Administration Assistant

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About the Organization

Pallium India is a national registered charitable trust (No. 693/IV/2003) formed in 2003. It is an NGO based out of Trivandrum, Kerala, with the objective of alleviating serious health-related suffering (SHS) of 7-10 million people in India. We strive to demonstrate quality palliative care, to educate professionals and the public, and facilitate development of palliative care services across India.

Job Responsibilities

Donation Handling:

• Physically collect donations (cash/cheques) from donors.
• Ensure proper documentation and safety of the funds collected.
• Act as the custodian of donations collected and subsequently deposited into the bank.
• Work closely with the Resource Mobilisation and Finance Department.
• Collection of details from donors on call.
• Donor Database Management.

Bank and Finance related tasks:

• Deposit cash and cheques in the designated bank accounts.
• Coordinate for cheque clearance, passbook updates, and resolve basic bank queries or issues.
• Collect bank statements or documents as required.
• Liasion with the bank
• Dispatch and Postal Services:
• Dispatch donor receipts and other documents via post or courier services.
• Coordinate with postal/courier service providers for timely and accurate delivery.

Register and Documentation Maintenance:

• Receipt Generation and Integration.
• Maintain the dispatch register for cheques, donation receipts, and other documents.
• Update and manage the cash deposit book and relevant tracking logs.
• Ensure all records are up to date and compliant with internal policies.
• Support the admin team in preparing letters, reports, and other documents.
• Assist the team with photocopying, scanning, and couriering documents.

Local Purchases:

• Coordinate and make local purchases as per approved requests.
• Ensure purchase bills/invoices are collected and submitted for accounting.
• Maintain petty cash records for local transactions.

Education Qualification/Required Skills & Experience

• Graduation or Diploma (Any Discipline)
• Experience: 1 to 2 years in General Administration
• Language: Malayalam and English

Travel Requirements:

• Willing to travel as and when required.
• Must own a two-wheeler with a valid driving license.
• Four-wheeler license is desirable.

Desired Skills:

• Proficiency in MS Office (specially Excel, Word and Google Sheets) and basic documentation.
• Comfortable with field work
• Strong communication and interpersonal skills.
• Trustworthy, punctual, and well-organized.
• Knowledge in Tally desirable.

For more information please check the Link

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