EOI for setting up of National Project Management Unit - Project Monitoring and Capacity Building (NPMU-PMCB) for Jal Jeevan Mission

EOI for selection of an agency to Set up National Project Management Unit - Project Management and Capacity Building (NPMU-PMCB) under Jal Jeevan Mission

About the Organization: 

To accelerate the efforts to achieve universal sanitation coverage in a time bound manner in mission mode, the Prime Minister of India, Shri Narendra Modi, launched the Swachh Bharat Mission (SBM) on 2nd October, 2014, with the goal of achieving an open defecation free (ODF) India by 2nd October 2019, as a fitting tribute to Mahatma Gandhi on his 150th birth anniversary. The Department of Drinking Water and Sanitation manages the rural component of the mission – Swachh Bharat Mission Grameen (SBM-G), and is the coordinating department for the overall SBM.

Description of Assignment:

Department of Drinking Water and Sanitation, Ministry of Jal Shakti is implementing Jal Jeevan Mission (JJM) with an objective to provide Functional Household Tap Connection (FHTC) to every rural household of the country by 2024.

The Department of Drinking Water and Sanitation, hereafter DDWS intends to engage an Agency/ Firm/ Organization/ Institution (herein after called the PMU) which will work closely with Government of India and State Governments to achieve the objectives of JJM. The PMU would provide management support for project management/ monitoring, apply data analysis tools for identifying implementation constraints and financial planning, design of IMIS reports on the basis of this analysis, identify success stories and develop formats to document them, monitor performance of ISAs, 3rd party inspection agencies, coordinate functionality assessment, arrange capacity building programmes, identify training needs, study inter-sectoral externalities and make policy recommendations for course correction, develop strategic IEC material, viz. education material, advertisement contents, etc. The period of the assignment will be for 36 months (with man-months of different key position as set out in this ToR.

Organization Background:

DDWS is the nodal Department for overall policy formulation, planning, financing and coordination for two flagship programmes of Government of India namely the Swachh Bharat Mission (Gramin) [SBM-(G)] for rural sanitation and the Jal Jeevan Mission (JJM) which is a Centrally Sponsored Scheme and aims at providing Functional Household Tap Connection (FHTC)to each rural household by 2024.

Jal Jeevan Mission:

Government of India has been supplementing the efforts of the States/ UTs for rural water supply, which began in 1972 with the launch of Accelerated Rural Water Supply Programme. It was renamed as NRDWP in 2009. Under the NRDWP, one of the objectives was to enable all households to have access to and use safe & adequate drinking water within premises to the extent possible. The Union Cabinet on 13.08.2019 has approved the restructuring and subsuming the ongoing National Rural Drinking Water Programme (NRDWP) into a new mission, Jal Jeevan Mission (JJM). The objective of JJM is to provide Functional Household Tap Connection (FHTC) to every rural household by 2024 at service level of 55 liters per capita per day (Ipcd).

Statement of Purpose/ Objectives:

The specific objectives of NPMU are to work closely with the States in the following broad areas:

• Strengthening of institutions: Capacity building of program staff and support agencies;
• Community mobilization/development: Assisting States for creation of Village Water and Sanitation Committee (VWSC)/Paani Samiti/ User Group;
• Awareness creation: IEC campaigns;
• O&M: Assisting the States to work with the respective implementing agencies and VWSCs/user groups, etc. to adopt appropriate O&M mechanisms to ensure long term sustainability of sources;
• Monitoring and Evaluation: Strengthening Management Information Systems (MIS), catalyzing compliance with Public Finance and Management System (PFMS) by States, assist in carrying out functionality assessment of FHTCs, etc.
• Any other activity to be implemented as part of the Mission as directed by Department of Drinking Water and Sanitation.

The PMU will provide support to DDWS in the above mentioned broad areas for timely implementation of the Mission

Details of Scope of Work:

It is expected that a core team (including a Team Leader and team of experts) will work closely with DDWS to assist project management activities related to JJM on day to day basis. The firm will provide the requisite managerial and capacity building support to DDWS and the State Governments for effective implementation of the JJM.

The scope of work for non-technical NPMU shall include following:

A) Project Monitoring Support

• facilitate States to prepare State Level Annual Action Plans based on overall strategic action plan of JJM along with the statistical details such as per capita cost, present population, population growth rate, design period, service delivery norms (Ipcd), O&M issues, involvement of Gram Panchayat, source availability, details of schemes;
• monitoring fund flow to States, Districts and PRlsand effective tracking mechanisms;
• prepare reports, briefs, presentations and other documents as needed; analyse the other survey reports and deduce outcomes
• coordinate with State Governments to seek necessary inputs as well as provide regular and timely reports;
• Develop PPP design documents for drinking water scheme at village level and operation of water quality labs at various tiers for recommending to States;
• study the implementation pattern and advise various implementing agencies in States on better project implementation for expeditious achievement of objectives;
• supervise and monitor the project and contracts awarded;
• coordinate with implementing agencies at State/ District level for effective implementation and execution of projects, disbursement of funds and reporting on programme Monitoring; coordinate with various Ministries in Govt. of India, State Governments other implementation institutions/ units in the States, and other partners in the sector; and
• Support in programme governance and manage accountability systems at the national level.

