TERMS OF REFERENCE (ToR)

Up-gradation of web based PC&PNDT Monitoring System ‘Garima Jharkhand’

About YUVA, Jharkhand & Plan India partnership

 About YUVA Youths Union For Voluntary Action: -YUVA is a Professionally Managed Development Organization working in several districts of Jharkhand on issues of Gender Discrimination, Child Protection, Education, Health and Livelihood Through Affirmative Action.

• YUVA is a signatory of United Nations Global Compact’s Principles in the areas of human rights, labour, Child Protection, environment and anti corruption. Through this YUVA is a member of United Nations Global Compact Network which is the World’s Largest Corporate Citizenship Initiative. YUVA is Empanelled with National CSR Hub at TISS for implementing CSR Interventions. It is also empanelled with Indian Institute of Corporate Affairs, Ministry of Corporate Affairs, Govt. Of India for Implementation of CSR Interventions.

• YUVA is empanelled with Rajiv Gandhi National Institute for Youth Development, Sri Perambadur which is the only research wing for Ministry of Youth Affairs and Sports, GOI and a deemed university for Youth Development, for undertaking capacity building programs for various segments of youths in the State.

YUVA is a state level resource Organization for Nehru Yuva Kendra Sangathan which is an autonomous body under the Ministry of youth Affairs and Sports, GOI  for capacity building of their National Service Volunteers, Youth Leaders, Staffs, Mentor Youth Clubs and youth development Centers

LGBB –III project

Since 2005, Plan India in partnership with various grassroots NGOs have been working on issues related to the survival of the girl child and declining child sex ratio in northern states of India. In this context, Kopal^[1] project was initiated by facilitating the network of civil society organizations across Bihar, Jharkhand, Uttar Pradesh and Uttarakhand. Learning from the project helped

The Plan International global campaign Because I Am a Girl (BIAAG) which was launched during May 2007. BIAAG Campaign emphasised on girls across the world being equipped, enabled and empowered to achieve their full potential. Later, in 2010 Plan India’s Let Girls Be Born Project was launched across 6 Northern States with the focus on creating awareness against female feticide through the enforcement of the PCPNDT Act for prevention of sex-selective elimination through misuse of technology and celebrating girl childhood.

Presently, Plan India from 2018 to 2020 is continuing its efforts to address the pre and post birth discrimination against the girl child through the Combating Discrimination-Worst forms of discrimination against girls, Let Girls Be born Phase III project.

 The Context

The Census of India Report, 2011 highlighted the continuing trends of an adverse under-six child sex ratio. The data reported 919 female children for 1000 males, an area of great concern.

The percentage of children aged 0-6 years to total population has declined in 2012 (13.1%) over 2001 (15.9%). In 2011, based on a study undertaken by UNFPA, it was estimated that there were 117 million girls missing from Asian Countries owing to female foeticide. The Centre for Global Research Study of 2011, estimated that 12 million girls were aborted in India during 1980-2011. Nine states account for most of these cases, Punjab and Haryana accounting for largest number of girl child eliminations through these abortions.

The reasons for not preferring a girl child are socially and culturally rooted. Patrilineal property transfers, religious and ritualistic practices, patriarchal social structures in favor of boys; societal beliefs that view girls as a burden, cost, danger to family honors and dignity work against the desire of having a girl child are some of the reasons for discrimination against the girl child. Strong son preference is seen as an issue of prestige and social standing, advancing family, old age support, performing last rites, and inheritance. Girls on the other hand are at a disadvantage and considered a burden, including issues to educate them-as they will go to another family, marriage and dowry.

In India to address the issue of missing girl children and to control the misuse of the technology for Pre birth Sex Selection and Sex Determination a statutory act, Pre-conception and Pre-natal Diagnostic Techniques (PCPNDT), (Prohibition of Sex Selection) Act l994 has been constituted. It is a central act applicable in all the states of India, except, Jammu & Kashmir.

