Program and Data Associate

About Jhpiego 

Jhpiego is a nonprofit global leader in the creation and delivery of transformative health care solutions for the developing world. In partnership with national governments, health experts and local communities, we build health providers’ skills, and develop systems that save lives now and guarantee healthier futures for women and their families. Our aim is revolutionizing health care for the planet’s most disadvantaged people.

Responsibilities

Programmatic, admin and logistic support (Time Spent 50%)

• Support in organizing logistics and administrative support for conducting meetings, trainings, events under the project.
• Support in procurement of program related material including IEC material, training modules, books, manuals as per procurement guidelines in consultation with admin and procurement team.
• Ensure management of all programmatic documents, including photos, documents, videos, reports, presentations, concept notes, government letters, event reports, IEC materials, etc.
• Maintain trackers and repository of all on going procurements, consultants, program inventories, important communication and approvals from donors and GOI letters etc. and tracking of ongoing Technical Contracts, deliverables and compliances with regular follow up with vendors.
• Serve as a key contact for all types of programmatic support to the assigned programs and supervisor.
• Coordinate and ensure proper documentation and tracking of consultants engaged within the programs and maintain monthly invoices, documentation, contracts etc. Support consultants in fulfilling requirements as per the HR department.
• Prepare / Review/submission of claims and reconciliation with required supporting, activity budget preparation, procurement actions, advance settlements against activities etc.
• Review and maintain stock inventory of training material periodically.
• Manage and coordinate for ICO/state team’s travel related requirements and documentation.
• Work closely with Program Associates at ICO for procurement and logistics related matters for respective states.
• Assist in maintaining proper documentation of all financial transactions related to workshops and trainings.

Data support (Time Spent 50%)

• Coordinate timely collection, collation, compilation and recording of data pertaining to assigned projects.
• Support Sr M&E Officer and Data Analyst at ICO in verifying accuracy of the data.
• Assist in data collection and conduct field visits for follow-up assessments as needed.
• Conduct/ support trainings of the data record reporters of the program facilities as needed.
• Support supervisor in analysing data, developing dashboards and generating relevant graphs and information.
• Perform other duties as assigned by the supervisor

Required Qualifications

• Bachelors in arts/commerce/social sciences/ social work or public health with Masters in the mentioned streams will be preferred.
• Diploma in Statistics, Computer Application, Demography or Mathematics will be an added advantage.
• Minimum 3 years of relevant work experience in programmatic, administrative and data support function.
• Proficiency in data and MIS management packages like SPSS, EPI Info, MS Access & Advance Excel etc.
• Data Base Management: including designing data entry program, data cleaning, data analysis, according to the indicators required in the frame of Projects.
• Computer proficiency (Microsoft Word, PowerPoint, Excel, Outlook).
• Experience in working with the development sector/ INGOs would be preferred.

Preferred Qualifications

• Demonstrated ability to multitask.
• Attention to details.
• Ability to produce documents and coordinate activities independently.
• Ability to develop productive working relationships with other agencies, stakeholders and other organizations.
• Ability to multitask and work in a multicultural team.
• Able to manage/prioritize work from several sources.
• Ability to handle a variety of assignments under pressure of deadlines.
• Excellent organizational skills required.
• Excellent English and Hindi communication skills.
• Proficiency in computer skills, particularly Ms. Office.
• Demonstrated skills on communications and knowledge management.
• Willingness and flexibility to work on a wide range of tasks and travel up to 30% of time.

For more information, please check the link: Program and Data Associate

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