Standard Operating Procedure (SOP)

Organization: Youths Union For Voluntary Action (YUVA)

Apply By: 05 Aug 2020


 Standard Operating Procedure (SOP)


About YUVA, Jharkhand & Plan India partnership

 About YUVA Youths Union For Voluntary Action: -YUVA is a Professionally Managed Development Organization working in several districts of Jharkhand on issues of Gender Discrimination, Child Protection, Education, Health and Livelihood Through Affirmative Action.

  • YUVA is a signatory of United Nations Global Compact’s Principles in the areas of human rights, labour, Child Protection, environment and anti corruption. Through this YUVA is a member of United Nations Global Compact Network which is the World’s Largest Corporate Citizenship Initiative. YUVA is Empanelled with National CSR Hub at TISS for implementing CSR Interventions. It is also empanelled with Indian Institute of Corporate Affairs, Ministry of Corporate Affairs, Govt. Of India for Implementation of CSR Interventions.
  • YUVA is empanelled with Rajiv Gandhi National Institute for Youth Development, Sri Perambadur which is the only research wing for Ministry of Youth Affairs and Sports, GOI and a deemed university for Youth Development, for undertaking capacity building programs for various segments of youths in the State.

YUVA is a state level resource Organization for Nehru Yuva Kendra Sangathan which is an autonomous body under the Ministry of youth Affairs and Sports, GOI  for capacity building of their National Service Volunteers, Youth Leaders, Staffs, Mentor Youth Clubs and youth development Centers

LGBB –III project

Since 2005, Plan India in partnership with various grassroots NGOs have been working on issues related to the survival of the girl child and declining child sex ratio in northern states of India. In this context, Kopal[1] project was initiated by facilitating the network of civil society organizations across Bihar, Jharkhand, Uttar Pradesh and Uttarakhand. Learning from the project helped

The Plan International global campaign Because I Am a Girl (BIAAG) which was launched during May 2007. BIAAG Campaign emphasised on girls across the world being equipped, enabled and empowered to achieve their full potential. Later, in 2010 Plan India’s Let Girls Be Born Project was launched across 6 Northern States with the focus on creating awareness against female feticide through the enforcement of the PCPNDT Act for prevention of sex-selective elimination through misuse of technology and celebrating girl childhood.

Presently, Plan India from 2018 to 2020 is continuing its efforts to address the pre and post birth discrimination against the girl child through the Combating Discrimination-Worst forms of discrimination against girls, Let Girls Be born Phase III project.


The Context

 India is the second largest country in the world with a population of 1.20 billion people of which approximately 48% are females, 42% are below the age of 18 years. As mentioned in the Global Gender Gap report published by World Economic Forum in 2008, girls and women in India continue to face severe discrimination that does not allow them to realise their full potential. Gender inequities are reflected in the differences of sex ratio, foeticide, violence against women, literacy rates, health and nutrition, wage differentials and ownership of land assets. Only about half the women (53%) participate in household decision making. The working group on development of children for the Eleventh Five Year Plan of India identifies various forms of discrimination against the girl child beginning in the womb and until young adulthood. The report further states that efforts should be focussed on four ‘E’s:- Equality, Education, Enabling Environment and Empowerment.

India ranks at 113 among 130 countries. In absolute terms, in India approximately 50 million girls are missing from the total population. The reasons attributed to the missing girls are practices of sex selection and related abortions.

 The Census of India Report, 2011 highlighted the continuing trends of an adverse under-six child sex ratio. The data reported 919 female children for 1000 males, an area of great concern. The total number of children in the age group of 0-6 years is 158.8 million, 5 million less since 2001.[1] Twenty states and Union Territories now have over one million children in the age group of 0-6 years. On the other extreme, there are five states and UTs that are yet to reach the 100,000 mark.[2]


The percentage of children aged 0-6 years to total population has declined in 2012 (13.1%) over 2001 (15.9%). In 2011, based on a study undertaken by UNFPA, it was estimated that there were 117 million girls missing from Asian Countries owing to female foeticide. The Centre for Global Research Study of 2011, estimated that 12 million girls were aborted in India during 1980-2011. Nine states account for most of these cases, Punjab and Haryana accounting for largest number of girl child eliminations through these abortions.

The reasons for not preferring a girl child are socially and culturally rooted. Patrilineal property transfers, religious and ritualistic practices, patriarchal social structures in favor of boys; societal beliefs that view girls as a burden, cost, danger to family honors and dignity work against the desire of having a girl child are some of the reasons for discrimination against the girl child. Strong son preference is seen as an issue of prestige and social standing, advancing family, old age support, performing last rites, and inheritance. Girls on the other hand are at a disadvantage and considered a burden, including issues to educate them-as they will go to another family, marriage and dowry.

In India to address the issue of missing girl children and to control the misuse of the technology for Pre birth Sex Selection and Sex Determination a statutory act, Pre-conception and Pre-natal Diagnostic Techniques (PCPNDT), (Prohibition of Sex Selection) Act l994 has been constituted. It is a central act applicable in all the states of India, except, Jammu & Kashmir.

The child sex ratio (CSR) in Jharkhand has also reached to alarming level.

Thus, PC&PNDT Cell working under Dept. of Health & Family Welfare wanted to develop an Standard Operating Procedure or Reference Guideline for Govt. functionaries including District/Sub- District Appropriate Authorities and Nodal Officer at different level for ensuring a handy tool support for effective implementation of PC&PNDT and its rule.

