RFP-Hiring Consultant on Rate Contract for Translation, Editing & Proof Reading Girls’ Education Program

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RFP - Hiring Consultant on Rate Contract for Translation, Editing & Proof Reading Girls’ Education Program, Room to Read India

About the Organization:

Room to Read is a global organization transforming the lives of millions of children in low-income communities by focusing on literacy and gender equality in education. They work in collaboration with local communities, partner organizations, and governments to develop literacy skills and a habit of reading among primary school children and ensure girls can complete secondary school with the skills necessary to negotiate key life decisions.

Background:

Room to Read’s (RtR) Girls’ Education Program (GEP) ensures that girls complete secondary school and have the skills to negotiate key life decisions. In India, since 2004, the program has benefitted over 62457 girls across 8 states- Andhra Pradesh, Chhattisgarh, Delhi, Madhya Pradesh, Rajasthan, Telangana, Maharashtra and Uttarakhand. Over the years, the program has witnessed powerful stories of change, has led to best practices to learn from, and innovative strategies to celebrate and share. Their program reinforces girls’ commitment to their own education, works with girls to develop essential life skills and increases support for girls’ education among their parents, school staff, and communities.

About the Assignment:

Room to Read proposes to hire consultant on rate contract who will be expected to deliver the following services as and when required-

1. Translation

• English to Hindi
• Hindi to English

2. Proof Reading

• Hindi
• English

3. Editing

• Hindi
• English

4. Proof reading and editing (combined)

• Hindi
• English

The agency/ individual consultant will be empanelled with RtR and the contract will be valid till 31st December 2021.

Terms and Deliverables:

Translation

• Translating the assigned material into indicated languages (Either Hindi or English) per the nomenclatures and terms used in the education and development sector.
• Ensuring that the meaning of the text stays intact and is not lost in transliteration while balancing the exactness of sentences translated.
• The consultant /firm/ agency will be expected to ensure that the translated material is an easy read, is set right contextually, is accurate, is not offensive to other groups and in sync with Room to Read’s values
• The consultant /firm/ agency will be expected to ensure that the submission of the final material which will be acceptable by RtR, and will be finalised in due consultation with the organisation, must be submitted in a typed version in soft copy along with the font used. The font to be used will be mutually agreed upon with RtR. Hence only those consultants are expected to apply who work with Hindi / English translation in soft copies.
• All documents are to be provided in MS word along with the relevant font used.
• All content and quality of material used will be expected to be finalized in consultation with the GEP team ensuring that the feedback by the GEP team is well incorporated.
• The consultant /firm/ agency will be expected to ensure that the content should be error free and type set and delivered in MS Word format.
• The consultant will need to provide services to complete the given assignment in a given timeframe

Proof reading

• Go through the complete documents and proofread the whole document
• Carry out any specified changes in terms of spelling in existing documents/ modules.
• Only Room to Read suggested fonts to be used.
• All editing should be done in the soft copy using track changes mode
• There will be at least two to three rounds of feedback before approving the final content.
• While proof reading, the consultant needs to keep in mind that the language used is very easy to understand, regular spoken Hindi; usage of difficult language or administrative Hindi is strictly not allowed
• The proof reading is expected to follow the same format of the documents which will be given for proof reading
• All proof reading should be done in the soft copy using track changes mode
• The consultant will need to provide services to complete the given assignment in a given timeframe and as will be mutually agreed to before the assignment is given.

Editing

• Go through the complete documents and edit the whole document
• Edit the document in terms of any grammatical errors, simplifying languages, punctuations etc.
• Carry out any specified changes (spelling to language to punctuation etc.) in existing documents/ modules.
• Any formatting that is required such text alignment, line spacing etc.
• Only Room to Read suggested fonts to be used.
• All editing should be done in the soft copy using track changes mode
• Ensure that the alignment and placement of text and images are maintained.
• There will be at least two to three rounds of feedback before approving the final content.
• While editing, the consultant needs to keep in mind that the language used is very easy to understand, regular spoken Hindi; usage of difficult language or administrative Hindi is strictly not allowed
• The editor is expected to follow the same format of the documents which will be given for editing
• The consultant will need to provide services to complete the given assignment in a given timeframe and as will be mutually agreed to before the assignment is given.

Experience Required

• The consultant should have a sound understanding of Hindi language and experience in translation, proof reading and editing in Hindi and English language

Payment: Payment will be done after completion of each assignment.

How to apply?

Proposals are invited from the interested individual/s/agency/s for the above assignment.

The agency/firm/ individual consultant should submit the following –

• Technical proposal.
• Detailed CV highlighting your experience.
• Some sample of your previous work relating to this assignment.
• Please do not send any costing/financials with the proposal
• Last date for submitting the proposals is 15th January’2021 on the email address mentioned below: Procurement.India@roomtoread.org
• While submitting the proposal, please make sure you write “Proposal require for Translation, Proof Reading & Editing” in the email subject.
• Proposal received after the prescribed deadline will not be considered.
• For any query related to assignment please contact on the below email address: Hussain.zaidi@roomtoread.org

While sending the proposals please do not copy anybody from Room To Read in the email.

All consultants/organization will be expected to sign and abide the child protection policy of Room to Read.

Deadline: 15 Jan, 2021