RfE for Liquid Waste Management Projects in 24 Habitations of Kachhauna, Kothawan & Bahendar blocks of Hardoi dist., UP

RfE for Liquid Waste Management Projects in 24 Habitations of Kachhauna, Kothawan & Bahendar blocks of Hardoi dist., UP

Organization: HCL Foundation

Apply By: 24 Nov 2019

RfE for Liquid Waste Management Projects (Implementation Organization) in 24 Habitations of Kachhauna, Kothawan and Bahendar blocks of Hardoi district, Uttar Pradesh.

HCL FOUNDATION having its Registered Office at 806, Siddharth, 96 Nehru Place, New Delhi-110019, India (hereinafter referred to as the “Client”) invite limited proposals from organization registered under the society registration Act 1860 and registered as a not for profit organization under Section 12 of Income Tax Act 1961.

Partner/Agency Requirement

The organization should have at least five year of experience of implementing water, sanitation and community oriented solid and liquid waste management programmes in rural and urban areas of country/state in India.

Project Location

The work proposed in this document will be Locatedat Kothawan, Kachhauna and Bahendar Blocks of (Hereinafter referred to as the Project) of District: Hardoi, State - Uttar Pradesh (Hereafter referred to as “The Site”).HCLFhereinafter referred to as the Client will be referred to as clients.

About HCL Foundation: Project Samuday

HCL Foundation was established in 2011 as the not for profit Corporate Social Responsibility arm of HCL group of companies. It is a diversified global enterprise active across varied sectors including technology, healthcare and talent management.  It seeks to engage with stakeholders in the working geography at the grass root level to bring about developmental changes in the lives of people in a holistic manner.  Project SAMUDAY aims at developing a replicable source code model of holistic economic and social development of rural areas with interventions in six areas of Education, Health, Infrastructure, Water, Sanitation and Livelihood & Agriculture with an aim to build model villages in partnership with central and state government, village communities, NGO’s, knowledge institutions and allied institutions. HCL Foundation believes that a robust village ecosystem would play a key role in driving inclusive and sustainable long-term growth for India in the near future.

Project “Samuday” initiated in 2015, is designed to help the local people living in villages in identifying their problems, co-create solutions, and then implement the same on their own with support from team Samuday, thereby lending the dimension of sustainability and ownership to the holistic vision of development. Currently Project Samuday is working in three blocks namely; Behender, Kothawan and Kachhauna situated in Hardoi district of Uttar Pradesh, Project Samuday works in 765 villages situated in 164 Gram Panchayats, consisting of 90,000 households and touching life of around 6,00,000 people.

About Liquid Waste Management Project

Waste water being generated in the working geography (3 blocks of Hardoi) is to the tune of 40-45 Liter/capita/day. Therefore, approx. 20 MLD of waste water is being generated approximately from 80,000 HH in the geography. Most of this water is discharged into local water aquifers in a decentralized manner. An improper drainage network in the gram panchayats as well as unpaved drains lead to high levels of stagnation and seepage of untreated water into the ground. These stagnation points and choke spots lead to widespread issue to water borne diseases such as diarrhea, cholera, worm diseases, typhoid, dysentery etc. There is no mechanism of treatingthewaste water in the individual gram panchayat, while centralized treatment of this waste water is not possible due to economic impracticality/unfeasibility. Apart from this there is no real understanding of waste water treatment and the Lack of awareness along with rigid mindset about water related issues constrained any kind of implementation in the sites. Therefore, an urgent need to run water literacy programmes and campaigns is required.

HCLF is working towards establishment of piped water supply schemes in the geography to increase access of safe drinking water. The piped water supply taps the ground water reserves to meet the water demands. However, ground water is an exhaustible renewable resource and we need to conserve it. Hence to replenish the ground water, HCLF has planned to treat the waste water that is being generated by the households along with recharging 70-75% of the water which is being extracted for HCLF projects from ground water. The remaining deficit of 20-25% will be covered through the establishment of rain water harvesting systems.

