Senior Admin & IT Executive

Designation: Senior Admin & IT Executive

● Organization: SwitchON Foundation

● Location: Kolkata, West Bengal

● Work Experience: 3-5 years in administrative and operations management

● Compensation: Up to ₹4 Lakhs

● Language Proficiency: Proficiency in English, Hindi & Bengali

Position Summary

The Senior Admin & IT Executive will be responsible for ensuring the smooth and efficient administration of SwitchON Foundation's offices, project locations, and warehouse facilities. The role includes managing day-to-day administrative operations, vendor management, procurement, travel and accommodation planning, event management, office infrastructure and renovation activities, asset management, and IT coordination.

The incumbent will identify and manage vendors, negotiate commercial terms, oversee construction and maintenance work, and make cost-effective decisions related to logistics, travel, and facilities. This role requires strong organizational skills, commercial acumen, attention to detail, and the ability to proactively solve operational challenges while ensuring seamless administrative support across the organization.

Key Responsibilities

● Administrative Management

- Ability to independently manage day-to-day administrative and operational activities with minimal supervision while ensuring timely execution of tasks.

- Manage and supervise the administrative team to ensure seamless internal operations.

- Develop and implement standardized procedures to improve efficiency and compliance.

- Coordinate with senior management on office operations and provide regular updates.

- Assist in monitoring expenditures, and optimize use of resources.

- Manage day-to-day office administration as well as the management of office facilities, equipment, and supplies.

- Implement policies to ensure effective day-to-day operations across departments. -

● IT Management

- Basic IT Hardware operations-laptop, printer,biometric,scanner functioning support

● Vendor Coordination

- Coordinating and onboarding of external vendors. (for IT and admin)

- Manage official correspondence and ensure professional standards in communication.

● Procurement

- Oversee stock operations including goods receipt, storage, dispatch, and inventory.

- Ensure timely fulfillment of procurement and delivery processes.

- Ensure documentation and stock management.

● Event & Meeting Coordination

- Plan and execute organizational events, workshops, meetings, and conferences. - Ensure events are delivered within budget, timelines, and organizational standards.

● Recordkeeping & Documentation

- Maintain detailed and organized records for both admin and warehouse activities.

- Ensure adherence to internal policies and legal requirements for documentation.

Qualifications, Experience & Skills

● Education:

- Bachelor’s degree in any discipline (preferred in Business Administration or related field)

● Experience:

- Minimum of 3-5 years of relevant experience in administrative and operations management.

- Prior experience handling multi-functional teams, warehouses, and event coordination.

● Skills:

- Proactive mindset with the ability to anticipate operational requirements and take timely action before issues arise.

- Strong organizational, and problem-solving skills

- Quick learner with the willingness to acquire new administrative and basic IT skills as organizational needs evolve.

- Excellent written and verbal communication

- Proficiency in Microsoft Office and digital management tools

- Sound financial planning and budgeting capabilities

- Ability to multitask and liaise with cross-functional teams and external vendors

Reporting Structure

● Reports To: AGM - Critical Functions

● Team Size: 2 - 3 administrative staff

Travel Requirements

● Open to travel as needed for operational supervision and event coordination.

Compensation

● Annual CTC: Up to ₹4 Lakhs

● Additional Benefits: Reimbursements for official travel and expenses as per organizational policy. (Compensation will align with qualifications, experience, and current salary)

About SwitchON Foundation

Established in 2008, SwitchON Foundation is a pioneering non-profit organisation committed to driving sustainable development through innovative solutions in climate-resilient agriculture, clean energy, green livelihoods, and industry decarbonization. With a passionate team of over 175 professionals, we operate across 10 states in India, empowering communities with climate-smart technologies and practices.

Recognized as a Great Place to Work, SwitchON Foundation takes pride in its inclusive and diverse workplace, with strong representation of women in leadership roles. Our impact is amplified through a combination of innovative programs, social enterprises, and strategic policy advocacy aimed at creating lasting change.

To learn more about our work, please visit: www.switchon.org.in

Application Process

To apply, please complete the application form and upload your updated CV to this link :  https://forms.gle/NmTGoJeumhFeSKkj8

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