Regional Manager- Finance

Position:	Regional Manager- Finance	Function:	Finance
Location:	Lucknow, Regional Office  North	Reporting Relationship:	• Direct: Regional Director • Dotted: National Finance
Nature of Employment:	Open-ended	Number of Positions:	One (01)

ABOUT AMERICAN INDIA FOUNDATION

The American India Foundation Trust (AIF) is committed to improving the lives of India’s underprivileged, with  a special focus on women, children, and youth. The Foundation does this through high-impact interventions  in education, health, and livelihoods because poverty is multidimensional. Founded over two decades ago, in  the aftermath of the devastating Gujarat earthquake, as a humanitarian initiative by the then Prime Minister  of India, Atal Bihari Vajpayee Ji, and the U.S. President, Mr. Bill Clinton, AIF has impacted the lives of 21.01  million of India’s poor across 35 States and Union Territories of India.

Registered as a Trust in India, with an independent Board of Trustees, AIF adheres to strict financial and  governance standards, ensuring transparency, accountability, and responsible management of resources. As  per statutory mandates, AIF is registered under 80G and 12A. These registrations and certifications are  tangible evidence of the organization's existence, credibility, and compliance with the applicable legal and  regulatory frameworks while demonstrating a firm commitment to its vision and mission. Learn more  at www.aif-india.org  

JOB SUMMARY

The position will lead all day-to-day finance operations at AIFT Regional Office North in Lucknow, Uttar  Pradesh. It will hold functional responsibility for bookkeeping and accountancy, accounts payable, accounts  receivable, payroll, and grants administration.

The role effectively supports the implementation of all financial policies and activities in the Regional Office.  The Regional Manager Finance assists the Regional Director, North in financial management, financial  reporting, budget monitoring, and financial controls and compliances as required. The individual in this  position must be able to adapt to a continually evolving environment; demonstrating both, the autonomy and  collaboration skills needed to advance AIFT’s purpose and the leadership to inspire confidence of all internal  and external stakeholders.

KEY ROLES & RESPONSIBILITIES:

1. Financial Accounting:

• Lead the forecasting and staffing planning for all projects within the region (for all kinds of  employment). 
• Verification of all bills and supporting documents and ensuring that all the payments are made in  accordance with AIFT standard procedures and help in communication on all financial issues to  various teams.
• To ensure that all financial transactions are recorded accurately and on time.
• To check receipt and payment vouchers & approve them post verification and in compliance with  AIFT policies and regulatory requirements.
• Carry out control and supervision to ensure timely payment of all office operation costs, e.g., rent,  electricity, water, telephone, internet bills etc.
• To regularly scrutinize the ledgers, cash balance, all imprest accounts to ensure funds are properly utilized and accounting transactions are being correctly recorded.
• To maintain vendor records and payments.
• To liaison with banks for receipts, payments and transfers.
• Ensuring that all bank accounts are reconciled on a monthly basis.
• Maintaining and meeting the fund requirements at the regional office and the projects under the  region.
• Ensuring management of filing systems and maintaining office records/registers
• Responsible for office cash maintenance.
• To closely supervise Finance Officer/Accountant at the Regional Office.

2. Compliances:

• To coordinate with AIFT National Office Finance department for the audit process both internal and  statutory and provide necessary documents and records.
• To support donor audits including addressing audit queries and to prepare reports and utilization  certificates for the donor projects as per terms and conditions of the grant agreement.
• To coordinate with AIFT National Office Finance department on any statutory compliances at the  Regional Office. 
• Ensuring timely payment and deposit of EPF on month-to-month basis, co -ordination with the AIFT  National Office Finance department/PF consultant for filing quarterly and annual returns and for  issuing annual PF statement to the regional staff.

3. Grant Management & MIS:

• Coordination with Regional Director, Program, Development and Finance teams in managing funder  due diligence, grants and contracts.
• Review of Financial reports and documents submitted by the partners.
• Processing of due diligence for new partners, signing of MOUs, liaise with National Office Finance  department to release tranches and final closure of individual partner grants online. 
• Reconciliation of donor balances.
• To analyze donor agreements to ascertain usage of funds as per agreement with donor.

4. Project Accounting:

• To track all advances made to the projects and individuals and their timely reconciliation upon  submission of bills.
• To coordinate with the project staff for any financial queries/clarifications.
• To prepare donor reports /utilization certificates for donor reporting in co-ordination with the  program teams.
• To conduct a financial review of selected NGO partners and submit a review report.

5. Any other need-based tasks/assignments given by the Regional Director or National Office Finance  Department. 

KEY QUALIFICATIONS, SKILLS AND EXPERIENCE:

• C.A./ MBA in Finance / M.com
• Around 5-8 years of experience in a supervisory role in finance and accounting function. Experience  with a not-for-profit will be preferred.
• Experience in MS Office, especially working knowledge in MS Excel and past working on any ERP  software will be preferred.
• Consistently approaches work with energy and a positive, constructive attitude.
• A team player with strong interpersonal skills and ready to take on additional tasks.
• Demonstrates the ability to multitask.
• Thinks out of the box and has leadership skills.

Position Availability: Immediately

Salary and Benefits: We offer competitive salary and excellent benefits, be commensurate with experience.

To apply: click link here

Please note: Due to the potential volume of responses, only candidates selected for an interview will be  contacted.

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