The child sex ratio (CSR) in Jharkhand has also reached to alarming level. The data on Birth Registration also gives a grey picture. Comparing with the national data, birth registration percentage is at a lower side. Analyzing the recent trends, over the next 20 years, in parts of Jharkhand there will be a 12-15% excess of young men.

                                                                             Scope of work

Background:

GARIMA JHARKHAND: A WEB PORTAL FOR THE PRE-CONCEPTION AND PRE-NATAL DIAGNOSTIC TECHNIQUES ACT

Jharkhand, predominantly a tribal state, has a strong preference for male child. As per the1901 Census, the child sex ratio stood at 1,032 girls as compared to 1,000 boys. However, as per the 2011 census, the figures have dwindled to an alarming 948 girls per 1,000 boys. The bias stems from rigid succession rights for property favouring boys and men and their perceived contribution to the workforce and support to elderly parents (while girls are considered a liability who will marry into other families). Moreover, with the invention of ‘Genetic Technology’, particularly ultrasonography and evolving diagnostic practices, there has been a steep decline in the sex ratio in Jharkhand. Spatial analysis further corroborates that the decline was rampant in locations where people had easy access to technology to detect the sex of unborn babies.

The maintenance and upkeep of the records of Genetic Centres, especially Ultrasonography Centres, has also been an area of concern for authorities. Taking cognisance of the challenge, In Year 2017 YUVA and  Plan India with the support of European Commission develop the said portal called ‘Garima Jharkhand’: A Web Portal for the Pre-Conception and Pre-Natal Diagnostic Techniques Act (Url:http://pcpndt.jharkhand.gov.in/secured/home.jsp). The portal also shares real-time data, such as details of doctors associated with registered ultrasound centres, equipment and supplies therein, details about pregnant ladies undergoing through prenatal diagnostic procedures such as ultrasonography or genetic counselling etc. with competent authorities to monitor the proper usage of genetic technologies and arrest the declining sex ratio. Around 748 genetic centres were mapped and Geo-Tagged.

System works through three domain:

1. Public domain: Under this domain, system has information regarding related policies, laws, list of registered ultrasound centre, list of qualified Operators, CSR details, related notifications published Official Gazetteers, reports, details of competent authorities etc.
2. Admin domain: It has restricted reach of State and District Administration including Appropriate Authorities. State can access all information across the state and districts will have reach to relevant data of their own district.
3. End Users’ Domain: This domain can access by each of the registered genetic centre using their own unique users’ ID and password. They will be uploading form ‘F’ mandatorily maintained  by each of the ultrasound centre with data and clinical procedures, and the hard copy properly signed by the qualified operators with consent of pregnant ladies. 

After 2 Year of the web portal on PC&PNDT namely ‘Garima Jharkhand’ needs certain system enhancement and up-gradation as mentioned below:

 Up-gradation required of PC&PNDT Monitoring System (Garima Jharkhand)

