Administrative Assistant

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About the Organization

FIND accelerates equitable access to reliable diagnosis around the world. We are working to close critical testing gaps that leave people at risk from preventable and treatable illnesses, enable effective disease surveillance, and build sustainable, resilient health systems. In partnership with countries, WHO and other global health agencies, we are driving progress towards global health security and universal health coverage. We are a WHO Collaborating Centre for Laboratory Strengthening and Diagnostic Technology Evaluation.

Job Description/Responsibilities

The Administrative Assistant will work closely with the Project team. The specific activities will include but not be limited to:

Support in Project Management

• Preparation of various reports, briefs and documents as per requirements.
• Carry out desk research and preparation of reports.
• Internal and external knowledge management.
• Participates in internal and external (team) meetings, workshops and event for documenting these, e.g., by writing minutes, reports.
• Coordinate documents for meetings, workshops, and seminars within or outside the project.
• Supports team in areas related to communication, capacity building and monitoring and evaluation.
• Preparation of communication materials and support in communication activities
• Assists in field visits, if required, for monitoring, audit and documentation of project activities by writing reports.

Support in administrative tasks

• Supports in management of contracts and coordinate with the team for that purpose.
• Uploads and manages documents in reference files as per requirements
• Supports in management of events with the concerned team.
• Helps organise events/workshops and coordination with stakeholders and partners.
• Helps prepare visitor programmes, draws up travel schedules, organises transport of visitors and makes hotel and ticket reservations.
• Creates an address file with important contact addresses and maintains this.
• Helps create and maintain a filing system for the office or project, treats information confidentially, specifically in the areas of personnel and finance.
• Any additional task as deemed necessary.

Education Qualification/Required Skills & Experience

Skills and experience required:

• Graduate in any discipline and Certificate /Diploma in Office Management.
• MSW/MPH/Masters in Program Management shall be preferred.
• At least 2-3 years relevant experience including for coordination for trainings/ workshops, etc.
• Good MIS skills.
• Good coordination skills.
• Good oral and written communication skills.
• Strong team orientation.
• Computer knowledge (Microsoft Office- Excel and Word).
• Energetic, resilient, and passionate.
• Professional, mature, and confident.
• Ability and willingness to travel extensively (up to 30%), based on the need of the job.

For more information please check the Link

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