Requirement Project Details

Project Samuday seeks proposal from registered NGOs or Trust with relevant experience which define a mechanism to support communities in managing their liquid waste which gets generated in their villages by providing end to end solution using sustainable; low cost; low operation and maintenance systems/technical options such as drainage line treatment, soak pits, treatment chambers, bioremediation and other relevant technologies. The objective of the exercise is to arrive at a workable, solution oriented proposal with low operation and maintenance cost which enlists the details of technical options that can be used for management of liquid waste. It will further involve the submission of a technical and financial proposal at a later stage for the Working area of Project Samuday.

The project proposal incorporates a two-fold approach of strengthening the infrastructure of the area and partnership engagement within the community. The awareness generation and community mobilization for management of domestic liquid waste is an integral part of the project. It also incorporates the establishment of proposed liquid waste management structures/technologies to manage the waste water being generated in the village and bring it under the CPCB discharge standards before allowing it to flow into the ponds.

The project design has to meet the needs and demands of the community establishing a low operation and maintenance structures to ensure sustainability of the work.  The sustainability of the technologies implemented has to be ensured through regular training, workshops, mobilization and awareness.

The proposal submitted will form the basis of further discussions ultimately leading to award of work for implementation of LWM projects. It would include implementing the project on ground (3 blocks) as well as awareness creation and community mobilization for management of domestic liquid waste. The proposal will involve establishment of proposed liquid waste management structures. In a nut shell, the Liquid Waste Management proposal will involve the following:

1)                  Feasible technological options that can be used for LWM in rural areas with low/negligible operation and maintenance cost.

2)                  A community mobilizations/sensitization plan.

3)                  Training of the community/stakeholders.

4)                  Sustainability of the installed technologies

Scope Of Work

  • Preparation of a participatory implementation plan based on the assessments done for effective establishment of liquid waste management systems in proposed Intervention areasof Project Samuday.
  • Preparation and submission of detailed work execution plan/detailed project report (design &drawing and final BOQ) for end to end solution to ensure the sustainable liquid waste management in the area. 
  • Ensuring community engagement/drawing support/involvement in decision making for the plan finalization of the liquid waste management at specific sites.
  • Sensitizing of the community members and identification of key stakeholders/leaders to ensure ownership amongst the community members.
  • Training of stakeholders, community and government functionaries for sustainable operation and maintenance of these schemes.
  • Monitoring of the developed system for a period of 12 months and submission of an efficacy report which will be finalized during contracting with mutual consent.
  • Submission of Work Progress Report(Monthly; as per agreed parameters/indicators) specifying Targets Vs Actual for the month.
  • Conducting Water literacy programs comprising both waste water and drinking water education.
  • Submission of the Material Quantity Summary as per the BOQ along with supply schedule and Quality Assessment Plan for materials.
  • Submission of Manpower Deployment Plan as per agreed terms of the Proposal.
  • Submission of Work Methodology, Quality and Safety Plan for on-ground execution of infrastructural elements involved               .
  • Testing and Commissioning of functional waste water drainage network system along with treatment solutions at field level according the drawing and designs prepared by participatory assessment.
  • Ensuring water conservation and recharge of water aquifers through safe liquid waste management system conforming to Indian standards as published by Govt. of India.
  • Submission of progress report of civil & infrastructural works on a weekly basis.

Becnhmark Indicators For Community Based Works/Activities

  • Identification of key stakeholders per habitation
  • A minimum of 10 individuals needs to be trained per site to take up the O&M.
  • Ensuring complete Involvement of community in decision making of entire process through maintaining record register. (Record registers of meetings/discussions to be developed)
  • Spreading awareness amongst community on Waste Management.
  • Ensuring development of ownership amongst the community members.
  • Ensuring support from the community during technological solutionsimplementation.
  • Community should be sensitized against water as a resource.
  • Ensuring active participation and support of Gram Panchayat (Gram Pradhan/ Ward members/other PRI representatives) in the activities and operation and maintenance.
  • Creating mechanism for increasing awareness of the community in the field of waste management by linking it to health benefits.
  • Running of campaigns and awareness programsregarding water literacy (including water recharge, water conservation and safe drinking water).
  • Capacity building of the village for ensuring the operation and maintenance of the work.


