Terms of Reference (ToR) for Translation, Proofreading, and Editing Services

About Room to Read

Room to Read is a global organization transforming the lives of millions of children in low-income communities by focusing on literacy and gender equality in education. Founded in 2000 on the belief that World Change Starts with Educated Children®, our innovative model focuses on deep, systemic transformation within schools during two time periods that are most critical in a child’s schooling: early primary school for literacy acquisition and secondary school for girls’ education. We work in collaboration with local communities, partner organizations, and governments to develop literacy skills and a habit of reading among primary school children and ensure girls can complete secondary school with the skills necessary to negotiate key life decisions.  

By focusing on the quality of education provided within the communities and ensuring these outcomes are measured, we have created a model that can be replicated, localized, and sustained by governments. With its global headquarters in San Francisco, Room to Read till date has benefited 32 million children across 21 low-income countries. Room to Read India was established in 2003 and presently has programs in twelve states – Andhra Pradesh, Bihar, Chhattisgarh, Delhi NCR, Jharkhand, Karnataka, Madhya Pradesh, Maharashtra, Rajasthan, Telangana, Uttarakhand, and Uttar Pradesh. By working closely with the government and other partner organizations to create equal and robust education systems that reach the most vulnerable children and improve teaching and learning environments and materials, as of 31st December 2021, Room to Read India’s interventions resulted in:  

• Establishment of 15,553 libraries  

• 367,844 girls benefiting  

• Training of 31, 395 teachers in various programs  

• Tertiary education/job opportunities for 63.8% of scholars within a year after graduation  

• Publishing of 220 Room to Read India story titles, and distribution over 9.35 million books.

 

About the program

Room to Read’s Girls’ Education Program ensures that adolescent girls develop the skills needed to succeed in school and make key life decisions. Room to Read India works with adolescent girls, their families, schools and local communities to understand gender-specific challenges and devise relevant solutions. The Girls’ Education Program focuses on enabling adolescent girls to empower themselves. Our program goes further by supporting young people of all genders to build knowledge and skills with which they can create a gender-equal world and tackle some of the world’s most pressing challenges, from climate change to poverty.

Objective

The objective of this ToR is to ensure accurate, contextually appropriate, and culturally sensitive translation, editing, and proofreading of educational materials to support effective program delivery.

Background of the assignment

The project aims to provide high-quality translation, proofreading, and editing services in the context of educational and development programs, focusing primarily on gender equality. The materials will be used across various states in India, covering a range of educational content in both English and Hindi.

Scope of Work

The consultant/vendor/agency will be responsible for the following services:

Room to Read proposes to hire consultant/vendor/agency on rate contract who will expected to deliver the following services as and when required.

Translation

English to Hindi

Hindi to English

Proof Reading

Hindi

English

Editing

Hindi

English

Proof reading and editing {combined}

Hindi

English

How to Apply

Proposals are invited from the interested Consultant/agency/vendor for the above assignments and the last date for receiving the proposal is 2^nd January 2025 at procurement.india@roomtoread.org  [do not copy anyone from RtR]

Kindly submit two separate emails with following subject lines:

• EMAIL (1) : Translation & related works | TECHNICAL PROPOSAL 
• EMAIL (2) : Translation & related works | FINANCIAL PROPOSAL

The consultant/agency/vendor should apply with the following:

• EMAIL (1) : Translation & related works | TECHNICAL PROPOSAL
  • Cite relevant work experience and samples of work
  • Company’s profile/Detailed CV of all the consultants/individuals involved in this project
• EMAIL (2) : Translation & related works | FINANCIAL PROPOSAL
  • Detailed financial proposal in the financial template as provided.  
  • Copy of registration certificate, GST, MSME, PAN Card of the organization and owners, etc, as applicable.
  • Read the ToR thoroughly before applying.
  • Pricing should include the above requirements.
  • Only Shortlisted consultant/agency/vendor will be contacted.
  • Any incomplete application or process deviation, the proposals will automatically be rejected.
  • Proposal received after the prescribed deadline will not be considered.

The TDS will be applicable on the consultancy fee. 

Selected Consultant/agency/vendor will be required to sign and abide by the Child Protection policy of Room to Read. 

For queries, please contact:

Ms Neha Premchandani at Neha.Premchandani@roomtoread.org

To download the SoW, click here

To download the Financial Template, click here

Tags Education and Education Technology (edtech)