Executive - Administration

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About the Organization

ICRISAT is a non-profit, non-political organization that conducts agricultural research for development in Asia and sub-Saharan Africa with a wide array of partners throughout the world. Covering 6.5 million square kilometers of land in 55 countries, the semi- arid or dryland tropics has over 2 billion people and 644 million of these are the poorest of the poor. ICRISAT and its partners help empower these disadvantaged populations to overcome poverty, hunger and a degraded environment through better agricultural production systems.

Job Description

ICRISAT seeks applications from dynamic Indian nationals as Executive – Administration under New Delhi Office of Country Relations & Business Affairs (India). The new incumbent will provide essential support to executives, teams, and the support in Delhi Office by managing administrative tasks, coordinating meetings, and ensuring the effective flow of information and resources. This position will be based in New Delhi, India.

Job Responsibilities

• Handle EPABX System and front office- guiding visitors, vendors, clients, and candidates appropriately.
• Ensuring timely payments to vendors/suppliers with approval of the competent authority.
• Prepare financial statements for day-to-day expenses, maintain financial records with compliance ensuring adherence to institutional policies.
• Compliance with tax deductions at source for the payments.
• Ensure month-end checklists, ensure timely closing of books, and submit necessary reports to headquarters
• Handle all bank-related tasks
• Maintain and update cash book for the Delhi office
• Execute VAT refunds from the Delhi Government
• Manage fixed assets: maintain asset and transfer registers and ensure proper upkeep and reporting to authorities.
• Coordinate and manage housekeeping, office supplies, repairs & maintenance, office inventory including stationery and pantry supplies, and ensure timely availability.
• Arrange hotel and cab bookings in Delhi for office staff and visitors.
• Guide Delhi-based staff on procedural adherence per institutional policies.
• Monitor and review monthly vehicle logbooks.
• Any other duties as assigned by the supervisor.

Education Qualification/Required Skills & Experience

• Bachelor’s degree in commerce or business administration from a recognized institution.
• Minimum of atleast 3 years of work experience as a Receptionist cum Office administration.
• Familiarity with MS Office Suite, including Word and Excel.
• Typing speed of 40 words per minute.
• Proficiency in written and spoken English.
• Familiar with EPABX System.

The position will remain open until a suitable candidate is identified. Shortlisting will start from 18 May 2025.  All Applicants should apply with their latest Resume, and the names and contact information of three references that are knowledgeable about their professional qualifications and work experience. All applications will be acknowledged; however, only short-listed candidates will be contacted.

For more information please check the Link

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