Request For Proposal For Selection Of Multiple Agencies For Improved Cook Stoves Through Annual Master Contract

About CISSD:

CARE India Solutions for Sustainable Development (CISSD) a company registered under section 25 of the Companies Act, 1956 ( now section 8 of the Companies Act, 2013 ) having its corporate office at A-12, ‘Bhilwara Towers’, Third Floor, Tower II, Sector-1, Noida, Uttar Pradesh 201301”. CISSD is a not-for-profit organization, focusing on alleviating poverty and social injustice through well planned and comprehensive projects in health, education, livelihoods and disaster preparedness and response.

This project, Enabling Households to Switch from Traditional Cooking Stoves and Fuels to Clean alternatives” which aims at reduction in women’s drudgery as well as reduction in cooking time

CISSD would like to Engage multiple agencies for Improved Cook Stoves (Wood/Biomass) through Annual Master Agreement. We kindly request you to submit Technical proposal (Refer to below technical specification matrix) and Financial Proposal (Two bid/Separately) via email.  Financial Proposal should be password protected and financial proposal password will be asked at later stage.

1. Beneficiaries will used Improved Cook Stoves for feedback and based on feedback, selection preference would be given.
2. Annual Master Agreement would be initially for 1 year however duration can be changed and extended further as per requirement and mutual consent.
3. Annual Master Agreement does not mean that we will purchase any specific number of Improved Cook Stove. Purchase will be done only based on requirement at multiple locations.
4. Cost will be fixed for 1year duration from date of agreement and may extended further.
5. Transportation cost be will be paid of actual basis.
6. There are few minimum mandatory technical specification requirement and Agency need to mention Yes or NO in below mentioned technical specification matrix.

 

Important Dates and Information

Technical Specification

S.NO	Particulars	Comment by Agency (Yes/No)	Document to be Submitted
Mandatory Requirement
1	Fuel Required: Firewood or other bio fuel like Pellets, Cow Dung, Waste Woods, wood chips.		Detailed proposal
2	Extent of Smoke Reduction:  Minimum 30% (in comparison to traditional chulha)
3	Reduction in biofuel consumption: minimum 30% (in comparison to traditional chulha)
4	Warranty: 1 year
5	Portable and stable
Desired Requirement
6	No Blowpipe required while cooking
7	Insulated inner chamber helps flam burn more efficiently
8	Improves cooking efficiency.
9	Multiple size vessels

1. Procurement/Technical Committee shall have the final decision on Technical Evaluation and cannot be challenged.
2. Proposal shall be reviewed and evaluated based on above mentioned criteria, completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of CISSD requirements. 
3. Agency must meet mandatory requirement of Technical Specification to be eligible for consideration to open their Financial Proposals.  
4. Multiple agencies will be selected; however, CISSD reserve the right to increase/decrease the number of selected agencies.
5. CISSD will call the agency for presentation/discussion in support of their proposal.  The date & time will be announced later, if required.

Standard Terms and Conditions 

(a)   Period of Validity of Proposals

• Proposal shall remain valid for the period of 60 days after the date of Proposal submission specified in document. A Proposal valid for a shorter period shall be rejected by the Purchaser as non-responsive.
• In exceptional circumstances, prior to expiry of the original Proposal validity period, the Purchaser may request that the Agency extend the period of validity for a specified additional period. The request and the responses thereto shall be made in writing.
• The items/services to be quoted and supplied to CISSD should meet quality specifications/ToR as laid out.

(b)  In the course of preparing Proposal, it shall remain agency responsibility to ensure that it reaches the address/email above on or before the deadline.  Proposals that are received by CISSD after the deadline indicated above, for whatever reason, shall not be considered for evaluation

(c)   Any Contract or Purchase Order that will be issued as a result of this RFP shall be subject to the General Terms and Conditions attached hereto.

(d)  would expect you to attach copies of Catalogues as well as Certificates, if any, for the items quoted along with your Proposal.

(e)   All the goods/services are to be provided to CISSD within the time period as specified in delivery schedule.

(f)   In case the services provided by you do not confirm either to the quality specifications of CISSD or the prescribed delivery schedule, CISSD reserves the right to not accept delivery of the items and in such event, no expenses of any sort will be reimbursed to you.

(g)  Our request and your Proposal should be in compliance with the prescribed General Terms & Conditions of CISSD. The mere act of submission of a Proposal implies that the agency accepts without question the General Terms and Conditions of CISSD.

(h)  Please ensure that the Financial Proposal must be submitted as per prescribed format only (Annexure -1). Typed, stamped and duly signed by the authorized signatory.

(i)    Please quote reference of the RFP in your Proposal and all other related correspondences.  Only the authorized person of your organization should sign the quotes and affix the official Rubber Stamp in authentication of the Proposal.

(j)    In the course of preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address/email above on or before the deadline.  Proposal that are received by CISSD after the deadline indicated above, for whatever reason, shall not be considered for evaluation.  If you are submitting your Proposal by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.

(k)  Any discrepancy between the unit price and the total price shall be re-computed by CISSD, and the unit price shall prevail, and the total price shall be corrected.  If the Agency does not accept the final price based on CISSD’s re-computation and correction of errors, its Proposal will be rejected.

(l)    Please be advised that CISSD is not bound to accept any Proposal, nor award a contract or Purchase Order, nor be responsible for any costs associated with an Agency’s preparation and submission of a Proposal regardless of the outcome or the manner of conducting the selection process.

(m) Goods/services proposed shall be reviewed and evaluated based on completeness and compliance of the item specification and responsiveness with the requirements of the RFP and all other annexures providing details of CISSD requirements. 

(n)  The Proposal that complies with all the requirements, meets all the evaluation criteria and offers the best value for money shall be selected and awarded the contract.  Any offer that does not meet the requirements shall be rejected.

(o)  No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by CISSD after it has received the Proposal.   At the time of Award of Contract or Purchase Order, CISSD reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. 

(p)   CISSD reserves its right to accept or reject Proposal without assigning any reasons thereof whatsoever.

(q)  CISSD reserves its right to cancel RFP at any point of time without assigning any reasons thereof whatsoever.

(r)   CISSD will not deposit any advance/security for the services.

(s)   No deviation from either item specification/quality or contract terms and conditions will be accepted.

(t)    CISSD encourages every prospective Agency’s to prevent and avoid conflicts of interest, by disclosing to CISSD if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFP.

(u)  CISSD implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against CISSD, as well as third parties involved in CISSD activities. 

We look forward to having a closer business association with you. 

Should you have any query, please contact ….

Yours sincerely,

Raj

Sr. Manager – Procurement and Administration

CARE India (CISSD). 

To download the full ToR, click here

To download the Terms & Conditions, click here

Tags Others