The proposal to be submitted for carrying out the requisite works should comprise of the following parts/elements:

Section A: Part A: Company Profile: About Company/Organization

  • Details of constitution of the company. (Proprietary / Limited, etc. along with details), along with the latest company profile.
  • Company Turnover (Balance sheets of last 3 years to be attached also.)
  • List of similar works executed in the recent past together with Customer details, Original Contract Period & Actual Completion Period, Principal reasons for delay, if any. The Client reserves a right to make a reference to the Customer if he so deems fit.
  • Letter of Closure of the works above works stated.
  • GST number (if any).
  • PAN number.
  • PF Registration Number
  • ESI Registration Number
  • Certificate for registration under the Society Registration Act 1860.
  • Certificate for registration under Section 12 of Income Tax Act 1961.
  • Any other document/detail which may be specified by the client

Section B: Technical Proposal:

  • Proposed execution plan of project which details out the proactive community engagement processes with an eye on addressing sustainability aspects of the proposed interventions being planned at field level with your support.
  • Activity structure according the proposed timeline of the project which is in three distinct phases of pre-implementation, implementation and post implementation (1 year) including sustainability). The includes 30-45 days of ground study and community engagement, 135-150days of technological solutions development and 180 of post (sustainability) period.
  • A Team structure which will be deployed for implementing the proposed project. Separate team to listed for infrastructural related work and community related works.
  • Proposed action plan for insurance of sustainability of the above said works. This will also incorporate the maintenance methodology for existing and proposed technological solutionsup to the completion of DLP period.

PROJECT WORKS (Instructions To Organizations)

  • Period of Completion: The entire scope of work to be completed in all respects as agreement entered within a period of 1years from the date of final agreement.
  • The enplanement proposal shall remain valid and open for acceptance for a period of 15 days from the date of publish of RfE.  This can be extended, if necessary, only with the written consent of the client.
  • The organization agrees that any communication made by it to the Client or the Project Managers, which relates to the terms and conditions or in any manner pertaining to the contract, shall not bind the Client unless the same is incorporated in the terms and conditions and signed by the parties. 
  • The organization is required, at their expense, to obtain all the information he may require to enable them to submit his proposal including necessary visits to the siteetc., and is required to comply with the requirements of the local/government/public authorities in such matters.
  • Clarifications if any, regarding proposal documents shall be directed to Mr. Sourav Kumar/Mr. Rajender Harit address as mentioned in the Request for Empanelment.
  • Only those RFE’s together with all the documents and received by the time and date specified hereunder will be considered. (All copies of drawings if provided should be returned unmarked). The intellectual property in the drawings belongs exclusively to the Client. The organizations are not entitled to use the same for any purpose whatsoever, under any circumstaces, other than the fulfillment of the obligations under this contract.
  • All information supporting the proposal shall be in English. All corrections should be attested by the organization with his dated initials as many times as the corrections occur.
  • The organization should fill in the rates proposal in figures as well as in words.
  • Empanelment of the organizationsdoes not bind the client to enter into an agreement with the Client.The client is not liable to award them work on any grounds. The empaneled agency will be awarded work after competitive bidding through Request for Proposals.
  • A binding relationship shall arise only after award of work for the proposal submitted against the RFP floated amongst the empaneled organizations.
  • The organization is required to submit satisfactory evidence of his experience and that of the recently executed works.
  • The Client reserves the right to reject any proposal without giving a reason and does not bind himself to accept the lowest or any proposal.
  • Any further interpretation of above clauses shall be at the discretion of the Client whose decision shall be final and binding on the organization.

Please submit RfE, at the following address:


Ms. Navpreet Kaur,

Project Director Samuday 2nd Floor, Corporate Towers, HCL technology Hub

Plot no. 3A, Sector 126

Noida 201304

Also, please mail RfE to:Sourav Kumar (sourav-k@hcl.com ) ; Rahul Sharma (ra.sharma@hcl.com ) ; Prakash Agrawal (prakash.agrawal@hcl.com ) ; Santoshkumar Dwivedi (santoshkumar.d@hcl.com ) ;

For any queries please contact: +91 78804 95888 (Sourav Kumar)

To download the full ToR, click here



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