ToR - Hiring of 2 Vendors for Implementation Support

Term of Reference (TOR)

Hiring of 2 Vendors for Implementation Support – Foundational Literacy Program in Mancherial & KB Asifabad and Nirmal & Adilabad Districts of Telangana State

About Room to Read

Room to Read India was established in 2003 and presently has programs in twelve states – Andhra Pradesh, Bihar, Chhattisgarh, Delhi NCR, Jharkhand, Karnataka, Madhya Pradesh, Maharashtra, Rajasthan, Telangana, Uttarakhand, and Uttar Pradesh.

Room to Read is a global organization transforming the lives of millions of children in low-income communities by focusing on literacy and gender equality in education. Founded in 2000 on the belief that World Change Starts with Educated Children®, our innovative model focuses on deep, systemic transformation within schools during two time periods that are most critical in a child’s schooling: early primary school for literacy acquisition and secondary school for girls’ education. We work in collaboration with local communities, partner organizations, and governments to develop literacy skills and a habit of reading among primary school children and ensure girls can complete secondary school with the skills necessary to negotiate key life decisions.

By focusing on the quality of education provided within the communities and ensuring these outcomes are measured, we have created a model that can be replicated, localized, and sustained by governments. With its global headquarters in San Francisco, Room to Read has benefited 32 million children across 21 low-income countries.

          I. About the Program

The Foundational Literacy Program (FL) aims to strengthen early grade reading skills among primary school children through comprehensive interventions including development of reading materials, library strengthening, teacher capacity building, supportive supervision, and system-level support and advocacy.

        II.  Background of the assignment:

Room to Read, in partnership with the State Government, is supporting the implementation of the Foundational Literacy Program across 4 districts viz. Mancherial, KB Asifabad, Nirmal and Adilabad districts from 2022. To ensure quality execution and on-ground facilitation, the program seeks the services of vendor who will collaborate with district and mandal-level education functionaries. The vendor will be instrumental in supporting Master Trainers Training, teacher training, field visits, data analysis, and capacity-building efforts aligned with the objectives of the program.

     III.  Scope of Work:

The vendors is expected to undertake the following key activities:

• Prepare the monthly workplan and share it with the Room to Read’s State Manager for approvals
• Collaborate with district education officials (e.g., District Education Officer, Academic Coordinators) to strengthen Foundational Literacy.
• Support planning and implementation of trainings once in a year for Head Teachers and Telugu Language Teachers at district and mandal levels.
• Participate in review meetings at district, mandal, and complex levels to share data on children’s learning levels, contribute best practices, discuss challenges, and collaboratively support planning for the upcoming months
• Participate in joint visits with education department officials, as per requirement and guidance from the officials.
• Facilitate academic mentoring and build capacities of Mandal Education Officers and Complex Head Teachers.
• Conduct informal child assessments.
• Analyze data from assessments and supervision visits.
• Participate in state-level meetings and workshops.
• Share the final completion reports of all the activities

     IV.   Role of RtR

Room to Read will:

• Provide program orientation, tools, and templates.
• Facilitate linkages with officials.
• Offer technical support and feedback.
• Monitor performance.
• Provide access to program data and documents.

        V. Role of Vendor-

The selected vendor will:

• Ensure timely execution of activities as per the plan like timely support in trainings, review meetings at district and mandal levels
• Coordinate with Room to Read and education department officials.
• Submit monthly and quarterly reports and documentation of activities.
• Ensure quality assurance mechanisms.

     VI. Key Deliverables/Milestones/Timelines-

 

Deliverable	Timeline
Detailed monthly work plan	Within 1 week of signing of the contract
Participation in district-level trainings and reviews	Ongoing
Monthly reports and field visit documentation	By 5th of every month
Data analysis reports on child learning and supervision	Quarterly
Final completion report with recommendations	End of contract period

   VII. Eligibility Criteria: - The vendor

The vendor must:

• Bachelor’s degree in education / social sciences or equivalent.
• Have a minimum of 5 years of experience in Primary education
• Strong knowledge about education in general and language and reading practices and approaches in particular.
• Strong written and oral communication skills.
• Experience working with in government systems.
• Have experience in implementation and reporting.
• Good interpersonal skills and a team player.
• Critical thinking and analytical skills.

    VIII.  Contract Duration: -

• The duration of the assignment will be 5 months starting from August 2025 to end of December 2025.
• Extension may be considered based on performance and program needs.
• The monthly consultancy fee is Inclusive of local travel within and between districts.
• All expenses incurred for travel/accommodation to the state headquarters (Hyderabad) will be borne by Room to Read.

     IX.  How To Apply

• Individual Need to Submit updated CV/Resume 
• CV/Resume to be submitted over procurement.india@roomtoread.org (without copying anyone from RtR)  
• Last Date for submission is 31^st July 2025.
• Subject for submission of CV/Resume– CV/Resume for Implementation Support-TL
  • Read the TOR thoroughly before applying.
  • Only Shortlisted vendor will be contacted and might be called for a face-to-face interaction with the panel.
  • Any incomplete application or process deviation, the proposals will automatically be rejected.

Proposal received after the prescribed deadline will not be considered.

• Selected vendors will be required to sign and abide by the Child Protection policy of Room to Read.

Contact Person for Any Clarification:

Name: Vivek Shrawat 

Email Id: Vivek.shrawat@roomtoread.org

Tags Education and Education Technology (edtech) Others