Associate Real Estate and Property Coordinator

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About the Organization

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

Job Description

As an Associate Real Estate and Property Coordinator you will provide technical and operational support in the planning and implementation of real estate and facilities improvement, expansion, construction, and relocation projects for ADB's Field Offices (FOs), with primary focus on the construction project in India. You will work in close liaison with INRM's Finance and Administration (F&A) and CSIS's Field Office Support team and consultants and will collaborate in a geographically spread team across Asia-Pacific. You will also support the daily monitoring of contracts and operations

Job Responsibilities

• Help coordinate real estate development and facilities improvement projects from inception to completion.
• Maintain project documentation, including contracts, permits, plans, presentations, and correspondence, ensuring accuracy and completeness.
• Coordinate meetings, appointments, and site visits for project team members, stakeholders, and contractors.
• Be the contact for project-related inquiries, both internally and externally.
• Prepare and distribute project status reports, updates, and presentations to stakeholders.
• Support budget tracking, expense management, and invoice processing for project-related activities.
• Prepare standard procurement documents for both technical and construction services and support the procurement process from a technical and administrative perspective.
• Assist the contract lifecycle, from initial negotiation to contract closeout and monitor contractual obligations.
• Maintain the database of information related to the global real estate for FO projects and coordinate the collection of statistical information to produce management-related reports on regular or ad hoc basis.
• Prepare and consolidate assessment reports of major facilities projects of FOs.
• Collaborate with multiple internal departments, including budget, procurement, IT, security, asset management and information resources to ensure agreement and integration of project activities.
• Contribute to the continuous improvement of project management procedures.
• Provide clear reporting to the designated International Staff and other senior officers and collaboration with all team members.
• Perform other duties as may be assigned and reflected in the incumbent's work plan.

Education Qualification/Required Skills & Experience

• Bachelor's degree in business administration, communications, accounting, finance, economics, law, or a related field.
• At least 5-year work experience in a project administration or project coordination role within the real estate, construction, or related industry.
• Excellent at organizing and managing tasks and priorities at the same time.
• Flexibility to adapt to changing project priorities and deadlines.
• Demonstrate a precise approach to tasks and accuracy in data management and documentation.
• Proficiency in project management software and Microsoft Office (Word, Excel, PowerPoint, Outlook, MS Project, SharePoint).
• Ability to liaise and work with different internal and external clients at all levels in a multicultural environment.
• Effective verbal and written communication skills in English.
• Please refer to the link for ADB Competency Framework for Administrative Staff level 6.

For more information please check the Link

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