Sr. Executive - Administration

Organization: Jai Vakeel Foundation

Apply By: No Deadline

Location: Mumbai(Maharashtra)

One in every 50, over 26 million individuals in India has Intellectual and Developmental
Disability (IDD). In spite of this colossal number, they are stigmatized and are considered less deserving and are unable to access the resources that they need to achieve their full potential.
Within the disabilities space, IDD seems to be the most invisible. They continue to be excluded from India’s mainstream development narrative, experiencing widespread violations of their rights.

Founded in 1944, we are one of the oldest & largest not for profit institutes in India serving children & adults with Intellectual & Developmental Disabilities (IDD). Over the past 77 years,
we have touched the lives of lakhs of children & their families. We are committed to looking at each child with a belief in their potential to lead fuller and more inclusive lives.

We serve over 700 Individuals annually who have IDD and may have other related disabilities such as autism, epilepsy, cerebral palsy, visual &/or hearing impairment. We have our campuses in Mumbai and rural branches at Deolali & Talegaon.

Over 76% of our students belong to the lower socioeconomic strata. We have no minimum IQ requirement & till date no one has been turned away for their inability to afford our services.


Reporting: Manager – IT & Admin

Summary: Supporting the Administration team in handling all admin related tasks: procurement, asset management, facility management, database/documentation management


Facility Management:

Supervision of cleaning and maintenance of all the buildings
Ensuring the caretakers cleaning checklist are regularly checked and updated
Maintaining database of all the repairs, updates, procurements done for the repair work. Ensuring the same is updated as per required timelines
Working/supervising the admin assistant in maintaining all registers of the organization: gate entry/exit, courier in and out, lunch registers/forms etc.
Recording and maintaining meeting room/seminar room booking tracker

Vendor Management:

Identifying vendors for procurement, repairs etc
Ensuring all bills and invoices received from vendors are accurate and as per internal requirements and payments are made as per decided timelines
Following up with vendors on receipts and bills in case of any delays
Tracking and updating all the annual maintenance contracts of the organization

Asset Management:

Maintain and update the fixed asset register
Maintaining and generating asset codes as per the decided formats
Disposal of depleted assets as and when needed
Tracking of any movement of assets in coordination with the caretakers

CCTV monitoring for safety checks
Coordination with parents for bus fees and bus vendors for fees collection
Coordination with vendors to arrange transport facilities for staff & students - visit to rural branches and community visits etc.
Visit govt. offices like BMC, BEST to complete paperwork for licenses etc.

Required Experience, Skills and Qualification

Gradutate/post-graduate with 3-4 years of work experience in administration
Excellent communication, organisational and database management skills
Thorough knowledge of MS - Office - PPT, basic and advanced excel
Knowledge of data analysis, reporting and presentation will be an added advantage.
Prior experience of working with a not for profit organization is highly desirable.

How to apply

email your application to humanresources@jaivakeel.org 



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