RFP - Hiring of Security Agency for providing security services

RFP Number	TBD
Under	Shubh Mint (TAN117)
RFP Release Date	November 10, 2024
Performance Period	January 1, 2025, to December 31, 2025
Question/Inquiry Submission Deadline	November 20, 2024
Proposal Submission Deadline	November 30, 2024

Company Background

Tanager International Private Ltd. International Private Limited is a newly established entity with a mission to bring people together, whether at the table, on the ground, or across supply chains, to co-create economic and social opportunities that have a lasting impact. By working closely with strategic partners, we align our efforts to expand market access and unlock the full potential of shared opportunities. This collaboration fosters reliable supply chains, ensures stable incomes, promotes healthy families, and builds resilient communities.

For more information, please visit www.tanagerintl.org

Program Background

The Shubh Mint Program achieves gains in the mint farming communities of Lucknow and Barabanki, through increased availability of quality mint planting material for mint farmers, establishing farmer producer companies capable of supplying clean and traceable mint oil, establishing and training Self-Help Groups to promote equity in household decision making, and support for a diverse array of women’s empowerment activities.

PURPOSE

To select a qualified security agency capable of providing professional security services, ensuring the safety and protection of the premises, personnel, and assets at the Lucknow office, while adhering to all compliance and regulatory requirements.

Scope of Work:

• 4 unarmed guards, where 2 unarmed guards work during the day and 2 unarmed guards work during the night
• Their job is to surveille and secure the location and people, check IDs and register visitors, check vehicles that arrive at the office both for staff and visitors
• Guards should be able to read and write
• Must be able to operate surveillance cameras and genset installed at Lucknow office, in case of an emergency must be able to operate fire extinguishers.
• Maintain courier register / inward and outward register
• Guards should work in shifts of no more than 12 hours. The company should have a system for substitutes in case of absence.
• The organization will closely supervise the guards
• The organization must hire the guards as full-time employees and adhere to all Compliance and financial regulatory requirements as outlined by Local Government laws.
• Start date will be TBD the estimate is for 60 days to start with potential for an extension up to12 months.
• The company must have an appropriate insurance policy to indemnity Tanager International Private Ltd. for any damage to Tanager International Private Ltd. in case of robbery or aggression due to a failure of guards.

Deliverables:

• Continuous Security Coverage: Provide 24/7 security personnel to ensure the safety of the premises and people.
• Trained Personnel: Supply guards trained in operating surveillance equipment and emergency response protocols.
• Incident Reporting: Maintain daily logs and report any security incidents immediately to the organization.
• Compliance with Local Laws: Ensure all guards are employed in compliance with labor and regulatory standards.
• Periodic Performance Reviews: Conduct regular evaluations of guard performance and security measures for ongoing improvements.
• Emergency Preparedness: Provide guards with training in fire safety, first aid, and evacuation procedures.
• Support and Communication: Maintain open communication channels for immediate resolution of issues or adjustments in service. Must provide a single point of contact person to address any issue promptly.

PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS

A.     Instructions for Proposal Preparation

The selection committee will evaluate the Offerors based upon their written technical and cost proposals. Each section will be evaluated according to the criteria for evaluations in Section 5. Offerors are expected to examine the specifications and all instructions in the RFP. Failure to do so is at the Offerors’ risk. Interested Offerors must provide the following:

1. Capability and Technical Experience Statement

Demonstrate capabilities and technical experience by providing the following: [Illustrative only; insert detail and page numbers for any item selected [see instructions])

• Organization Overview 
• Capabilities Statement
• Project Approach
• Website
• Activity (work) Schedule

1. Project Staffing

Identify the project staffing and the percentage of the time each will spend on this activity. Include no more than a half-page bio-sketch for each individual considered essential for the successful implementation of this contract.

1. Cost Proposal Offerors will submit a proposed budget with their proposals. The proposed budget will have sufficient detail to allow evaluation of elements of costs proposed. Budgets should be submitted in the currency in which your organization is located and will be paid; please label your budget with the name of the currency. Tanager International Private Ltd. reserves the right to request any additional information to support detailed cost and price. Tanager International Private Ltd. International Private Limited   reserves the right to request any additional information to support detailed cost and price. Offerors should also indicate the inclusion or exclusion of any applicable VAT/GST. 

References

Please include three client references and contact information. References should have worked with your organization within the past two years in connection with the countries or regions (and if possible, subject matter) applicable to this RFP. 

Instructions for Submission of Proposal

The technical and price proposals shall be separately bound and identified as such (or sent via email). Each volume shall be clearly identified with the RFP number and the Offeror’s name.

All responses to this RFP must be received no later than the submission deadline on page 1 of this RFP. Offerors must submit hard copy One with all the relevant documents as requested in RFP of original email same set of documents of the proposal in the following format: PDF format  to:

Tanager International Private Ltd.
Address Line 1: 6/178 B Vipul Khand
Address Line 2: Gomti Nagar Lucknow 226010
Attn: Rajiv Ranjan/ Elbridge Boardman
Email address: procurementsolicitation@tanagerintl.org

Faxed offers are not acceptable.

All inquiries and requests for information regarding this RFP must be submitted by email to the following individuals no later than the question/inquiry submission deadline on the cover page of this RFP. Reference the RFP number is all questions/inquiries.

	Contractual	Technical
Name	Rajiv Ranjan	Elbridge Boardman
Email	rranjan@tanagerintl.org	eboardman@tanagerintl.org

Tanager International Private Ltd. will not compensate offerors for their preparation of responses to this RFP.

To download the full RFP, click here

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