Program Officer (Administration, MIS & Accounting)

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About the Organization

WASSAN (Watershed Support Services and Activities Network), Hyderabad since 1999. WASSAN is a network-based organisation focusing on improving the quality of mainstream programs in natural resources management and livelihoods. It engages actively in policy advocacy initiatives at state and national level mainly related to rainfed agriculture. It also provides field level support services to a large number of watershed development and other programs implemented by the civil society in partnership with communities. Currently, WASSAN has around 300 employees spread in Andhra Pradesh, Telangana, Odisha and Jharkhand.

Job Description/Responsibilities

• Coordinate the logistics and travel for the workshops being organized under COFTI/RRA.
• Stock management (all stock received and distribution).
• Maintain DAK (Letter Register) for receiving and issuing letters.
• Maintenance of Office Building and front desk management.
• Monthly regular procurement of stationery and other related items for the office.
• Maintain attendance register.
• Support Finance and HR team as and when required.

Administrative support:

• Assist with day-to-day administrative tasks, including but not limited to managing correspondence, filing documents, and organizing schedules.
• Collection of quotations and setting up empanelment process of vendors as per the approved process.
• Maintain office supplies inventory and place orders when necessary.
• Support in procurement related tasks
• Maintain stock registers of office procurement
• Oversee the setup and maintenance of office equipment and facilities.
• Oversee the maintenance of guest rooms

Reporting

• Submission of Original Bills to HO, Hyderabad. Verification of TA/DA expenses of staff.
• Timely submission of quarterly action plan and fund requisition and coordination with donor on financial compliance.
• Submission of monthly expenditure statement and monthly progress report.
• Updating of the information in the COFTI Data portal.
• Coordinate the annual audit internally and externally.
• Maintenance of attendance, work done reports and other administration of team members and submission of reports to HQ.

Logistics & Travel Arrangement Coordination:

• Assist in making travel arrangements for staff/ visitors/ guests, including booking flights, hotels, and transportation.
• Arrange transportation and accommodations for staff or visitors as needed.
• Coordinate and schedule office vehicles for pickups, drops, and shipments etc.

Workshops/Meetings/Events Coordination:

• Assist in scheduling meetings, appointments, and events, ensuring all necessary arrangements are made as per requirement.
• Set up and prepare meeting rooms, including arranging audiovisual equipment and refreshments.
• Coordinate logistics for off-site meetings, conferences, and training sessions.

Troubleshooting Support:

• Following up vendors for troubleshooting assistance for computer systems, printers, internet connectivity, local area network and other office equipment.
• Maintain IT related equipment stock registers.

Education Qualification/Required Skills & Experience

• Any graduate / Any Postgraduate
• Fresher or 0-2 years of proven experience in an administrative or office support
• Flexibility to work as per requirement is non negotiable.
• Knowledge of excel/MS office is mandatory. Knowledge of higher level softwares will be added advantage.
• Should own a two-wheeler
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Additional Skill Set / Requirements:

• Flexibility to adapt to changing priorities and work schedules.
• Certification in office administration or a related field is a plus.
• Ability to work both independently and collaboratively within a team.
• Valid driver’s license and willingness to visit other sites as needed.
• Physical ability to lift and move office equipment and supplies if required.

Salary

Salary offered is in the range of Rs 35,000 – Rs 40,000 per month commensurate to qualification & experience of the candidate. Excluding TA/DA.

 

Interested candidates may apply through the link:
https://forms.gle/uo7fZZ5cKf4bW3Sw8

For more information please check the Link

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