Front Office cum Administration Executive

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About the Organization

The Public Health Foundation of India (PHFI) is a public private initiative that has collaboratively evolved through consultations with multiple constituencies including Indian and international academia, state and central governments, multi & bi-lateral agencies and civil society groups. PHFI is a response to redress the limited institutional capacity in India for strengthening training, research and policy development in the area of Public Health.

Job Responsibilities

• Greet and assist visitors with a warm and friendly demeanour.
• Manage EPABX system and direct calls to appropriate dept.
• Coordination with facility management staff for facility management services.
• Maintain records for incoming calls
• Manage Dispatch (Both incoming and Outgoing)
• Calendar updating for meeting room booking.
• Coordination with Travel agency for Travel related services (Ticket /Hotel /visa services etc.)
• Logistics support for internal and external meetings.
• Coordination with vendors for various admin related activities (Awarding services /raising PO/Payment processing and Reconciliation)
• Inventory management.
• Filling and record keeping
• Admin support to various dept. as and when required.
• Any other tasks assigned by the supervisor.

Education Qualification/Required Skills & Experience

Essential:

• Graduate degree

Experience:

Essential:

• Around 2 years of experience
• Excellent communication and interpersonal skills.
• Proficient in MS Office and phone systems.

Desirable: 

• Prior receptionist or customer service experience preferred.

Candidates residing in Gurgaon and its vicinity will be given priority.

Interested and eligible candidates may send their updated CV to recruit@phfi.org and fill the application form– https://forms.office.com/r/ZDEv2SR037. Please mention the exact Position Code (PHFI-FOAE-2431) in the email subject line. Only shortlisted candidates will be contacted for the interview.

Last Date of Receipt of Applications:  23 April 2023.

For more information please check the Link

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