Specialist – State Capacity Building

Reporting Lead: State Head, Uttar Pradesh

Duration: Until 31st March 2027 (extendable as per project extension/requirement)

Location: Lucknow, Uttar Pradesh

No. of Direct Reports: All District based Capacity Building Team members

Purpose

Since 2023, Population Foundation of India is supporting the Department of Health and Family Welfare, Uttar Pradesh (UP) to strengthen the public health system to improve the delivery of family planning (FP) and sexual and reproductive health (SRH). The project spans 6,100+ villages, 50 blocks across seven high-fertility districts: Bahraich, Balrampur, Barabanki, Gonda, Unnao, Sitapur and Shravasti, impacting the lives of nearly 1.25 crore people.

The Senior Analyst-State Capacity Building person will be responsible for designing and leading capacity building strategies across all districts, while providing technical guidance and supervision to district teams, including Government Partnership Officers (GPOs) and Capacity Building Officers (CBOs).

Responsibilities

Capacity Building & Technical Support

• Lead design and rollout of state-wide capacity building efforts, ensuring standardization and quality across districts.
• Contribute to integrated FP, maternal and adolescent health strategies in programme implementation across districts.
• Develop annual and district-level training plans and roll-out strategies.
• Design training modules, Training of Trainers (ToT) content, facilitator guides, and assessment tools for key cadres.
• Build and manage a pool of master trainers, resource persons, and FP champions.
• Provide technical guidance, mentoring district teams (GPOs, CBOs) to strengthen training delivery and programme implementation.
• Support strengthening of institutional platforms (e.g., FP Corners, integrated counselling systems, community engagement platforms) through targeted capacity building.
• Guide training for frontline workers, community cadres, and institutional stakeholders.
• Facilitate convergence across departments and stakeholders for sustained implementation.

SBCC Integration

• Support integration of SBCC approaches within capacity building and service delivery.
• Support development of SBCC and training materials to strengthen behavior change.
• Collaborate with Communications teams to develop messaging, campaigns, and communication content.

Coordination & Cross-functional Collaboration

• Collaborate with internal teams (Programme, Communications, KM) for aligned implementation.
• Support organizational initiatives, events, and represent PFI on knowledge platforms.

Financial & Administrative Oversight

• Oversee planning and utilization of training budgets across districts.
• Guide district teams on financial planning, tracking, and documentation.
• Ensure compliance with organizational financial and administrative processes.
• Perform any other tasks as delegated by the supervisor.

Monitoring & Quality Assurance

• Establish systems to monitor training quality and outcomes (dashboards, tools, reviews).
• Conduct field visits for supportive supervision and quality checks.
• Review performance data to identify gaps and drive improvements.
• Ensure post-training follow-up to assess application of skills.

Documentation & Reporting

• Maintain state-level databases on training, trainers, and outcomes.
• Ensure timely and accurate reporting of capacity building activities.
• Support development of strategies, proposals, concept notes, and implementation frameworks.
• Support documentation of best practices, success stories, and key learnings.
• Contribute to programme reviews, evaluations, and knowledge dissemination.

Competencies Required

• Communication & influencing: Establishes excellent rapport with stakeholders/trainees and possesses an ability to motivate them.
• Striving for excellence: Understands and appreciates the critical role of capacity building in achieving intended program impact, ability to deliver high quality results within timelines.
• Result Oriented: Takes ownership for results, demonstrates flair for quick thinking and possesses positive, proactive, problem-solving approach.
• Working together: Works successfully with partners, government departments and within the project team to build overall efficiency and effectiveness. Maintains congenial working relationships with all internal and external stakeholders.
• Adherence to Policies: Abides by organizational norms and policies, at all times.
• Financial diligence: Complies with financial and due diligence processes.

Required Skills

• Experience of facilitating capacity building and mentoring on FP/SRH.
• Ability to work with government officials and service providers at State, District and Block levels.
• Ability to work collaboratively with district and state teams.
• Ability to work in diverse circumstances and flair for quick thinking and problem solving.
• Experience of financial management and reporting of field expenses.
• Proficient in MS Office.
• Fluency in written and spoken Hindi and English. Ability to work in Hindi (writing and typing) will be an advantage.
• Commitment for inclusion and diversity.
• Strong interpersonal skills.
• Willingness to undertake field visits, as required.

Key Performance Indicators

• Effective planning and roll-out of capacity building initiatives across all districts as per project targets.
• Quality and standardization of training content, ToTs, and capacity building interventions across cadres.
• Improvement in functionality of FP Corners and quality of FP counselling services.
• Achievement of training coverage and outcomes (FLWs, counsellors, and other stakeholders).
• Strength of monitoring systems, including timely identification and resolution of gaps through data review and field visits.
• Quality of mentoring and technical support provided to district teams.
• Timely, accurate, and comprehensive reporting and documentation.
• Effective coordination with government stakeholders and internal teams.
• Efficient utilization of training budgets and adherence to compliance processes.

About Population Foundation of India

Population Foundation of India (PFI) is a national non-government organization at the forefront of policy advocacy and research on population, health and development issues in the country. PFI leads advocacy efforts and works as a think-tank dedicated to promoting and advocating effective formulation and implementation of gender sensitive population, health and development policies, strategies, and programs in the country. Policy advocacy, social and behavior change communication, community action and knowledge management are some of the key strategies that PFI works on to achieve the organization’s goals.

Over the years, PFI has played a catalytic role to address issues relating to gender equality, women empowerment and other social determinants. PFI is committed to serving the economically weak and marginalized sections of society in the high priority districts (HPDs) with poor socio-health-demographic indicators. 

Please send your updated CV with a covering letter describing your suitability for the position to: hrpfi@populationfoundation.in

Last Date: 14 August 2026

Please include the following in the cover letter:

• Current CTC
• Expected CTC
• Notice/Availability to join

Please mention "Specialist – State Capacity Building, Lucknow" in the subject line of your email.

Only shortlisted candidates will be contacted.

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