Deputy General Manager (Alumni)

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About the Organization

With the objectives of imparting high quality management education and training, the Department of Higher Education, Ministry of Education, Government of India established Indian Institute of Management Indore as Institutions of Excellence. These Institutions are recognized as premier management institutions, comparable to the best in the world for teaching, research and interaction with industries. Established in 1996, Indian Institute of Management Indore (IIM Indore) has been a leader in the field of management education, interfacing with the industry, government and PSUs. It is promoted and nurtured by the Ministry of Education, Government of India and is an institute of national importance under the Indian Institutes of Management Act 2017.

Job Description

• Applications are invited for the position of Deputy General Manager for Alumni office. The minimum qualification, experience, and other general terms and conditions are given here under:

Job Responsibilities

Alumni Engagement:

• Develop and implement programs to engage alumni, such as reunions, networking events, webinars, and social media groups.
• Build a strong alumni network that facilitates professional connections.
• Create and execute strategies to encourage alumni involvement in institution-related events, campaigns, and initiatives.
• Establishing and maintaining chapters in India and abroad affiliated to the association.

Communication and Outreach:

• Manage alumni communications, including newsletters, social media, and personalized updates about institutional developments, achievements, and events.
• Maintain regular contact with alumni through emails, phone calls, and personal outreach.
• Develop and maintain an alumni database, ensuring accurate records of contact information and alumni preferences.
• Promote and create content for alumni publications, both print and digital.

Event Planning and Coordination:

• Plan and coordinate alumni events such as reunions, homecoming activities, and networking events.
• To ensure successful execution of alumni events. Oversee the logistics, marketing, and follow-up for all alumni events.

Fundraising and Support:

• Support and promote the institution’s fundraising campaigns.
• Cultivate relationships with alumni donors and provide opportunities for them to contribute to the institution’s goals.
• Assist in identifying potential alumni who could be major donors or volunteers.

Data Management:

• Maintain an up-to-date database of alumni information (e.g., employment status, location, academic achievements).
• Provide regular reports and analysis of alumni engagement activities and trends.
• General Administration
• Administering day to day activities of alumni activities office.
• Creating an annual calendar for events including, but not limited to, the annual general meeting, international, national and regional alumni meet, reunion and workshops.
• Preparing the annual budget, reports and other relevant documentation.
• Any other task(s) assigned by the institute.

Alumni Association

• Driving alumni outreach and registration campaigns to grow the membership base of alumni association and secure payment of alumni membership fees.
• Overseeing all financial functions: preparing financial statements, budgeting, expense tracking and management.
• Ensure timely compliance with statutory obligations related to GST, TDS, income tax, audit requirements, company law requirements and statutory forms filings with the Ministry of Corporate Affairs (MCA).
• Planning and coordinating Board of Directors’ meetings, drafting agendas, circulating board papers, recording and finalizing minutes.
• Compiling the annual report and Board’s report for presentation to the shareholders.
• Liaising with the IT service provider to optimize and maintain the online membership-fee collection module.
• Partnering with banker to streamline and monitor fee-collection processes and resolve payment issues.
• Annual Alumni Awards: Compiling data for identifying suitable alumni for distinguished alumni awards and present it to the jury for consideration. Arrangements related to award function such as preparing citations, cash awards, travel and accommodation for awardees etc.

Education Qualification/Required Skills & Experience

• The candidate should be a Graduate with at least 10 years of experience, out of which five years should have been in a Senior Managerial position, preferably related to the alumni relations domain.
• Demonstrated skills of social media savviness.
• Proven track record of strong interpersonal managerial skills. Familiarity with events planning and management is desirable.

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