Associate-III, Finance and Administration

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About the Organization

Rotary unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities. Each year, Rotary members invest more than $200 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary’s clubs and humanitarian initiatives, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment.

Job Description

Assists in managing the overall accounting aspects of financial requirements, local legislations and general financial operations for RIIPL as assigned. Also works as administrative support for Rotary International Infotech Pvt. Ltd. (RIIPL)

Job Responsibilities

Finance

• Works with the Manager Finance and Finance Department at World Headquarters to:
• Assist in timely reporting and the preparation of financial statements.
• Assist in maintaining the system for internal controls for RIIPL;
• Ensures integrity of accounting information by recording and entering transactions timely and accurately.
• Assists in ensuring timely reporting under applicable local legislations.
• Assists in proper maintenance of books of account of RIIPL
• Assists in monthly closing of books and reconciliations.
• Assists in Statutory Audit for finalization of accounts for preparing schedules, filing of various returns and refunds.
• Ensures prompt handling of petty cash and payment to vendors and service agencies.
• Assists the RIIPL Manager Finance in preparing the budget for all the applicable cost centers.
• Assists in payments and filing of withholding tax returns within due date.
• Assists in the management of accounting procedures and systems used by the organization.
• Protects organization’s value by keeping all financial/accounting/secretarial information confidential. Other duties, as assigned.

Administration

• Liaison with the security, housekeeping and Air Conditioner agencies.
• Monitoring attendance of Security and Housekeeping personnel.
• Assist in overall security of the office by ensuring that the keys are with authorized persons, office is locked properly and all electric connections are switched off after office hours and fire extinguishers and alarms are always in working conditions.
• Maintain inventory of office equipment, their annual maintenance contracts and insurance and ensures proper functioning of all office equipment’s.
• Purchases, stocks and distributes office supplies- stationery. To ensure proper billing by the vendors and seek approval of the same as per defined workflow.
• Coordinate with maintenance agencies to ensure conducive and clean working environment for smooth functioning of the office.
• Coordinate with various vendors for purchase of the office stationery and other office equipment’s and ensure that RI purchase policy is followed.
• Ensure proper arrangements of office facilities including tea/ coffee vending machines, water cooler, water purifier etc. Regulate the entry of visitors to the office to ensure safety and security of office and its personnel.
• Any other duties as assigned.

Education Qualification/Required Skills & Experience

• Education: Bachelor’s degree in commerce. Additional certifications in accounts and taxation preferred.
• Minimum 2-4 years of related job experience as Accounts Associate/Executive in an accounting or financial environment of an IT & ITES company (preferably captive)

You Are Good At

• Accounting and General Math skills.
• Knowledge of Basic accounting procedures and principles.
• Familiarity with financial accounting statements.
• Operational and theoretical familiarity with ERP – Oracle or Peoplesoft.
• Hands on experience in Tally accounting software
• Basic understanding of cash/ bank operations is very desirable.
• Accounting of Fixed assets
• Overall Financial reporting requirements.
• High attention to details and commitment to accuracy. Deadline oriented.
• Good written and verbal skills in English required. Ability to understand and speak local language(s) preferred.
• MS-Office, especially MS-Excel for preparing reports/statements

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