Administration Officer for Office and Grant Administration

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About the Organization

Established in Denmark in 1924, the Novo Nordisk Foundation is an enterprise foundation with philanthropic objectives. The vision of the Foundation is to improve people’s health and the sustainability of society and the planet. The Foundation’s mission is to progress research and innovation in the prevention and treatment of cardiometabolic and infectious diseases as well as to advance knowledge and solutions to support a green transformation of society.

In the coming years, the Foundation will broaden its scope and increase its grants for scientific, humanitarian, and social purposes, including solving the climate crisis and developing tomorrow’s food production. Consequently, we are a growing organisation, which means new job openings and exciting opportunities for employees to be part of forming the future of the Foundation.

Job Description/Responsibilities

You have expertise in office- and grants administration.

Your responsibilities will include:

• An active contribution in managing and developing administrative processes for seamless operations of the India office, including setting up meetings and support for visits. This includes management of sub-contractors in collaboration with HQ in relation to expenditure flows and overview. Anchoring of IT services for the office including liasoning with corporate IT services and local onsite IT support.
• Ensuring the professional administrative handling of the Novo Nordisk Foundation’s grants in India. This includes coordination of compliance related processes, setting up relevant administrative frameworks for grants, providing contextual inputs to grant agreements and others.
• A key role as the backbone of the Foundation's grant-awarding activities, working closely with project managers in the Branch Office (BO) and be the point of contact for the grants management team in HQ (Copenhagen, Denmark)

Your key tasks will include:

• Office administration and post-grant management including financial management of grants to Indian Partners.
• Ensure smooth running of the India office by liaising with local service providers for procurement and keeping track of rental agreements
• Track of accounting expenses and invoice processing and any ad-hoc banking related issues.
• Assisist in managing compliance processes for new and ongoing partnerships with NNF Legal (HQ).
• Co-manage with NNF functional areas external service providers including auditing.
• Support in the recruitment, onboarding of new colleagues at the India Office. Resource person for onboarding into project management. Nodal point for IT-related tasks at the BO.

Education Qualification/Required Skills & Experience

You are considered being a team player who thrive in working with hybrid, global teams. Your colleagues would describe you as a curious, ambitious person with excellent interpersonal skills. You are structured, well organized and take pride in getting things done.

Besides the above you have:

• A Master’s degree in a relevant subject (preferably Business, Economics, Legal).
• Excellent administrative skills and relevant experience with grants administration, including managing budgets and internal business administration and processes
• +5 -10 years of relevant experience from research or government institutions, including government agencies, foundations, or academia, and preferably have international collaboration experience.

For more information please check the Link

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