Program Coordinator-Admin & HR

Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions and work towards providing suitable manpower for vacant positions. 

Get directions from the Admin & HR Coordinator about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them. 

Generate offer letters; contract letters for the selected candidates and issue them. 

Collect documents from employees as per standard checklist. 

Maintain the personal files of the positions mentioned above and update them regularly. 

Responsible for planning and ensuring systematic induction for all new employees of the designations. 

Ensure that induction plan is signed off and filed in the personal file of all employees. 

Track the attendance of all staff day wise in provided excel format (or) in Software as per organization requirement and communication. 

Track leave database, eligibility, availed and closing balances of leaves in excel format or Software 

Provide this information on monthly basis to the HR and Admin Manager for payroll input. 

Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll. 

Review and updating of data in excel format/ software on regular basis 

Maintain the complete data base of all employees in payroll in specified excel sheet/ Software and update them regularly with any changes. 

Maintain and update the organ grams with the master data of employees. 

Track Probation reviews with timelines and ensure outcomes are communicated formally through letters. 

Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats. 

Ensure that contract renewals are done in a timely manner.