B) Financial Monitoring

• Review financial progress of States and provide comments/ suggestion/ remarks etc.
• regular and consistent reporting of financial progress against yearly/ overall targets and keep track record of utilisation certificates;
• assist in financial reporting and in coordination with various States on financial issues;
• support to roll-out of Public Financial Management System (PFMS)in the States and monitor effective implementation;
• assessment of financial assistance to be made available to States under RJJK;
• review annual audit reports submitted by the States and provide observations/ comments;
• support the development and monitoring of annual work plans and budgets, including annual milestones;
• Assessment of the capacity of the contracting industry and building/ facilitating their capacities to participate in bids; and
• Assessment of extra budgetary resources required for the mission.

C) HRD and Training Support

• Assist in identifying institutions to work as Key Resources Centres (KRCs);
• Assist in identifying Implementation Support Agencies, state-wise
• Assist in identifying third party agencies State-wise for quality monitoring;
• Developing training modules/ contents for capacity building at various levels i.e. village, district and engineering departments, implementation support agencies;
• Coordination with different agencies for these activities

D) IEC& Content Creation

• Guide the National, State and grassroots level organizations and stakeholders responsible for drinking water supply and management with regard to policy inputs, institution development;
• support the implementation of institutions development component as per the project design and contribute in the execution of implementation arrangements;
• support stakeholders in forming and maturing sustainability capitals of rural drinking water supply schemes;
• support in development and implementation of relevant policies for the project;
• provide Capacity Building support to the National, State and District level stakeholders;
• support in preparing and implementing a comprehensive capacity building programme for JJM as per the programme objectives;
• identify State & District-level Capacity Building Resource agencies for training activities and facilitate the organization of transfer of technologies, including the preparation of modules and training methodologies;
• develop material for training and capacity building programmes for JJM and States on social development activities in coordination with other experts;
• developing an action plan for the remainder of the project period;
• make capacity building/ participatory training as driver of the project- make training events dynamic and lively;
• look at successful models in community mobilization and replicate the same in JJM;
• assist in documentation of best practices of rural drinking water sector;
• undertake field visits to understand social inclusion, social audit/monitoring under JJM;
• oversee the implementation of a comprehensive knowledge management strategy;
• prepare an IEC plan for JJM, based on which States will prepare State-specific IEC plans to undertake software activities like awareness programmes on importance of use of safe drinking water and sanitation, water quality and relevant issues and Operation & Maintenance (O&M) of schemes;
• develop best practices in communication campaigns and capacity building models at National, State and District level;
• develop e-newsletters on JJM achievements, lessons learnt and best practices from the I states for bi-monthly dissemination to all state-level implementation units and other:  engaged in the rural drinking water sector;
• facilitate organization of workshop, conferences, and consultations as required from time to time

Who can submit Expression of Interest (EoI):

DDWS seeks expression of interest from Organizations/ Institution/ Agencies fulfilling the following mandatory eligibility requirements:

• The Agency/ Firm/ Organization/ institution should be registered and non-political in nature and also should not be black-listed by any central/state government department/ PSU/Agency;
• It should be a legal entity eligible to enter into an agreement/ contract with DDWS to undertake work contract in India;
• It should have a minimum of five (5) years of experience [from 01.01.2015 to 31.12.2019] in handling similar nature of PMUs at national & state level;
• It should have successfully provided minimum of three PMUs of similar scale/ nature during the last 5 years, with each of the PMU period lasting for a minimum 6 months and having minimum consultancy fee of Rs.2Crore for each of these projects;
• It should have sufficiently qualified personnel and resources to accomplish all t e elements mentioned in the Scope of Work;
• It must have average annual turnover of at least Rs.10Crore for last 3 financial years from consultancy services (2016-17, 2017-18 and 2018-19).

Duration: The period of the assignment will be for 36 months (with man- months of different key position as set out in this ToR

Timeline:

• Start date of issuance/ download of Eol document:  6/02/2020
• Start date of Eol submission: 7/02/2020 (09:00hrs)
• Last date and mode of submission of Eol: 27/02/2020 (15:00 hrs) (e-tendering)
• Eol opening date and time 28/02/2020 (15:00 hrs)

The Eol and ToR with Annexes can be downloaded from the website https://jalshaktiddws.gov.in/tender  and also from CPP portal www.eprocure.gov.in.

Contact Details:

Further details, if any, may be obtained by writing in to the above mentioned address or at email: vikas.sri@nic.in or at telephone no. 011-24368561/24363515.

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