Plan India being a designated technical partner to Dept. of Health for Gender & PC&PNDT has been requested for TA support in developing the same. YUVA is Plan India’s grass root Partner in Jharkhand to facilitate such assignments and other community initiatives.


Scope of work



Standard Operating Procedure (SOP):


Content of the SOP would be as follows:-


विषय सूची 

  • प्रस्तावना / PCPNDT अधिनियम की पृष्ठ्भूमि
  • Ø परिभाषाएं
  • Ø समुचित प्राधिकारीए क्रियान्वयन अधिकारी ( PCPNDT Nodal Officer)- Roles and responsibility
  • Ø राज्यवार/जिलेवार/ प्रखंडवार/  बाल लिंगानुपात
  • Ø Guideline for पंजीकरण ,नवीनीकरण,रिजेक्शन, एवं मध्य में होनेवाले परिवर्तन – स्थान, मशीन,चिकित्षक की अहर्ता, Enquiry Checklist, 
  • Ø अपील - District and State
  • प्रतिषेध
  • निर्धारण एवं नियमन (Prescriptions and regulations)
  • Ø अपराध एवं दंड
  • Ø न्यायालय में परिवाद
  • Ø आवश्यक दस्तावेजो की सूची एवं रिकार्ड संधारण –
    • District- Form H Register, Case File register, Cancellation/ Suspension Register/ Register for Monthly Form F submission and random checking
    • Clinic- Form F (Online and Hard copy) with full signature of Doctor and Pregnant Women, ANC Register, Films/pictures of report etc
    • Documents displayed-  Doctor/s qualification certificate, Registration certificate with doctor/s name etc.
    • Healthy Practices,
    • तलाशी एवं जब्ती - Search &  Seizure opeartion
    • Ø निरिक्षण की प्रक्रिया, सबूतो का संग्रहण एवं केस दायर प्रक्रिया
    • Ø कानून के किर्यान्वयन की संरचना- Central, State and District level committee
    • Ø अल्ट्रासाउण्ड तकनीक के इस्तेमाल के संबंध में संकेतक/सूचक
    • Ø राज्य समुचित प्राधिकारी एवं राज्य पीसीपीएनडीटी सैल  
    • Ø Opening of Accounts in the Official designation of District Appropriate Authority and its Operation. 

Additional topics                                                                                                           

  • Website” Garima Jharkhand”-
    • Mapping, Geo Tagging, Online Form F, Advisory committee minutes,
    • Online quarterly report from manufactures and suppliers of Ultrasound machine.
    • Documents for creation of User Id and Password for new clinics
    • Forms A to H- Changes to be incorporated in Form A and B
      • Form A- Specify the name of Owner with necessary documents(address proof) 
      • Form B- Specify the name of Doctor/s with their MCI registration number(To insert additional row in the clinic registration certificate)  
      • Form H- Details of all registered clinics 
      • Medical Audit of PCPNDT- District(Form F) 
      • Guidelines for Ultrasound Owners and Doctors 
      • Registration of Suppliers, Retailers and distributors of Ultrasound Machine
      • MCI approved Qualification and College/ Institutions- For New Registration/ Renewal and mid term change of Doctors
      •  Decoy Operation Guideline with all requisite formats- Panchnama etc.(As used in Rajasthan)
      • Guideline for Portable Machine and it’s Portability
      • Guideline for responding to a complaint
      • Guideline for Filling a Criminal Complaint


  • Enquiry Format for New registration/ Renewal of Ultrasonography Clinics
  • List or requirements for USG
  • Clarification on Veterinary and other Operations in purview of PC & PNDT Act
  • Quarterly Reporting Format for District
  • Code of Conduct for Appropriate Authorities
  • Sample Format for Show Cause Notice
  • Sample Format for Filling complain case in CJM court
  • Indicative checklist to ascertain Completeness of Legal Documentation
  • Important Gazettes and Notification- GOI and State
  • Link addresses of important website related to PCPNDT Act(Ministry, Jharkhand, MCI and others)
  • Booklist related to PCPNDT Act to be downloaded from Website, e.g.  SOG for AA, Act Book- English/Hindi, Hand book on PC & PNDT Act 1994 etc.



Deliverables from the Consultant/Agency:


  • 3 copy of multicolour digital print of the product in Book Shape,


  • Open Coral File of the Document in CD, and


  • PDF copy of the product,


  • Plan recommend fonts and colours to be followed while developing the document.



Deliverable Time Line.


  • First draft of the product is expected within a month of the empanelment of the Vendor,
  • 2nd draft within next 5 days of edit/feedback suggested,
  • 3rd draft within next 5 days of the edit suggested,
  • Final digital copy (3 copies) of the prototype in multicolour within next 5 days of finalization of the document,


Proposal Submission Timeline:

The last date of receipt of proposals is 5th of August 2020


Financial Proposal:

Depending on the technical approach and the roadmap, the financial costs should be worked out and should be in line with the proposed design of the study. It is to be noted that this is a rapid study and have limited budget provisions. The ToR has laid out the technical details and agencies are requested to quote only genuine costs in their financial proposal.


The interested agencies or individual are requested to submit the technical and financial bids separately in sealed envelopes. Please send in your proposal in a sealed envelope with “standard operating procedure (SOP)” super scribed on the envelope, To, The Secretary , YUVA ( Youths Union For Voluntary Action), Address :-YUVA, H/O Late Prof. R.R. Prasad, Hurhuru West, Near K.B.High School, Hazaribag Or send directly to E mail – yuvahzb@gmail.com.  





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