RFQ - Selection of Agency for SUPPLY OF OPTICAL LENSES (EYE LENSES)

REQUEST FOR QUOTATION (RFQ)

Type : Selection of  Agency for SUPPLY OF OPTICAL LENSES (EYE LENSES)

RFQ No: SC/BDG/Optometry/2025-26/02

SCHEDULE FOR SUBMISSION OF QUOTATION

Sr. No	Information	Details
1	RFQ Release Date	11th December 2025
3	Last Date for Submission	21st December 2025

SECTION 1: BACKGROUND AND OBJECTIVE

Background

Shechen Clinic, Bodhgaya, provides community-based health services. Along with OPD consultation, it provides Eye check-up and corrective lens facility to the beneficiaries.

Objective

Shechen Clinic, Bodhgaya invites sealed quotations  from reputed, registered, and experienced suppliers/manufacturers/authorized distributors for the Supply of Eye Lenses. The objective is to ensure uninterrupted availability of quality ophthalmic lenses for patient care in OPD and outreach programs.

SECTION 2: SCOPE OF WORK

Responsibilities and deliverables

• Supply of Eye Lenses as per the specification list provided.
• Ensuring quality, authenticity, and timely delivery of products.
• Providing appropriate batch/lot numbers, manufacturing & expiry dates.
• Compliance with regulatory standards for medical optical products.

Note:

• Rates must be valid for 1 year from date of award.
• Delivery within 7–10 days of PO.
• Payment terms 30 days after delivery & verification.
• Any defective lenses must be replaced at no extra cost.
• The clinic reserves the right to accept or reject any tender without assigning reasons.

Payment Terms:

• Payment will be made once a month, no later than the 10th of the following month.
• If the Trust Secretary/ Country Director, or cheque signatory is out of station for any reason, the payment may be delayed.

SECTION 3: QUOTATION FORMAT

PART A: GENERAL INFORMATION (To be filled by the Agency)

a) Name of the Firm: ___________________________________

b) Complete Address: ___________________________________

c) Contact Numbers: ___________________________________

d) Email Address: ___________________________________

e) GST Registration Number: ___________________________________

f) PAN Number: ___________________________________

g) Years of Experience in optical products: ___________________________________

h) Valid licence number -------------------------------

h) Monthly Handling Capacity (number of units): ___________________________________

i) Distance from Bodhgaya (in km): ___________________________________

j) Name & Designation of Authorized Signatory: ___________________________________

k) Mobile Number of Authorized Signatory: ___________________________________

PART B: PRICE QUOTATION

Instructions:

• Quote rates inclusive of all taxes (mention GST separately)
• Rates should be valid for one year from the date of contract
• Warranty period should be clearly mentioned in months
• All rates are per unit unless otherwise specified

S.No	Description of Goods	Per Unit MINIMUM Price	Per Unit MAXIMUM Price
1	HC
2	BRC
3	PG
4	POLY
5	HP HC
6	HP BRC
7	HP CYL HC
8	HP CYL BRC
9	BFKT HC
10	BFKT BRC
11	BFKT ARC
12	BFKT PG
13	BFKT POLY
14	BFKT CYL HC
15	BFKT HP HC
16	BFKT HP CYL HC
17	BFKT RX PC
18	BFKT RX HC
19	PAL HC
20	PAL BC
21	PAL ARC
22	PAL PC
23	PAL RX HC
24	PAL RX BC
25	PAL RX ARC
26	PAL RX PC
27	TINT BC
28	HP RX HC
29	TINT RX
30	HC PROGRESSIVE
31	BRC PROGRESSIVE
32	PG PROGRESSIVE
33	BRC PG PROGRESSIVE
34	POWER TO POWER HC PROGRESSIVE
35	POWER TO POWER BRC PROGRESSIVE
36	POWER TO POWER PG PROGRESSIVE
37	POWER TO POWER BRC PG PROGRESSIVE
38	RX HC PROGREESSIVE
39	RX BRC PROGRESSIVE
40	RX PG PROGRESSIVE
41	RX BRC PG PROGRESSIVE

Additional Charges (if any):

• Pickup/Delivery Charges: ₹ ___________
• Rush Job Charges (if applicable): ₹ ___________
• Any other charges: ₹ ___________ (specify: ___________)

PART C: DECLARATION (To be signed by Authorized Signatory)

I/We hereby declare that:

1. The information provided is true and correct to the best of my/our knowledge
2. I/We have not been blacklisted or debarred by any Government/Semi-Government/NGO organization
3. I/We accept all terms and conditions mentioned in this RFQ
4. I/We will provide the services as per the specifications and timelines mentioned

Signature: _______________
Name: _______________
Designation: _______________
Date: _______________

[Stamp of Laboratory/Firm]

Submission Format:

Submit quotation in a sealed envelope marked "RFQ for Supply of Optical Lenses - Do Not Open" to Mr. Akash Anand , Shechen Clinic Bodhgaya, Rampur Katorwa Road, Bodhgaya, Bihar - 824231

 or email your quotations to anandakash52@gmail.com subject line - RFQ for Supply of Optical Lenses.

• Envelope/Email  should clearly mention RFQ name and bidder's name and address
• Late submissions will not be accepted under any circumstances

The Clinic reserves the right to:

• Reject any or all quotations without assigning any reason
• Negotiate prices with the lowest bidder

SECTION 4: TERMS AND CONDITIONS

• Initial contract period: One (1) year from the date of agreement
• Renewable annually based on satisfactory performance and mutual consent
• Either party may terminate with 30 days' written notice

• This RFQ and subsequent contract cannot be amended verbally
• Any amendments must be in writing and signed by both parties

CONTACT INFORMATION

Shechen Clinic Bodhgaya,Rampur Katorwa Road, Bodhgaya, Bihar - 824231

Phone: +917979774647, +919097503181, Email: anandakash52@gmail.com

Office Hours: Monday to Saturday, 9:00 AM - 5:00 PM

Tags Healthcare and Healthtech Others