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RFP Invited for Hygiene Kits for COVID Relief Work
Organization: Plan India
Apply By: 05 Dec 2020
RFP - Hygiene Kits for COVID Relief Work Bangalore
About the Organization:
Plan India is a nationally registered not for profit organization striving to advance children’s rights and equality for girls, thus creating a lasting impact in the lives of vulnerable and excluded children and their communities. Since 1979, Plan India and its partners have improved the lives of millions of children and young people by enabling them access to protection, quality education and healthcare services, a healthy environment, livelihood opportunities and participation in decisions which affect their lives. Plan India is a member of the Plan International Federation, an independent development and humanitarian organization that advances children’s rights and equality for girls.
Description:
Plan India is a nationally registered charitable organisation working for rights of children across 18 states of India. Plan India is part of Plan International Federation – www.plan-international.org . Plan India is working closely with Govt. of India, International Institutions and Corporates in the fight against COVID 19 pandemic. Plan India now invites reputed vendors to submit their bids for supply of Hygiene kits as per details given below:
Key Tender Information
SNO |
Particulars / Description |
Relevant Details |
1 |
Items required by Plan India |
Hygiene kits for COVID relief work. |
2 |
Items required & Quantity |
As mentioned in the price sheet below. |
3 |
Timeline/ Duration for supply/ Delivery of the items |
Within 7-10 days from the date of PO issuance |
4 |
Last Date for submission of Bid: |
Saturday, 5th Dec 2020, upto 5:30 PM. |
5 |
Bid Document submission mode |
Through Email only. |
6 |
Total no. pages of Bid document |
6 pages |
When submitting the bid document, bidder needs to submit this entire document duly signed with office seal of bidder. If signature & stamp is found missing, the bidder shall write/email to Plan about the same and request for its acceptance.
General Terms & Conditions:
- Bank Guarantee: Successful bidder will be required to provide a Bank Guarantee equal to 25% of the order price in favor of Plan India towards Performance Guarantee.
- Email: procurement@planindia.org
- The bidders shall have to furnish the last month GST return certificate and Income Tax Clearance Certificate from the appropriate authorities along with application format.
- Contact Person for Inquiries (Written inquiries only): Shoaib Hashmi, Procurement Incharge,
- Penalty: Any failure such as failure to give timely delivery, poor or inferior quality of Dry Ration & Hygiene kits etc. will attract monetary penalty which will be specified in the order/contract document.
Other conditions regarding price, delivery, quality, payment and other items governing the supply:
Packing, Branding Transportation of Hygiene Kits: The Hygiene kits are to be packed as per packing instructions mentioned above. Donor & Partner logo with title of the project to be printed on the Kit. One leaflet with list of items with brands & specifications to be inside the relief kit. Vendor has to exercise proper care to ensure no item is broken or damaged during transportation/ loading/ unloading.
- Transportation and Delivery Schedule Hygiene Kits: Plan India will provide the bidder “Distribution Time table” in advance. Hygiene kits will be transported directly to the agreed locations by the vendor. Representative of the bidder should be present at each distribution day.
- Due to risk of infection, vendor is required to take all precautions during packing of the kits and engage only healthy persons to do the same. Proper sanitization measures to be ensured by vendor and social distance to be followed during packing and delivery of Kits to us. No person who has any symptoms of fever, cough, etc. should be engaged in packing and delivery work.
- The bidder must provide details of its warehouse or premises where the packing of the Hygiene kits will be done. As per the list of items in the Hygiene kits, Bidder must have adequate space where kits will be packed and can be randomly verified by Plan India representative during packing process.
- The price shall be quoted on the basis of specifications provided in the financial bid document. No compromise permissible in the material specification with company brand name and specifications mentioned in the financial document.
- Where Brand name is not mentioned in Financial Bid Document, bidder has to mention the brand for which price is being quoted.
- The bidder shall ensure quality of Hygiene kits as per order/agreement. Bidder will clearly mention its guarantee/ warranty for the Hygiene Kits in the bid document. In case of any complaint or defect etc. arising during distribution of the Kits in villages, the bidder undertakes to replace the Kits immediately without any additional cost.
- Testimonials: Bidder should enclose recent testimonials such as copy of orders executed for similar NFI or other kits supplied to any Govt. dept./agency or any reputed NGO or UN org. (relating to last 12-month period only).
- Reference Check: Bidder should provide name and contact details (Designation, Email and Phone no.) of two referees who may be senior govt. official or senior executive of UN org. or reputed NGOs.
For more information please check the Link
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