Organization

UNESCO, the United Nations Educational, Scientific and Cultural Organization, is a specialized agency dedicated to strengthening our shared humanity through the promotion of education, science, culture, and communication.

We set standards, produce tools and develop knowledge to create solutions to some of the greatest challenges of our time, and foster a world of greater equality and peace.

Job Description/Responsibilities

Under the general authority and direct supervision of the Chief of Culture, New Delhi the incumbent will be responsible for the overall administrative function of the culture sector for the Regular and Extra-Budgetary Programme of UNESCO Office for the South Asian region.

In addition to the regular programme of UNESCO South Asia Regional Office, there are few extra-budgetary projects, which are being implemented across few states in India. He/She will assume, tasks of the progamme assistant and will adhere to the laid down administrative processes for smooth operations of the activities of the Office, within the specified timeline. The incumbent will ensure smooth functioning of the administrative requirements and support the sector in achieving the desirable outcomes of the programmes and projects.

 Sector Administrative Planning and Reporting:

• Support the Culture Sector in preparing and updating activity plans and trackers.
• Facilitate coordination between intra and inter sectoral in day-to-day activities.
• Support the CLT sector in maintaining data and information of CLT sector.
• Assist the sector in providing records and information for reporting.
• Finance and Procurement Accountabilities:
• Assist and inform the supervisor on the financial status using management information systems and reporting.

Verify and process payments of vendors and contractors.

• Assist the sector on basic financial procedures, payment requirements, banking and currency provisions.
• Keep track of budget levels and alert the supervisor and concerned managers to avoid potential shortfalls in funds (validating information and identifying any errors or irregularities).
• Assist in preparing, estimating, and finalizing procurement plans for the sector.
• Carry out preliminary analysis of budgets and request budget revisions, if required, cross-check the consistency of budgetary figures.
• Identify any other anomalies, alert the supervisor, and undertake transactions/actions to correct errors/omissions.
• Ensure adequate reporting of the projects/programmes regularly in line with UNESCO’ s established practices.

Education Qualification/Required Skills & Experience

Academic

• A minimum of high school degree.

Work Experience

• A minimum of five (5) years of relevant work experience in finance, administration, economics, social sciences, culture or related area.

Languages

• Excellent knowledge (written and spoken) of English.

Skills and Knowledge

• Good interpersonal and communication skills; strong service orientation and ability to deal efficiently with partners at different levels.
• Ability to analyze, interpret financial data, and monitor budgets.
• Good organizational and coordination skills; ability to take initiatives, establish priorities and monitor own work plans.
• Ability to manage heavy workloads and meet tight deadlines, paying close attention to detail and quality of work.
• Ability to work as part of a team, and provide efficient, quality and timely support and capacity to work efficiently with complex and sensitive situations.
• Sense of integrity and confidentiality.

IT Skills:

• Good knowledge of MS Office (Word, Excel, Outlook, PowerPoint) and database packages.

Desirable qualifications

Education

• Bachelor's degree in business or public administration, social sciences or related field.

Work Experience

• Work experience in the UN system.
• Relevant experience in the field of civil society or government organization in India.

Skills and Competencies

• Ability to build and maintain partnerships with external agencies and vendors.
• Knowledge of project related to culture sector.
• Knowledge of UN administrative and financial processes.

Languages

• Good knowledge of French is desirable.

For more information please check the Link

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