Consortium Coordinator – Donor Compliance & Partner Support

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About the Organization

CREA is a feminist international human rights organisation based in the global South and led by  women from the global South. CREA’s work draws upon the inherent value of a rights-based  approach to sexuality and gender equality. CREA promotes, protects and advances human rights and  the sexual rights of all people by building leadership capacities of activists and allies; strengthening  organisations and social movements; creating and increasing access to new information, knowledge,  and resources; and enabling supportive social and policy environments.

Together with partners from a diverse range of human rights movements and networks, CREA’s  work focuses on building feminist leadership, strengthening movements, expanding sexual and  reproductive freedoms, promoting rights-based approaches to reducing gender-based violence  (GBV), and advancing the human rights of structurally excluded people.

Job Description

The Consortium Coordinator will support the implementation of a multi-partner donor-funded  project by facilitating coordination across consortium members, ensuring compliance with donor  and FCRA regulations, and providing operational and reporting support to all partners. This role  requires strong documentation, coordination, and communication skills, as well as a sound  understanding of donor-funded project operations in the Indian NGO context.

Job Responsibilities

The Consortium Coordinator will provide comprehensive coordination and operational support to  the consortium of organisations engaged in this project. This role ensures effective  communication, financial reporting, and compliance with donor regulations throughout the  project lifecycle.

Donor Compliance:

• Act as the key point person for all donor-related compliance matters, ensuring adherence to  donor regulations while supporting the management of finance, responsible for reporting  and communication across the consortium throughout the project lifecycle.
• Ensure all documentation is maintained in alignment with FCRA and donor audit readiness  standards.
• Collaborate with internal teams (Finance, Program, MEL) to align reports with donor  expectations and ensure consistent information flow with the donor and across all  consortium partner
• Manage internal and external audits related to donor funding and ensure timely responses  to audit findings.
• Stay updated on any changes in donor regulations and proactively communicate these  changes to the consortium partners.
• Ensure FCRA-related documentation (agreements, utilisation certificates, FC returns etc.) is  compiled and maintained in line with compliance timelines.
• Work with finance and legal teams to ensure adherence to FCRA expenditure norms and  reporting.

Financial Management & Reporting:

• Monitor financial reporting from consortium partners, ensuring accuracy, completeness, and timely submission in accordance with donor requirements.
• Collect and consolidate financial and narrative reports from all partners and prepare them as a single submission.
• Support the preparation of timely, accurate, and compelling donor reports to maintain  transparency and strengthen donor relationships.
• Support the development of donor communication materials, including progress summaries  and learning documents, that contribute to donor engagement and future funding  opportunities.

Communication and Stakeholder Management:

• Establish and maintain an effective communication strategy and coordination mechanisms  across the consortium, ensuring timely and accurate information sharing.
• Regularly communicate with consortium partners and key stakeholders (including the donor)  to update them on donor deadlines, requirements and other relevant information
• Foster strong working relationships with all consortium partners, promoting collaboration  and mutual understanding.
• Prepare and coordinate the distribution of project-related documents and resources to  consortium members.
• Proactively identify and maintain open communication channels to address any queries or  concerns from stakeholders.

Consortium Coordination and Meetings:

• Organise bi-annual online meetings with consortium partners and the donor
• Follow up on action items from consortium meetings, ensuring timely completion by  responsible parties.
• Support the development and implementation of consortium work plans and timelines
• Track project progress against agreed-upon milestones and identify any potential delays or  challenges.
• Participate in relevant project meetings and workshops.

Project Monitoring & Evaluation:

• Assist in monitoring project progress against the work plan and indicators
• Prepare comprehensive reports and presentations, and other communication materials.
• Identify and address any challenges or risks that may affect project implementation.

Other Functions

• Support knowledge documentation and learning initiatives to strengthen future proposal  development and donor communication
• Develop and share relevant templates, tools, and resources to enhance the capacity of  consortium partners.
• Facilitate peer-to-peer learning and knowledge sharing among consortium members.
• Perform other related duties as assigned for the purpose of ensuring efficient and effective  functioning.

Education Qualification/Required Skills & Experience

• 8-10 years of progressive work experience in similar roles with NGOs/I-NGOs from the global  South and/or international development
• Graduate (preferably Master’s Degree or equivalent experience) in social work, community  development, gender studies, human rights law, and/or related field
• Proven track record of successfully coordinating and managing multi-partner projects or  consortia involving international donors
• Significant experience working with diverse stakeholders, including international, regional,  national, and local organisations, and a demonstrated ability to build strong working  relationships
• Demonstrable experience of working with donors and their reporting procedures
• Demonstrated experience and knowledge in systems change approaches and advancing  gender equality within development programs are highly desirable
• Experience providing operational support and capacity building to partners is an asset
• Working experience with structurally excluded communities will be considered a significant  asset
• Experience in communicating and coordinating with top management
• Excellent verbal and writing skills in English and Hindi, along with strong communication  skills with both internal and external audiences.
• Detail-oriented and takes initiative with an ability to self-motivate and produce high-quality  products.
• Flexibility with undertaking frequent travels
• Flexibility to work across time zones

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