Payroll Associate - Human Resources

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About the Organization

Established in 1976, the National Institute of Urban Affairs (NIUA), is a premier Institute of Ministry of Housing and Urban Affairs, Government of India for research and capacity building for urban sector in India. NIUA’s broad objective is to bridge the gap between research and practice on issues related to urbanization. For more than 40 years now, NIUA has been the vanguard for contributing to and building the urban narrative for a fast-evolving Urban India.

The Institution has been actively working on bringing forth key areas of concern for urban India in order to build the urban discourse at various urban scales. It has utilized its competencies in research, knowledge management, policy advocacy and capacity building to address urban challenges and continuously striving to develop sustainable, inclusive, and productive urban ecosystems in the country. It has emerged as a thought leader and knowledge hub for urban development in India and is sought out by both Indian and International organizations for collaborations and partnerships in India’s urban transforming journey. NIUA is committed towards aligning its efforts towards achieving Sustainable Development Goals (SDGs) through all its initiatives and programs.

Job Description

We are seeking a dedicated and detail oriented Payroll Associate to join our Human Resources team. The Payroll Associate will manage the end-to-end payroll process of the Institute and ensure an efficient business operations.

Job Responsibilities

Payroll Management

• Prepare monthly payroll data by ensuring accuracy in employee information, attendance, leave records, new joiners, exits, salary revisions, arrears and deductions.
• Collaborate with Finance and relevant departments to validate payroll inputs such as promotions, transfers, terminations, and compensation changes.
• Coordinate with Finance for reconciliation of advances, loans, recoveries, and superannuation contributions; support payroll closure and salary disbursement.
• Generate and maintain payroll reports.
• Ensure compliance with statutory and labour regulations.
• Handle employee queries related to salaries, deductions, advances, loans, and final settlements.
• Ensure timely issuance of payslips to all staff.
• Process full and final settlements, including resignation, retirement, and redundancy cases, ensuring accurate calculations and documentation.
• Maintain confidentiality, data accuracy, and security of all payroll and employee information.
• Maintain proper records and supporting documents for payroll, audits, and governance requirements.
• Maintain and update employee records and personnel files in the HR Information System (HRIS).
• Support internal and external audits by providing required payroll documentation and explanations.

Attendance & Leave Management

• Monitor daily attendance of all staff in accordance with organizational norms.
• Maintain and update leave records, including eligibility, usage, and closing balances, along with work-from-home records.
• Provide TLs/Supervisors with monthly leave and attendance summaries.

Exit Management

• Ensure smooth and cordial exit processes for departing employees.
• Ensure all resignations are formally submitted and documented.
• Coordinate full and final settlement activities with relevant departments.
• Issue relieving & experience letters, and other separation documents promptly.
• Coordinate clearance procedures and ensure full & final settlements are processed within agreed timelines.

Education Qualification/Required Skills & Experience

• Qualification: Bachelor’s degree/ Master’s degree in Business Administration or a related field.
• Minimum 2-3 years of professional experience in payroll processing.
• In-depth knowledge of payroll processes, labour laws, taxation and statutory compliance in India.
• Experience in handling payroll audits, inspections and compliance assessments.
• Strong attention to detail and accuracy in managing complex payroll calculation data.

Skills:

• Proficiency with payroll software, HRIS systems and Microsoft Office application.
• Excellent communication, organizational, and problem-solving skills.
• Strong attention to detail accuracy and multitasking.
• Ability to handle sensitive information with discretion and confidentiality.
• Ability to work independently and as part of a team.
• Willingness to learn and keep updated with payroll legislation and best practices.
• Ability to adapt to changing payroll regulations and implement necessary updates.
• Strong analytical, reconciliation, communication, and coordination skills.

For more information please check the Link

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