RFP for Empanelment of Agencies for Photography/ Videography and other Relevant Services

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About the Organization

The National Institute of Rural Development and Panchayati Raj (NIRD&PR), an autonomous organisation under the Union Ministry of Rural Development, is a premier national centre of excellence in rural development and Panchayati Raj. Recognized internationally as one of the UN-ESCAP Centres of Excellence, it builds capacities of rural development functionaries, elected representatives of PRIs, bankers, NGOs and other stakeholders through inter-related activities of training, research and consultancy. The Institute is located in the historic city of Hyderabad in Telangana state. The NIRD&PR celebrated its Golden Jubilee Year of establishment in 2008. In addition to the main campus at Hyderabad, this Institute has North-Eastern Regional Centre at Guwahati, Assam to meet the NE-regional needs.

About the Proposal

National Institute of Rural Development & Panchayati Raj (NIRDPR) Inviting e-Tender for Empanelment of Agencies for Photography/ Videography and other Relevant Services.

Scope of Work

• The agency should cover the photos and Video events at NIRDPR and field visits as and when required and sometimes even at short notices also. No transportation cost will be bear by NIRDPR. However, the agency may quote their rates inclusive of transportation charges.
• Photography services must be able to capture high-resolution (300dpi) images of key attendees, exhibits, speakers, candid crowd photography and group photos / portraits in specified area within NIRDPR or field.
• The agency must also be able to edit and deliver high-resolution images in digital format on regular sizes.
• Deliver various products like High-quality photos that can be re-produced in print, multi-media and online formats. These could include publications, flyers, posters, banners, films, presentations, websites, CDs, etc.
• The photographs are to be printed on high quality on glossy (if informed matte also) paper, using Kodak/Konica/Fuji paper chemicals with accurate colours.
• Videography services must be able to film portions of events, including capturing B-roll footage onsite. Subjects may include speeches, presenters, award recipients, or testimonials. Services must also be able to edit and deliver both FHD or UHD (4K) footage in digital format.
• For Photography: Coverage with their own latest DSLR (high resolution) digital camera/having 18mm to 105 mm zoom lens (ED lens), Tele lens and other required lenses, dedicated flash with strobe lights. 8) For Videography: coverage with their own equipment like FHD/UFD/ 4k/2k/ XD CAM having all required tripods, LED lights and other required equipment.
• High quality footage required for broadcast or non-broadcast.

Deliverables

Photos: After coverage, the printed or digital photographs will be provided as per required size and are to be delivered along with soft copies on the same day/next day as per requirement. All photographs taken in digital, the soft copy should be given to NIRDPR with High resolution output. Photograph size can vary from 4” x 6” to 12” x 10”. Images should be delivered in electronic format (.jpg, .png, .tiff, etc.) on CD- ROM or DVDROM or Pen Drive or if request for copied in hard disk.

Videos: Deliver both FHD or 4Kresolution footage in digital format. Films in Full High-Definition 1920x1080p or high resolution 3840 x 2160 or 4096 x 2160 pixels. All videos should be broadcast quality only, copies be HD-DVD, Blu Ray or if request for copied in hard disk.

Conditions:

The programmes / events to be covered from time to time. In case of unavoidable circumstances, if the programme / event are cancelled / postponed information will be provided to the concerned agency.

It is the responsibility of the agency to arrange the photo session well in advance (as per group size) minimum 30 minutes with all required items like chairs, stands, platforms and if required any other at the location and to keep them back at same place after taking group photos.

Group photographs should be given with NIRDPR logo, program / course title and the names of the participants as given by program directors / Audio Visual Section in soft form to be printed on photos as per specified.

Eligibility

• The agency/ firm should be registered under the Indian Companies Act./ Indian Partnership Act/ Proprietorship Act/ Societies Act etc. Necessary supporting document like copy of certificate of incorporation should be enclosed.
• Earnest Money Deposit (EMD) of Rs. 16,500/- (Rupees Sixteen thousand Five Hundred only) needs to be furnished in the form of Demand Draft in favour of “NIRDPR” payable at Hyderabad. Micro and Small Enterprises (MSEs) as defined in MSE Procurement Policy issued by Department of Micro, Small and Medium Enterprises (MSME) or those registered with the Central Purchase Organization or Department or Startups as recognized by Department for Promotion of Industry and Internal Trade (DPIIT) are exempted from EMD submission [Subject to production of valid certificate].
• The agency/ firm should have valid PAN
• The agency/ firm should have GST Registration
• The agency/ firm should have a minimum of three years of relevant work experience with reputed organizations, Central Govt. Ministries/ departments/ PSUs/ Autonomous/ Statutory Bodies/ State Governments. Attach photo copy of the work order issued by the clients. Name of three major customer preferably govt. agencies to whom such services were provided during the preceding three years.
• The firm should be located within a proximity of 10 kms from NIRDPR Office

How to Apply

Deadline: 06/04/2024 at 06.30 PM

As per the directives of Department of Expenditure, this tender document has been published on the Central Public Procurement Portal (URL: https://eprocure.gov.in/eprocure/app)  The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal. More information useful for submitting online bids on the CPP Portal may be obtained at: https://eprocure.gov.in/eprocure/app

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