Position:	Officer-Finance	Department:	Finance
Role:	PMU- Finance	Reporting Relationship:	Manager-Finance
Location:	Delhi	Number of Positions:	One
Nature of Employment:	Open ended

 

ABOUT THE AMERICAN INDIA FOUNDATION TRUST

The American India Foundation Trust (AIF) is committed to improving the lives of India’s underprivileged, with a special focus on women, children, and youth. The Foundation does this through high-impact interventions in education, health, and livelihoods because poverty is multidimensional. Founded over two decades ago, in the aftermath of the devastating Gujarat earthquake, as a humanitarian initiative by the then Prime Minister of India, Atal Bihari Vajpayee Ji, and the U.S. President, Mr. Bill Clinton, AIF has impacted the lives of 21.01 million of India’s poor across 35 States and Union Territories of India. 

Registered as a Trust in India, with an independent Board of Trustees, AIF adheres to strict financial and governance standards, ensuring transparency, accountability, and responsible management of resources. As per statutory mandates, AIF is registered under 80G and 12A. These registrations and certifications are tangible evidence of the organization's existence, credibility, and compliance with the applicable legal and regulatory frameworks while demonstrating a firm commitment to its vision and mission. Learn more at www.aif-india.org

ABOUT THE ROLE

The Officer-Finance will be responsible for all aspects of reporting and grant management within the Program Finance Management Unit. S/he will specifically support tasks including the review of expenditure compliance, verification of supporting documents for finalizing the Utilization Certificate, coordination between Regional Finance and the Program Team, and providing regular updates on the monthly Donor MIS, among other responsibilities.

KEY ROLES & RESPONSIBILITIES:

1. Read and review proposals to ensure the accuracy of the budget.
2. Receive the MoU, verify whether it has been signed by the donor, and allocate responsibilities as per the organization's SOPs.
3. Review the MoU and budget activity codes for new donors to ensure accuracy in the project’s Smartsheet.
4. Monitor and ensure proper implementation of the budget allocated to the Central Office
5. Ledger should be compiled and share with PL by PMU Finance coping Regional and Central finance (this is Applicable for multi region Projects).
6. Ledger to be shared by respective Regional Accounts team to Project Lead for confirmation of expenditure copying PMU finance. (this is applicable for Single region project)
7. PMU finance will check and confirm that on weekly basis, regional finance manager has checked the expense booked by each region and any mistake correct immediately.
8. Fortnightly reconciliation between Centre and region.
9. Preparation of Budget vs Actual on a monthly basis for each project and send to Grant Manager on monthly basis.
10. Flag with program team on any underutilization or over utilization on a monthly basis.
11. Update the budget vs actual numbers on Smartsheet after reconciling with Program teams (Ideally by 15^th of following month).
12. Sharing ledgers and reconciliation with the regional program team and signing off on project wise monthly expenditure.
13. Budget utilization report preparation
14. Tracking Utilizations and Analytics (Budget variance analysis)

1. PMU Finance as a team is expected to play an end-to-end role of finance that intersects with the program.
2. Signing off the proposal budgets in coordination with the program director and fundraising team. This shall include advances, checks on calculator, check on financial projections, nature of MoU/ service agreement and implications related to 80G.

KEY QUALIFICATIONS, SKILLS, AND EXPERIENCE:

• Commerce Graduate/Post Graduate with a minimum 5-8 years of work experience in Grant Management and Grant Reporting. Candidates with MBA qualification shall be preferred.
• Sound knowledge and prior experience in Grant Management and Grant Reporting in social sector.
• At least 4 years of relevant experience in NGO environment.
• Good analytical skills & knowledge.
• Good interpersonal and communication skills (both oral and written)
• Ability to work without close supervision or should be self-driven.
• Proven ability to interpret verbal, written and numerical data.
• Ability to work in a team as part of the team.
• Hard working and willing to additional time if required.
• Flexibility, Drive and enthusiasm.
• Ability to remain calm in a pressurized environment and able to give long hours to the office when required.
• Maintain Confidentiality, friendly and helpful approach.

OTHERS:

Salary shall be commensurate with experience.

POSITION AVAILABILITY:

Immediate

HOW TO APPLY: To apply for this position, please click here and fill online application form and attach CV.

Only applications of shortlisted candidates will be acknowledged.

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