RFP Invited for Dry Ration Hygiene Kits Amphan Response

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RFP - Dry Ration Hygiene Kits Amphan Response

About the Organization:

Plan India is a nationally registered not for profit organization striving to advance children’s rights and equality for girls, thus creating a lasting impact in the lives of vulnerable and excluded children and their communities. Since 1979, Plan India and its partners have improved the lives of millions of children and young people by enabling them access to protection, quality education and healthcare services, a healthy environment, livelihood opportunities and participation in decisions which affect their lives. Plan India is a member of the Plan International Federation, an independent development and humanitarian organization that advances children’s rights and equality for girls.

Description:

Plan India is a nationally registered charitable organisation working for rights of children across 18 states of India. Plan India is part of Plan International Federation – www.plan-international.org . Plan India has already taken steps to respond to the people of West Bengal affected by Cyclone Amphan. Plan India now invites reputed vendors to submit their bids for supply of Dry Ration Items & Hygiene kits as per details given below:

Key Tender Information

When submitting the bid document, bidder needs to submit this entire document duly signed with office seal of bidder. If signature & stamp is found missing, the bidder shall write/email to Plan about the same and request for its acceptance.

General Terms & Conditions:

• Bank Guarantee: Successful bidder will be required to provide a Bank Guarantee equal to 25% of the order price in favour of Plan India towards Performance Guarantee.
• The bidders shall have to furnish the last month GST return certificate and Income Tax Clearance Certificate from the appropriate authorities along with application format.
• Contact Person for Inquiries (Written inquiries only):  Shoaib Hashmi, Procurement Incharge,

Email: procurement@planindia.org

Other conditions regarding price, delivery, quality, payment and other items governing the supply:

Packing, Branding Transportation of Dry Ration and Hygiene Kits: The entire Dry Ration & Hygiene kits are to be packed into 1 PVC gunny bags and the Rice Bag is to be packed separately before being transported to the distribution point. Donor & Partner logo with title of the project to be printed on the relief Kit. One leaflet with list of items with brands & specifications to be inside the relief kit. Vendor has to exercise proper care to ensure no item is broken or damaged during transportation/ loading/ unloading.

• Transportation and Delivery schedule of Dry Ration and Hygiene Kits: Plan India will provide the bidder “Distribution Time table” in advance. Dry Ration & Hygiene Kits will be transported directly to the agreed locations of South 24 Pragana (West Bengal) by the vendor with loading and unloading of relief kits. Representative of the bidder should be present at each distribution day.
• Due to risk of infection, vendor is required to take all precautions during packing of the kits and engage only healthy persons to do the same. Proper sanitization measures to be ensured by vendor and physical distance to be followed during packing and delivery of kits to us. No person who has any symptoms of fever, cough, etc. should be engaged in packing and delivery work.
• The bidder must provide details of its warehouse or premises in West Bengal where the packing of the Dry Ration & Hygiene kits will be done. As per the list of items in the Dry Ration & Hygiene kits, Bidder must have adequate space at West Bengal where kits will be packed and can be randomly verified by Plan India representative during packing process.
• The price shall be quoted on the basis of specifications provided in the financial bid document. No compromise permissible in the material specification with company brand name and specifications mentioned in the financial document.
• Where Brand name is not mentioned in Financial Bid Document, bidder has to mention the brand for which price is being quoted.
• The bidder shall ensure quality of Dry Ration & Hygiene kits as per sample and order/agreement. Bidder will clearly mention its guarantee/ warranty for the Dry Ration & Hygiene Kits in the bid document. In case of any complaint or defect etc. arising during distribution of the Kits in villages, the bidder undertakes to replace the Kits immediately without any additional cost.
• Testimonials: Bidder should enclose recent testimonials such as copy of orders executed for similar NFI or other kits supplied to any Govt. dept./agency or any reputed NGO or UN org. (relating to last 12-month period only).
• Reference Check: Bidder should provide name and contact details (Designation, Email and Phone no.) of two referees who may be senior govt. official or senior executive of UN org. or reputed NGOs.

For more information please check the Link