SL. No.	Up-gradation Requests
1	View district user credential in state level
2	Month wise clinic (working clinic) review in district level with number of form upload and details
3	GIS Search Menu: district filter for all clinic (registered & unregistered clinics)
4	GIS Distance module: name of ‘from-to’ (district & clinic name) needs to be displayed
5	District wise form F uploading status with drill down to clinic and patient with form-f (view & excel download) – excel template will be shared by NHM.  At state level provision to download Form F –State wise, district wise and clinic wise. And for District - district wise and clinic wise. For clinic - clinic wise. Excel sheet must be downloaded for a particular period. Time period from and to - since the launch of portal to till date
6	Provision is required to delete already uploaded form-F (only for district user)
7	District wise form H uploading status with drill down to clinic along with geo tagging status (view & excel download) - excel template will be shared by NHM. In Form H section details of doctor/s and machine/s. The same details should be downloaded in excel sheet. Like point number State download till clinic wise and same for district
8	Form-H data: add/edit module is required to be incorporated for district level user and needs to be deleted/removed from state level user. In addition, provision is also required to add Doctors & Machinery details (as per Rule 13 PCPNDT Rules, 1996) of the newly created clinic in the system
9	Provision is required to delete wrongly Geo-tagged clinic location and other details from the system (only for State level user). In addition to that if the clinic address is changed then edit can be done of the old address to new address without showing the  duplicate address for same clinic.
10	A search module is required for form F & form H (by clinic name, registration number, doctor name/s)
11	In form F data entry, Question (Sl No.) 4c, 6a, - 10 and 14 need to be made as mandatory. In point no 8(a) provision of weeks should be added or replace with number of days
12	Form F declaration part (Section-D) needs to be rearranged – to be viewed and entered/printed first by the clinic while entering form F details of a Pregnant Woman.
13	Provision is required for offline uploading of form F (by the respective clinics) through excel file.
14	Summary of form F uploading status by clinic: needs to be downloaded in excel
16	In Report menu -> regular report -> pw  with only....... provision is required to open form F of the Pregnant Woman on click on the name of Pregnant Woman
17	In Report menu -> pre-defined report -> patient from 1 district to another... provision is required to view the same with user defined date-range filter
18	There are certain requirement to display charts / dataset of Pregnant Women, trimester wise. Details will be shared by NHM.
19	Before starting working in the system, little work is to be done for its debugging and trouble shooting for making it functional with its existing functionality and strength.

Deliverables from the Agency

• Detail proposal to be submitted for desk review and oral presentation before the Selection Committee,
• Post work order, streamline the existing PC&PNDT Portal already deployed in JPAT with debugging and needful trouble shooting,
• System enhancement with requisite changes as detailed above and share with the department/PC&PNDT Cell for operational review and feedback,
• Copy and upload data on your own system base/cloud for demonstration with desirable changes,
• Incorporate any suggestion, re-demonstrate and finalized the strengthened system,
• Copy again the updated information and upload into NHM procured URL in JPAT, run and make it functional,
• Post deployment, cover the debugging and troubleshooting support for next six months.

Deliverable Time Line:

2 months form the MOU

User of Report:

The user of the report includes:

-       PC&PNDT Cell/ State/District Health Society, Govt. of Jharkhand/Service Providers with restrictions.

Proposal Submission Timeline:

The last date of receipt of proposals is 10^th of March 2020

Financial Proposal:

Depending on the technical approach and the roadmap, the financial costs should be worked out and should be in line with the proposed work mentioned above.

The ToR has laid out the technical details and agencies are requested to quote only genuine costs in their financial proposal.

 Eligibility Criteria:

• The agency should be a registered technology company / IT Service Provider with a proven record (minimum 5 years) of innovation in the Android mobile platform and web application (Including GIS)

• Past track record of completion of tasks according to time lines (Completion Certificates to be enclosed)

• Agencies worked for any state government for IT based assignment(Please enclose copies of the agreement/Purchase Orders)

• Agency should not have been black listed by any State or Central Government or PSU in India and agency should not have been terminated by any State or Central Government or PSU in India ever. (A declaration in the letter head of Bidder should be submitted)

  Evaluation Criteria: Evaluation criteria (both technical and financial) for selecting the agency will include:

Sl.	Evaluation Criteria	Points
	Technical Assessment
1	Agency background including list of clients	10
2	Knowledge and prior experience of similar work/web portal development/system enhancement	10
3	Technical approach, management and quality assurance plan	40
4	Total - Technical Assessment	60
6	Financial Assessment Budget: Total budget and Rates	40
7	TOTAL (5+6)	100

The interested agencies are requested to submit the technical and financial bids separately in sealed envelopes. Please send in your proposal in a sealed envelope with “Up-gradation of PC&PNDT Web Portal with requisite enhancement & compatibility ‘Garima Jharkhand’” super scribed on the envelope, To, The Secretary , YUVA (Youths Union For Voluntary Action), Address :-YUVA, H/O Late Prof. R.R. Prasad, Hurhuru West, Near K.B.High School, Hazaribag Or send directly to E mail –yuvahzb@gmail.com.