State Administrative Officer

Organisation:  Population Foundation of India

Apply By:  20 Aug . 2018

Location:  Jaipur(Rajasthan)

State Administrative Officer
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Job Description: State Administrative Officer

Purpose: To be responsible for handling the Administration and Finance for PFI Rajasthan State.


  • Assist in setting up of office including coordination with vendors for obtaining best quotations, getting approval from head office followed by ensuring installation of all equipment and infrastructure.
  • Ensure the general office running and its expenditures.
  • Overall travel and logistics management of program staff, procurement and assets management as per organizational policies and processes.
  • Support in organizing meetings and conferences.
  • Empanel vendors and manage them for travel, maintenance and other Admin work.
  • Support in managing finance related requirements. Processing of payments and coordinate with Delhi Finance team in submission of expenses reports and other related documents.
  • Managing staff attendance and leaves in accordance with the organizational policy and practices.
  • Assist State Manager in preparing the monthly Program office budget for Head office approval.
  • Provide assistance to HR in Head office during deployment of new staff or relieving of old staff.
  • Visiting partners or other stakeholders for finance related reviews
  • Keeps custody of Admin and Financial documents like lease agreements etc.
  • Any other finance and administration related work that may be assigned from time to time

Key Performance Indicators

  • Vendor management.
  • Logistics management and Assets management.
  • Event management.
  • Processing of payments and coordination with Finance team.
  • Staff attendance and leave management.
  • Provide support to HR during deployment or relieving of staff.
  • Preparation of state office budget.


  • Working together: Is a team player and works closely within the team as well as with cross functional teams.
  • Communication Skills: Excellent written and verbal skills to network
  • Responsiveness: Understands the demands of organization needs and can identify and respond to urgent tasks
  • Willingness to Learn: Continuously works towards improving professional competence by acquiring new skills
  • Delivering Results: Is goal oriented and takes initiative in identifying alternate methods to ensure high quality results.
  • Adaptability and Initiative: Quickly adapts to organizational demands and is open to take new challenges
  • Adherence to Policies: Abides by organisational norms and policies all the time

Required Skills

  • Minimum Graduation Degree from a reputed educational institution.
  • Experience of at least 5 years in Administration and Finance.

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How to apply

How To Apply

Please send your updated CV with a covering letter describing your suitability for the position to  latest by August 20, 2018.

Please mention the position “State Administrative Officer” in the subject line of your e-mail. Only shortlisted candidates will be contacted

For more information please check the Link

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