RFP for Selection of Creative Agency for Branding and Communication Activities of OSDA

RFP - Selection of Creative Agency for Branding and Communication Activities of OSDA

About the Organization:

Odisha Skill Development Authority was established to provide overall direction, guidance & implementation of skill development programs in the State by converging different sectors. OSDA works with an overarching mission to bring transformative human development through skilling of youth and making Skilled-in-Odisha-a Global Brand.

Instructions to Bidders:

Definitions

• Government means Government of Odisha, represented by the Chief Executive Officer of Odisha Skill Development Authority.
• Technical Committee is a sub Committee constituted by Chief Executive Officer, Odisha Skill Development Authority to decide on the technical aspects of the proposal and to evaluate the same.
• Finance Committee is a sub Committee constituted by Chief Executive Officer, Odisha Skill Development Authority to decide on the financial aspects of the proposal and to evaluate the same.
• Tender Inviting Authority is the Chief Executive Officer of Odisha Skill Development Authority, on behalf of Government or Project calls and finalizes tenders.
• Blacklisting/debarring – the event occurring by the operation of the conditions under which the bidders will be prevented for a period of 1 to 5 years from participating in future tenders of Tender Inviting Authority or any other State Government/Central Government/PSUs.
• PR Activities: Public Relation Activities

General Provisions:

The Firm must submit:

• Technical Proposal: one (1) original, (1) copy and (1) CD containing sample copies (2 copies of each items mentioned in Scope of work) of previous creative works & soft copy of technical proposal.
• Financial Proposal: one (1) original

Tender complete in all respects must be submitted to OSDA through courier/ speed post/hand-delivery on or before the date & time mentioned in the datasheet in Single Envelope with both proposals sealed.

Conflict of Interest:

The supplier is required to provide professional, objective, and impartial services, at all times holding OSDA’s interests paramount, strictly avoiding conflicts with other assignments or its own corporate interests, and acting without any consideration for future work. The supplier has an obligation to disclose to OSDA any situation of actual or potential conflict that impacts its capacity to serve the best interest of OSDA. Failure to disclose such situations may lead to the disqualification of the supplier or the termination of its Contract and/or sanctions by the Government.

Without limitation on the generality of the foregoing, and unless stated otherwise in this RFP, the Supplier shall not be hired under the circumstances set forth below may be in conflict with another assignment of OSDA. b. Relationship with the OSDA‟s staff: a supplier (including its subsidiaries /partners) that has a close business or family relationship with a professional staff of the OSDA who are directly or indirectly involved in any part of (i) the preparation of the Terms of Reference for the assignment, (ii) the selection process for the Contract, or (iii) the supervision of the Contract, may not be awarded a Contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to OSDA throughout the selection process and the execution of the Contract. Any other types of conflicting relationships as indicated in the RFP Amendment of Tender Document: At any time prior to the deadline for submission of the tender, OSDA may for any reason, modify the tender document. The amendment document shall be notified through the website www.skillodisha.gov.in and such amendments shall be binding on all the bidders.

Scope of Work, Terms and Conditions:

• Sequential page numbering should be provided on all the pages of the bid submitted (including supporting documents).
• Tenders received after the stipulated date and time shall not be entertained. The OSDA shall not be liable for any delays whatsoever with respect to power failure, website issues etc. and tender received after the stipulated time/date are liable to be rejected summarily without giving any reason.
• The Technical Bid will be opened on 11.03.2020 at 11:30 AM in the 3rd Floor Conference Hall, Niyojan Bhawan, Janpath, Unit 3, Bhubaneswar in the presence of those tenderer(s)/bidder (s) who wish to be present. No separate communication will be sent in this regard. In the event of due date being a closed holiday or declared Holiday for State Government offices, the due date for opening of the bids will be the following working day at the appointed date, time and venue.
• OSDA shall have the right to assess the competencies and capabilities of the Tenderer/Bidder by going through the credentials given in the Technical bid and on the basis of such credentials, OSDA may reject the candidature of the Tenderer/bidder without assigning any reason.
• Non-acceptance of any of the terms and conditions as stated in the tender shall render the Tender invalid. Only tenderer(s) / bidder(s) whose Technical / Infrastructure particulars as stated in tender are determined to be in consonance with Institute's requirements shall be considered further in the Tender Evaluation Process.
• Agency must be a legal entity in India or it authorized agencies having registered office in Odisha.
• Escalation matrix up to the level of CEO/MD of the prospective vendor company must be provided with a phone number and email address of all personnel in thematrix.
• OSDA does not bind itself to accept any tender or to assign any reason thereof and also reserves the right of accepting the tender in whole or in part. The part acceptance of the tender will not violate the terms and conditions of the contract and the tenderer / bidder will execute the work at the specified rates without any extra charges or compensation within the stipulated period.
• The whole activities included in the Tender shall be carried out by the Tenderer/Bidder and the Tenderer/Bidder shall not directly or indirectly transfer, assign or sublet the contract or any part thereof or interest therein without the written consent of OSDA.
• All costs, charges and expenses that may be incurred by the Tenderer/Bidder in connection with the preparation of his tender shall be borne by him and the OSDA will not accept any liability whatsoever in this regard.
• Time is the essence of the contract and the tenderer/Bidder is required to complete the service in all respects within the stipulated time to the satisfaction of OSDA.
• The successful bidder should sign the contract agreement within 7 days of issue of letter of intent. The draft content of agreement will be provided by OSDA.
• Termination of the Contract The Contract in whole or part can be terminated before the issue of supply order at the option of the OSDA, if the OSDA for any reason whatsoever does not require the whole or part of the items thereof as specified in the tender to be supplied out and in the said event the OSDA shall give notice of the fact with reason to the Tenderer / Bidder, who shall have no claim to any payment or compensation whatsoever on account of any profit or advantage, which would have derived from the supply of the items in full, but which he did not derive in consequences the whole supply of the items not having been carried out, neither shall he have any claim on compensation / damage for the loss suffered by him by reason of termination of contract by the OSDA and of any alterations having been made by the OSDA in the original specification or the designs and instruction which shall involve any curtailment of the items contemplated.
• The OSDA without prejudice to any other remedy, reserves the right to terminate the Tender / Contract in whole or in part and also to blacklist a Tenderer / Bidder for a suitable period in case he fails to honour his bid / contract without sufficient grounds or found guilty for breach of condition of the tender / contract, negligence, carelessness, inefficiency, fraud, mischief and misappropriation or any other type of misconduct by such Tenderer / Bidder or by its staff.
• No claim for interest shall be entertained by OSDA with respect to any money or balances, which may be in its hands owing to a dispute between itself and the Tenderer/bidder.
• OSDA reserves the right to accept or reject any or all the tenders/bids without assigning any reason.
• OSDA shall not be liable for any unforeseen delay. Tenders received after the stipulated date and time shall not be admitted.

Important:

• Date of Issue of Tender: 18.02.2020
• Pre Bid Meeting: 24.02.2020, 11AM
• Bid submission end date: 11.03.2020, 3 PM
• Technical Bid Opening Date: 11.03.2020, 3.30PM
• Earnest Money Deposit: Rs.10,00,000/- (Rupees Ten Lakh Only)
• Tender Processing Fee: Rs 10,500/- (Non-Refundable)

The tender documents can be downloaded from the website www.skillodisha.gov.in. For participating in the tender, the potential bidder shall furnish an amount or Rs. 10,500/- (Rupees Ten thousand five hundred only) as tender fee.

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