Finance and Admin - Manager

Follow us@ngobox

About the Organization

Imagine a balanced world where women have found their voice, express it freely, believe in their abilities, come together in sisterhood to craft their lives and nurture their communities. A world that is prosperous not just in terms of economic wealth but psychological strength, social capital and ecological resilience. That's the world we are building through Buzz Women, a global ripple movement of women finding their inner strength and then creating unstoppable waves of transformation in their families and communities. To begin this transformational journey for the women, we enable them with critical knowledge, skills and inspiring opportunities at their doorstep which will enhance their capabilities and leadership. We understand that poverty is not uni-dimensional and not just about financial scarcity - it is multi-dimensional and for women, it is deeply rooted in the mental models of ‘lack’ - a lack of self-confidence and self-belief. Our holistic training and hand-holding programs address various dimensions of poverty through the 5 Cs—Cash, Care, Climate, Community, and Confidence. Our interventions are tailored to be context-specific and impactful, ensuring they meet the real needs of the communities we serve

Job Description

The Finance and Admin Manager supports the Head of Finance by managing day-to-day financial operations, budget tracking,Monthly MIS preparation for management review, payroll coordination, compliance filings, and periodical donor fund utilization, procurement This is a hands-on role with responsibility for ensuring financial integrity across programs and geographies. This position requires a detail-oriented professional with solid accounting knowledge, hands-on experience in Tally and Excel, and the ability to manage procurement, audits, and asset tracking in alignment with organizational and donor requirements.

Job Responsibilities

Accounting Functions

• Prepare and monitor budgets and financial reports for internal teams as well as donors.
• Oversee and review the preparation of accurate books of accounts using accounting software (e.g.Tally Prime)
• Manage and supervise monthly payroll processing and reimbursement cycles for all employees.
• Review vouchers, bills, and supporting documents to ensure accuracy and compliance.

MIS, Reports & Financial Statements

• Prepare monthly, quarterly and annual MIS reports for internal review
• Generate customized financial reports for donors/funders
• Draft financial statements required for Income Tax and FCRA compliance
• Preparation of donor financial reports and grant utilization reports.
• Liaise with program teams to ensure fund usage aligns with budgets.

Statutory Compliance

• Ensure timely deductions, payments, and returns filing for TDS, PT, PF, ESI,Gratuity
• Co ordinate all statutory return filings including IT and FCRA returns on time
• Coordinate statutory compliance: GST filings, TDS,PT, PF/ESI contributions.

Team Management & Capacity Building

• Supervise and mentor finance and admin team
• Train program and field teams on financial policies and procedures
• Develop SOPs and financial guidelines suitable for grassroots program operations

Audit Coordination

• Lead Internal and statutory audits
• Lead donor audits by providing required documents and explanations to queries

Procurement, Asset & Stock Management

• Oversee and ensure quotations, comparison statements, and procurement aligns with budget and policy
• Support to admin team to ensure vendor coordination and pricing negotiations
• Ensure asset tagging, maintain the Fixed Asset Register (FAR), and physical asset verification
• Ensure inward/outward stock records and update stock registers regularly
• Oversee over all administration of Head office and district offices
• Coordinate and monitor procurement requirements
• Oversee vehicle requirements with regard to insurance, permit, regular service with in the due dates

Education Qualification/Required Skills & Experience

• Familiarity with Tally accounting software
• Must be proficient in generating Tally reports
• Strong working knowledge of Excel for financial reporting and analysis
• Strong understanding of Generally Accepted Accounting Principles (GAAP)
• Strong knowledge of FCRA, GST, TDS,ESI/PF and non-profit regulatory frameworks
• Ability to manage multiple priorities and deadlines

We’d Like You to Have:

• A graduate or postgraduate degree in Commerce, Finance, Accounting, or a related field
• Experience in managing payroll and compliance for a mid-size NGO or enterprise
• Proficiency in local language Kannada is mandatory
• 10+ years of relevant experience in finance, accounting, and administration—preferably in a non-profit or development sector setting
• Strong working knowledge of Tally ERP and MS Excel for reporting, data analysis, and financial tracking
• Solid understanding of GAAP and Indian accounting standards
• In-depth knowledge of statutory compliance requirements, including TDS, EPF, ESI, PT, Income Tax, and FCRA
• Experience in handling audits, both statutory and donor-related
• Familiarity with procurement processes, vendor negotiations, and documentation as per organizational and donor policies
• Ability to maintain and manage asset and stock records with accuracy and accountability
• Attention to detail, strong documentation skills, and audit-readiness mindset
• Good interpersonal and communication skills to coordinate with teams, vendors, and auditors
• A sense of ownership, integrity, and commitment to timelines and compliance

For more information please check the Link

Join us for the 12th Edition of India CSR & ESG Summit 2025 | Register Now

Tags Jobs in Karnataka Jobs in Bangalore Jobs in Finance Jobs in Administration